ESG & HPRP Reporting NCDA 2013 Winter Meeting January 30, 2013 Presenters: Marlisa Grogan & Michael Roanhouse
Overview • HPRP Reporting • ESG CAPER Reporting in IDIS • LOCCS/E-LOCCS Information
HPRP Grant Closeout Procedures:Overview, Progress, and Barriers to Closeout Completion
Closeout Overview • For HUD to close out a grant, the following actions must have occurred: • All eligible activities completed and all data entered into HMIS • All grant funds expended and used to pay eligible costs • All required reporting completed in FederalReporting.gov (FR.gov) and e-snaps, grant marked as complete in FR.gov
Closeout Overview • All funds drawn from IDIS, and all projects/activities marked as complete in IDIS • All special conditions met • All monitoring completed and Findings closed • All audit Findings resolved • All allowable cost adjustments and repayments made • Any post-deadline drawdowns are listed in detail, certified by the grantee that they were incurred prior to the end of the grant, and sent to your HPRP Desk Officer for HUD’s review)*
Closeout Overview • HUD will review the grantee’s final reports and make cost/cash adjustments upward or downward, if necessary, and the remaining grant balance will be returned to the U.S. Treasury. • HUD will recapture all HPRP funds not expended for eligible activities by the 3-year deadline and return them to the U.S. Treasury.
HPRP Closeout Progress Of the 535 HPRP grants: • 52% are closed or will be closed pending certification signatures (all requirements have been met) • 29% grants currently under review at the Headquarters level • 19% have issues identified that must be corrected in order to initiate closeout (lack of draw details, reporting issues, or open Findings)
Common Closeout Problems • Grantees have not submitted post-deadline drawdown information for HUD to review • Grantees have not closed monitoring or audit Findings, or their subgrantees have open Findings for HPRP • Grantees have not completed all required reporting, or have not properly completed reporting • Federallreporting.gov report not marked “Final” • Final QPR missing or incomplete • Final APR missing or incomplete, (e.g. all financial fields have zeros)
ESG Reporting • Overview of changes to the Con Plan • Important due dates • Review of complete CAPER contents • Review of CAPER template screens • Additional ESG CAPER requirements
Key Purposes of Consolidated Plan Changes • Align strategies to major goals established in HUD Strategic Plan and Federal Strategic Plan to End Homelessness, including goals/actions that specifically target: • Chronic homeless, veterans, families with children, and unaccompanied youth • Align standards established by Consolidated Plan with Continuum of Care Performance Standards • Reflect statutory and regulatory standards in ESG Interim rule 10
Changes in homelessness elements that affect all Consolidated Plan jurisdictions Specific changes that affect Consolidated Plan jurisdictions that are ESG recipients Greater emphasis in Consolidated Plan placed on: Collaboration with Continuums of Care Addressing chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth Use of local data in plan (e.g., HMIS, Point-in-Time, Housing Inventory Chart) Scope of Con Plan Changes 11
Data for Assessments & Inventory • Multiple data sources are available for use in needs assessments and inventory analyses: • Continuum of Care funding information • Housing Inventory Chart • Point-In-Time Count of the Homeless • Homeless Management Information Systems Data • Homelessness Prevention and Rapid Re-Housing Program (HPRP) data • Annual / Quarterly Progress Reports (APR/QPR) • Other sources (All Jurisdictions)
Important Dates • May 2012: Release of the eCon Planning Suite. • October 1, 2012: All ESG recipients must start submitting the ESG portion of the CAPER in IDIS. • November 15, 2012: All Con Plan jurisdictions must start using IDIS to submit the Con Plan.
Complete CAPER Contents • ESG CAPER Template Screens (submit in IDIS and print out paper copy) • CR-60 • CR-65 • CR-70 • CR-75 • ESG Addendum* (print out paper copy) • All other sections of the CAPER (print out paper copy) *Several ESG-specific required elements have not been included in the ESG CAPER template screens and must be submitted with the complete paper copy.
ESG CAPER Template Screens • CR-60 – ESG Recipient Information • CR-65 – ESG Persons Assisted • CR-70 – ESG Assistance Provided • CR-75 – ESG Expenditures
ESG Addendum:Additional Information Required Information not included on template: • “Household Information Table” for Street Outreach component. • Project outcomes data measured under the performance standards developed in consultation with the CoC(s)
Consolidated Plan: Further Information • HUD’s Homelessness Resource Exchange www.hudhre.info or www.OneCPD.info • The published ESG Interim Rule with Consolidated Plan changes • Consolidated Plan Regulation (highlighting changes from the ESG Interim Rule) • Con Plan Desk Guide • Con Plan Help Desk on OneCPD website. • ESG Help Desk • CAPER Notice (forthcoming)
LOCCS/E-LOCCS • We have been working to establish grantee access to E-LOCCS. • Currently taking steps to implement this change. • Grantee access will require system modifications that take time and additional resources.