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Enhancing Collaborative Presentations: Choosing the Right Tools for Effective Team Communication

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This presentation discusses the growing need for collaborative presentation tools that allow teams to work together seamlessly online and in real-time. It outlines major challenges in collaborative presentations, such as cost, support, and network performance, and presents a systematic approach for evaluating and selecting tools based on specific use cases. Examples from different companies illustrate the diverse needs they have for facilitating communication, training, and presentation delivery. Key takeaways emphasize that there is no one-size-fits-all solution, and considerations around integration and ease-of-use are crucial for success.

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Enhancing Collaborative Presentations: Choosing the Right Tools for Effective Team Communication

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  1. Team Members: GosiaDzienisowicz Steve Filipiak Yulanda Nelson Kaushik Patel Presentation and application sharing environments

  2. PRESENTATION SUMMARY • Why collaborative presentations • Major issues with collaborative presentations • Process for evaluating tools • Use Cases • Software Selection • Questions

  3. WHY COLLABORATIVE PRESENTATIONS • Collaborate online and in real-time • Reduce travel time and cost • Access from anywhere anytime • Increase meeting effectiveness by sharing ideas • Document Management

  4. ISSUES WITH COLLABORATIVE PRESENTATIONS • Cost • Support • Network Performance • No one solution fits all • Lack of integration • Browser based vs. software based

  5. OUR PROCESS FOR FINDING THE RIGHT TOOL • Understand the topic area • Document dimensions and activities for a presentation tool • Create use cases • Research potential collaboration / presentation tools • Select tool that fits our business needs

  6. MIND MAP CHART

  7. KEY DIMENSIONS • Conduct Interdepartmental Meetings anytime /from anywhere • Live Presentations with Multiple Presenters • Share/Modify/Archive Documents • Conduct Training – Webinars, E-Learn • Collaborate Across Geographical Boundaries

  8. DIMENSIONS / ACTIVITIES TABLE

  9. USE CASE #1 Name: Jack Fuller Position in the company: Web Development Manager Age: 44 Goals: Looking for a solution that will allow his internal team to collaborate within the office and with a growing number of freelancers. Company name: Micato Safaris Company size & location(s): 200 employees with 80 at a central sales and marketing office in New York City, NY and destination management office locations in Africa.

  10. AFFORDANCES • Must have: • Chat • Audio • White board or other shared area • Simultaneous interaction with shared control • Low-bandwidth requirements • Nice to have: • Video • Ability to display documents from local network • Archiving documents • Revision history • Easy to use • Multi-cultural support

  11. SOLUTION • TeamViewer: • Online status display • Remote support without installation • Works behind firewalls • Optimized Performance • Browser based access • Available in many languages • www.TeamViewer.com

  12. USE CASE #2 Name: Maggie Aronson Position in the company: Owner and President Age: 45 Goals: Find an internet tool that will allow her small privately owned company to expend internationally by offering online training courses, and webinars.  A solution that will allow multiple presenters, possibly located at different cities or countries, to pass control between each other. As well as being able to share their screens with a large audience of up to 500 people. Company name: AronsonLearning, LLC Company size & location(s): Company employs 35 full time personnel as well as another 20 teachers that are hired on a subcontract basis as needed.  Located in Austin, TX.

  13. AFFORDANCES • Must have: • User friendly interface • Visual • Audio • Enterprise Capacity (up to 500 people) • Ability to pass control between presenters and participants • Nice to have: • Video • Free initial training support • 24 hours support • Cross platform capabilities • Browser Compatibility • Teacher evaluation electronic form

  14. SOLUTION • GoToWebinar: • Interactive presentation tools • Simple attendee interface • Webinar analysis and follow-up • www.Webinar.GoToMeeting.com

  15. SOFTWARE SELECTIONS

  16. DEMO GoToWebinar: Login at: https://www1.gotomeeting.com/en/webinar/entry/entry.tmpl • A collaboration tool that allows users to conduct online meetings, presentation and desktop sharing. • Integrated audio conferencing. • Set up Webinars quickly and easily present to hundreds of people at once.

  17. LESSONS LEARNED • No one solutions fits all • Cost vs. Training vs. Support • The majority of tools were: • Intuitive and easy to set up • Browser based • Provided basic support • Customization

  18. Questions Thank you

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