Windows-based Networking. Sharing Files and Sharing Printers. Scope.
Sharing Files and
(Note that in a business environment, where a Windows based server is used, the computer will usually be a member of a Domain instead of a Workgroup. This “Domain” is totally unrelated to an Internet domain, but is a name used by Microsoft in their networking model.)
Do not remove the permissions from Everyone without first assigning permissions to some other user or group (or you will cut off your own access to the folder). To add permissions, click the “Add” button.
Note that you now have a scrollable list of all the users and local groups on the computer. For this example, I will share the folder to the user “Guest.” Click on “Guest,” then click “OK.”
Note that the default permissions given to Guest is Read only access. If you want to be able to change the files, click on “Change” which will grant write access. Note that “Full Control” will also allow Guest to assign rights to the folder to others, so you may not want to grant “Full Control.”
Click “OK”, then “OK” again to get back out to the main Explorer window. You will note that the folder now has a changed icon. The icon has a “hand” holding the folder. I also have put some files in the folder so that we will have some contents that are shared.
You can use a similar procedure to share an existing folder on the computer rather than making a special folder to be shared. Windows XP and Vista have existing folders designed for sharing documents, although shares are not enabled by default
This brings up a screen where the UNC path to the share can be inserted. This will be in the format of a double-backslash, the Computer Name where the shared folder resides, a single-backslash, and the Share Name of the folder. Example: \\HPXW4100-4\SharedFolder
If both computers have been up long enough for the standard Windows browsing to complete, once you have typed in the Computer Name, the window may expand and show you the visible shares that exist on the computer. If not, just continue and type in the Share Name also. After the UNC path name is complete, click the “Next” button.
Note that the printer is not currently shared. Click on the “Share this printer” button. The printer will be shared with a Windows chosen default share name. You might want to change this name to something more descriptive, especially if you will be sharing several printers. The name chosen should be eight or less letters.
The next step is only to be done if your computers have different operating systems (such as the printer being on a computer with XP, but another computer that will use the printer has Windows 98). Click the button named “Additional Drivers.”
Inside the window “Name” click, then provide the UNC path to the printer. This will be in the format of a double-backslash, the Computer Name where the shared printer resides, a single-backslash, and the Share Name of the printer. Example for the printer that I shared is \\HPXW4100-4\hp5550, as shown below:
Click “Yes” - (The computer is on your network – presumably, you trust its condition as much as anything else on your network.) The screen will be similar to the one below:
Note that the button may be either on “Yes” or “No” depending on the last time that the wizard was used on this specific computer. Set it as desired (I did not want the shared printer to be the default), and click “Next.” You should see a screen similar to the one below:
Click “Finish.” In an reasonably short period of time (after it has time to copy the driver and finish setup), you should see a screen similar to the one below:
Note that the printer information shows you both the type of printer and also the computer on which it is installed. You can double-click on the icon and print a test page if desired to check that it works properly.