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Welcome to Skopje!. What happens today ?. 8.30 Welcome 8.45 Expectations 9.00 the programme 10.00 Coffee  10.30 presentation skills 12.00 Lunch 13.00 Official opening of the programme by the Swedish embassy 14.00 preparations or free time.

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Presentation Transcript
welcome to skopje
Welcometo Skopje!

Local Environmental Management in Urban Areas - Skopje 2011

what happens today
Whathappenstoday?

8.30 Welcome

8.45 Expectations

9.00 the programme

10.00 Coffee

10.30 presentation skills

12.00 Lunch

13.00 Officialopeningof the programme by the Swedish embassy

14.00 preparations or freetime

Local Environmental Management in Urban Areas - Skopje 2011

what are your expectations of the programme

Whatareyourexpectations of the programme?

Local Environmental Management in Urban Areas - Skopje 2011

the first week
The firstweek

Local Environmental Management in Urban Areas - Skopje 2011

the second week
The second week

Local Environmental Management in Urban Areas - Skopje 2011

presentation skils

Presentation skils

Local Environmental Management in Urban Areas - Skopje 2011

Skopje 2011

Cecilia Norgren

almost everybody is afraid to speak in public
Almosteverybody is afraidtospeak in public!

Local Environmental Management in Urban Areas - Skopje 2011

slide8

Shuffling from foot to foot

  • Not knowing what to do with one's hands
  • Stuttering and stumbling over words
  • Speaking too fast
  • Not looking at the audience while speaking
  • Referring to written notes too many times
  • Clearing one's throat repeatedly

Local Environmental Management in Urban Areas - Skopje 2011

preparation
Preparation!
  • Be Ready
  • Know your subject!
  • Practice
  • No written speech, please!

Local Environmental Management in Urban Areas - Skopje 2011

humor
Humor 
  • Don’t take yourself to seriously!
  • Turn mistakes into jokes
  • If you joke it should be relevant

Local Environmental Management in Urban Areas - Skopje 2011

examples
Examples
  • Tell a story
  • Make a point

Local Environmental Management in Urban Areas - Skopje 2011

shifting the focus from one self to the audience
Shifting the focus from oneselfto the audience.
  • Ask questions
  • Pause
  • Make themlaugh
  • What do theywanttohear?
  • Not, whatam I going tosay

Local Environmental Management in Urban Areas - Skopje 2011

who is going to listen
Who is going to listen?
  • Experts or laymen?
  • Whatterminologycan I use?
  • What do I needtoexplain
  • If uncertain, ask!

Local Environmental Management in Urban Areas - Skopje 2011

active listening
Active listening
  • Body language
  • Don’t be afraid to ask!
  • Prepare your arguments
  • Check your facts
  • Be respectful

Local Environmental Management in Urban Areas - Skopje 2011

how to use visual aids
Howtousevisual aids
  • White board
  • Flipchart
  • Film
  • Pictures

Local Environmental Management in Urban Areas - Skopje 2011

power point
Power Point

Local Environmental Management in Urban Areas - Skopje 2011

some tips
Some tips
  • Make an outline..

Local Environmental Management in Urban Areas - Skopje 2011

what happens today1
Whathappenstoday?

8.30 Welcome

8.45 Expectations

9.00 the programme

10.00 Coffee

10.30 presentation skills

12.00 Lunch

13.00 Officialopeningof the programme by the Swedish embassy

14.00 preparations or freetime

Local Environmental Management in Urban Areas - Skopje 2011

outline
Outline
  • Slidestructure
  • Fonts and graphics
  • Backgrounds
  • Graphs
  • Your presentation

Local Environmental Management in Urban Areas - Skopje 2011

an example of good slide structure
An example of good Slide Structure
  • Use 1-2 slides per minute of your presentation
  • Write in point form, not complete sentences
  • Include 4-5 points per slide
  • Avoid wordiness: use key words and phrases only

Local Environmental Management in Urban Areas - Skopje 2011

an example of bad slide structure
An example of bad Slide Structure
  • This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Local Environmental Management in Urban Areas - Skopje 2011

an example of good slide structure1
An example of good Slide Structure
  • Use 1-2 slides per minute of your presentation
  • Write in point form, not complete sentences
  • Include 4-5 points per slide
  • Avoid wordiness: use key words and phrases only

Local Environmental Management in Urban Areas - Skopje 2011

show one point at a time
Show one point at a time:
  • Will help audience concentrate on what you are saying
  • Will prevent audience from reading ahead
  • Will help you keep your presentation focused

Local Environmental Management in Urban Areas - Skopje 2011

slide24

Don’tusedistracting animations

  • Donot gooverboardwiththe animation
  • Be consistent with the animation that you use

Local Environmental Management in Urban Areas - Skopje 2011

how to emphasize
Howtoemphasize:
  • Youcanemphasizeby usinganothercolour, but be careful!
  • Youcanemphasize by using CAPITAL letters, but..
  • CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
  • Italicsarealsomoredifficultto read

Local Environmental Management in Urban Areas - Skopje 2011

examples of good fonts
Examples of good Fonts
  • Use at least an 18-point font
  • Use different size fonts for main points and secondary points
    • this font is 24-point, the main point font is 28-point, and the title font is 36-point
  • Use a standard font like Times New Roman or Arial

Local Environmental Management in Urban Areas - Skopje 2011

an example of a good background
An example of a good Background
  • Use backgrounds such as this one that are attractive but simple
  • Use backgrounds which are light
  • Use the same background consistently throughout your presentation

Local Environmental Management in Urban Areas - Skopje 2011

an example of a bad background
An example of a bad Background
  • Avoid backgrounds that are distracting or difficult to read from
  • Always be consistent with the background that you use
bad graph
Bad Graph

Local Environmental Management in Urban Areas - Skopje 2011

good graph
Good Graph 

Local Environmental Management in Urban Areas - Skopje 2011

bad graph1
Bad Graph

Local Environmental Management in Urban Areas - Skopje 2011

conclusion
Conclusion
  • Use an effective and strong closing
  • Your audience is likely to remember your last words
  • Use a conclusion slide to:
  • Summarize the main points of your presentation
  • Suggest future avenues of research

Local Environmental Management in Urban Areas - Skopje 2011

conclusion1
Conclusion
  • AlmostEverybody is afraidtospeak in public
  • Involve the audience
  • Giveexamples
  • Whenusingpowerpoint:
  • Dont be tocreative
  • Dontwritetomuch
  • Usepictures and graphs

Local Environmental Management in Urban Areas - Skopje 2011

strategic planning
Strategic planning:
  • Situation and stakeholder analysis
  • Problem analysis
  • Formulation of objectives
  • Plan of operation – activities and inputs
  • Risk analysis and assumptions
  • Monitoring and evaluating
  • Reporting

ADVANCED INTERNATIONAL COURSEIN LOCAL ENVIRONMENTAL MANAGEMENT IN URBAN AREAS 2010 Europe

introduction
INTRODUCTION
  • Background
  • Situation whenprojectstarted
  • Stakeholders

Local Environmental Management in Urban Areas - Skopje 2011

where am i at the moment the project cycle
Wheream I at the moment?The projectcycle

Local Environmental Management in Urban Areas - Skopje 2011

project description
PROJECT DESCRIPTION
  • Overall objective (What shall the project contribute to in the long run?)
  • Immediate objectives (What is the project-owner’s picture of the ideal situation, WHEN is it accomplished?)

Remember, a project is timebound, youshouldknowwhen it starts and when it ends!

Local Environmental Management in Urban Areas - Skopje 2011

outputs and expected outcomes
Outputs and expected Outcomes

Outcome

200 peopletrained

Workshop

Local Environmental Management in Urban Areas - Skopje 2011

Trainers

Training material

Input 1

Input 1

Input 2

risks
RISKS

Risk 1

Risk 2

  • Risk management plan 1
  • Risk management plan 2 …

Local Environmental Management in Urban Areas - Skopje 2011

assumptions external factors which must act together with the project
ASSUMPTIONS(external factors, which must act together with the project)
  • 1, Assuming… the projectwill..
  • 2,…

Local Environmental Management in Urban Areas - Skopje 2011

project management and organisation
PROJECT MANAGEMENT and ORGANISATION
  • Project manager is responisible for…
  • Consultants areresponsible for..
  • Etc.

Local Environmental Management in Urban Areas - Skopje 2011

monitoring and evaluating
MONITORING and EVALUATING
  • Evaluationtools..

Local Environmental Management in Urban Areas - Skopje 2011

reflections on the programme
Reflections on the programme

Expectations – then

Expectations – now

1,

2,

  • 1,
  • 2,

Local Environmental Management in Urban Areas - Skopje 2011

specific things i learned from my colleagues
Specific things I learned from my colleagues
  • 1.
  • 2.
  • Etc..

Local Environmental Management in Urban Areas - Skopje 2011

specific things i learned from the period in sweden
Specific things I learned from the period in Sweden
  • 1,
  • 2,
  • Etc..

Local Environmental Management in Urban Areas - Skopje 2011

how i have shared my experience in sweden with my colleagues at work
How I have shared my experience in Sweden with my colleagues at work
  • 1,
  • 2,
  • Etc..

Local Environmental Management in Urban Areas - Skopje 2011

slide47
Successes and challenges: Changes I have been able to effect in my own work, and within my organization:
  • 1,
  • 2,
  • Etc..

Local Environmental Management in Urban Areas - Skopje 2011

being a change agent and using projects as tools for change
Being a ‘change agent’ and using projects as tools for change

What i havelearned:

What I needtoknowmoreabout:

1,

2,

  • 1,
  • 2,

Local Environmental Management in Urban Areas - Skopje 2011

what i wish had been different
What I wish had been different

The lectures and the study visits:

The groupwork and project for change:

1,

2,

  • 1,
  • 2,

Local Environmental Management in Urban Areas - Skopje 2011

thank you for your attention

Thankyou for your attention!

Local Environmental Management in Urban Areas - Skopje 2011