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WORKPLACE HEALTH AND SAFETY COMMITTEE. QUESTIONNAIRE RESULTS July 31, 2012. 3. Who selected the employee representatives that sit on the Committee? Union:   83 %  Management:   14 %  Don't know:  3 % . Canada Labour Code - Part II. Appointment of members

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workplace health and safety committee

WORKPLACE HEALTH AND SAFETY COMMITTEE

QUESTIONNAIRE RESULTSJuly 31, 2012

slide2

3. Who selected the employee representatives that sit on the Committee?

Union:   83 % 

Management:   14 % 

Don't know:  3 % 

slide3

Canada Labour Code - Part II

  • Appointment of members
  • 135.1 (1)  Subject to this section, a policy committee or a work place committee shall consist of at least two persons and at least half of the members shall be employees who
    • (b) subject to any regulations made under subsection 135.2(1), have been selected by
      • (i) the employees, if the employees are not represented by a trade union, or
      • (ii) the trade union representing employees, in consultation with any employees who are not so represented.
committee administration
COMMITTEE ADMINISTRATION

4. Does your committee have terms of reference?

Yes: 85 % No: 9 % Don't know: 6 % 

5. Does your committee post its minutes?

Yes: 98 % No: 1 % Don't know: 1 % 

6. Are records kept of the matters that come before you?

Yes: 96 % No: 0 % Don't know: 4 %

7. Does the employee co-chair review and sign the year-end report (LAB 1058)?

Yes: 89 % No: 2 % Don't know: 9 % 

slide5

Canada Labour Code - Part II

Committee may establish rules

135.1 (14) Subject to subsections 134.1(7) and 135(10) and any regulations made under subsection 135.2(1), a committee shall establish its own rules of procedure in respect of the terms of office, not exceeding two years, of its members and the time, place and frequency of regular meetings of the committee and may establish any rules of procedure for its operation that it considers advisable.

slide6

Safety and Health Committees and Representatives Regulations

Minutes

9.(3) The employer shall, as soon as possible after receiving a copy of the minutes referred to in subsection (2), post a copy of the minutes in the conspicuous place or places in which the employer has posted the information referred to in subsection 135(5) of the Act and keep the copy posted there for one month.

slide7

Canada Labour Code - Part II

Records

135.1 (9) A committee shall ensure that accurate records are kept of all of the matters that come before it and that minutes are kept of its meetings. The committee shall make the minutes and records available to a health and safety officer at the officer’s request.

slide8

Safety and Health Committees and Representatives Regulations

  • Annual Report
  • 10. The chairman selected by the representatives of the employer shall (a) not later than March 1 in each year, submit a report of the safety and health committee’s activities during the 12-month period ending on December 31 of the preceding year, signed by both chairmen referred to in subsection 5(1), in the form set out in the schedule and containing the information required by that form, where the safety and health committee is established
    • (v) in respect of employees to whom the Canada Occupational Safety and Health Regulations apply, to a regional safety officer; and
  • (b) as soon as possible after submitting the report referred to in paragraph (a), post a copy of the report in the conspicuous place or places in which the employer has posted the information referred to in subsection 135(5) of the Act and keep the copy posted there for two months.
cra workplace health and safety committee member training course
CRA Workplace Health and Safety Committee MEMBER Training course

8. Have all employer representatives received this course?

Yes: 72 % No: 20 % Don't know: 8 %

9. Have all employee representatives received this course?

Yes: 72 % No: 26 % Don't know: 2 % 

10. Have any representatives had difficulties in obtaining this course?

Yes: 9 % No: 79 % Don't know: 12 % 

canada labour code part ii
Canada Labour Code - Part II

Specific duties of employer

125.(1) Without restricting the generality of section 124, every employer shall, in respect of every work place controlled by the employer and, in respect of every work activity carried out by an employee in a work place that is not controlled by the employer, to the extent that the employer controls the activity,

(z.01) ensure that members of policy and work place committees and health and safety representatives receive the prescribed training in health and safety and are informed of their responsibilities under this Part;

(z.17) post and keep posted, in a conspicuous place or places where they are likely to come to the attention of employees, the names, work place telephone numbers and work locations of all of the members of work place committees or of the health and safety representative;

inspection reports
INSPECTION REPORTS

11. How many workplace inspections does your committee conduct per year?

1: 5 % 2: 3 % 3: 0 % 4: 2 % 5: 1 % 6: 3 %

7: 1 % 8: 0 % 9: 9 % 10: 9 % 11: 6 % 12: 51 %

More than 12: 6 % Don’t know: 4 %

12. Does an employee representative participate on all inspections?

Yes: 95 % No: 2 % Don't know: 3 %

slide12

Canada Labour Code - Part II

  • Duties of committee
  • 135. (7) A work place committee, in respect of the work place for which it is established,
  • (k) shall inspect each month all or part of the work place, so that every part of the work place is inspected at least once each year;
  • Chairpersons to assign functions
  • 135.1 (8) The chairpersons of a committee shall jointly designate members of the committee to perform the functions of the committee under this Part as follows:
    • (a) if two or more members are designated, at least half of the members shall be employee members; or
    • (b) if one member is designated, the member shall be an employee member.
slide13

13. Does the committee regularly receive reports on maintenance to HVAC systems, elevators, etc?

Yes: 34 % 

No: 51 % 

Don't know: 15 % 

investigations
INVESTIGATIONS

14. Does the committee regularly participate when a refusal to work is investigated?

Yes: 34 % No: 8 % Don't know: 58 %

15. Does an employee representative always participate?

Yes: 48 % No: 6 % Don't know: 46 %

slide15

16. Does the committee regularly participate when complaints/hazardous occurrences are identified?

Yes: 87 % No: 7 % Don't know: 6 %

17. Does an employee representative always participate?

Yes: 80 % No: 12 % Don't know: 8 % 

slide16

Canada Labour Code - Part II

  • Duties of committee
  • 135.(7) A work place committee, in respect of the work place for which it is established,
    • (a) shall consider and expeditiously dispose of complaints relating to the health and safety of employees;
    • (e) shall participate in all of the inquiries, investigations, studies and inspections pertaining to the health and safety of employees, including any consultations that may be necessary with persons who are professionally or technically qualified to advise the committee on those matters;
slide17

18. Does the committee regularly participate when security incidents involving OHS are identified?

Yes: 75 % No: 15 % Don't know: 10 %

19. Does an employee representative always participate?

Yes: 69 % No: 18 % Don't know: 13 % 

slide18

20. Does the committee review all the National Quarterly Security Incident reports?

Yes: 49 % No: 30 % Don't know: 21 %

21. Does the committee receive all of the H&S reports (T-4009) from the employer?

Yes: 80 % No: 6 % Don't know: 14 %

slide19

22. Does the committee receive all of the reports of the H&S matters dealt with using WINFAST?

Yes: 32 % 

No: 39 % 

Don't know: 29 % 

slide20

23. Is the committee regularly informed when there are problems with the HVAC systems, elevators, etc?

Yes: 54 % No: 37 % Don't know: 9 % 

24. Is the committee regularly advised of renovations to your building?

Yes:71 % No: 25 % Don't know: 4 % 

25. Is the committee regularly advised when there are relocations?

Yes: 46 % No: 38 % Don't know: 16 %

are the following posted at your workplace and accessible to all employees
ARE THE FOLLOWING POSTED AT YOUR WORKPLACE AND ACCESSIBLE TO ALL EMPLOYEES?

26. Workplace Committee’s Minutes

Yes: 99 % No: 0 % Don't know: 1 %

27. Workplace Committee’s Annual Report

Yes: 71 % No: 17 % Don't know: 12 %

28. Canada Labour Code Part II

Yes: 85 % No: 9 % Don't know: 6 % 

29. The Workplace Committee meeting schedule

Yes: 43 % No: 52 % Don't know: 5 % 

slide22

Canada Labour Code - Part II

  • Specific duties of employer
  • 125.(1) Without restricting the generality of section 124, every employer shall, in respect of every work place controlled by the employer and, in respect of every work activity carried out by an employee in a work place that is not controlled by the employer, to the extent that the employer controls the activity,
  • (d) post at a place accessible to every employee and at every place directed by a health and safety officer
      • (i) a copy of this Part,
      • (ii) a statement of the employer’s general policy concerning the health and safety at work of employees,
canada occupational health and safety regulations
Canada Occupational Health and Safety Regulations

Communication of Information

16.6(1) Subject to subsection (2), the employer shall post and keep posted or have readily available in a conspicuous place accessible to every employee in each workplace

(a) information regarding first aid to be rendered for any injury, occupational disease or illness;

(b) information regarding the location of first aid stations and first aid rooms;

(c) at every first aid station and first aid room, a list of first aid attendants, and information on how they may be located;

(d) near the telephones, a list of telephone numbers kept up- to-date for use in emergencies; and

(e) information regarding transport procedures for injured employees

canada occupational health and safety regulations1
Canada Occupational Health and Safety Regulations

Availability of Material Safety Data Sheets

10.34(1) Subject to subsection (2), every employer, other than an employer referred to in subsection 10.32(4), shall keep readily available for examination by employees and by the work place committee or the health and safety representative in any work place in which an employee may handle or be exposed to a controlled product, a copy in English and in French of

(a) in the case of an employer who is an employer referred to in subsection 10.33(1) or (2), the work place material safety data sheet; and

(b) in any other case, the supplier material safety data sheet.

.

does the committee utilize the following resources or information
DOES THE COMMITTEE UTILIZE THE FOLLOWING RESOURCES OR INFORMATION ?

30. CRA National OHS Website

Yes: 83 % No: 7 % Don't know: 10 %

31. CCOHS (Canada Centre for OHS) Website

Yes: 53 % No: 17 % Don't know: 30 %

32. Regional H&S Advisor (Workplace Relations)

Yes: 63 % No: 22 % Don't know: 15 % 

33. UTE’S Website

Yes: 66 % No: 24 % Don't know: 10 %

34. UTE Representatives

Yes: 82 % No: 13 % Don't know: 5 % 

emergency evacuations
EMERGENCY EVACUATIONS

35. Has the committee reviewed your workplace’s Emergency Evacuation Plan?

Yes: 74 % No: 20 % Don't know: 6 %

36. Is the committee consulted on changes to the plan?

Yes: 55 % No: 31 % Don't know: 14 %

canada occupational health and safety regulations2
Canada Occupational Health and Safety Regulations

Emergency Evacuation Plan

17.4 (1) Where more than 50 employees are working in a building at any time, the employer or employers of those employees shall prepare an emergency evacuation plan for all employees, including those who require special assistance, after consultation with

(a) the work place committee or the health and safety representative

canada occupational health and safety regulations3
Canada Occupational Health and Safety Regulations

Meetings of Emergency Wardens and Drills

17.10 (1) At least once every year and after any change is made in the emergency evacuation plan or the emergency procedures referred to in paragraph 17.5(1)(c) for a building,

(a) emergency wardens, deputy emergency wardens and monitors appointed under section 17.7 and employees requiring special assistance shall meet for the purpose of ensuring that they are familiar with the emergency evacuation plan and the emergency procedures and their responsibilities there under; and

(b) an evacuation or emergency drill shall be conducted for the employees in that building.

first aid aed responders
FIRST AID/AED RESPONDERS

37. Has your office appointed a co-ordinator for First Aid/AED Responders?

Yes: 82 %

No: 14 %

Don't know: 4 % 

is was the committee consulted on the number and location of
Is/was the committee consulted on the number and location of:

38. First Aid/AED Responders?

Yes: 79 % No: 15% Don't know: 6 %

39. AED Units?

Yes: 80 % No: 14% Don't know: 6 % 

40. First Aid Kits?

Yes: 80 % No: 13% Don't know: 7 % 

canada occupational health and safety regulations4
Canada Occupational Health and Safety Regulations

First Aid Attendants

16.3 (1) At every workplace at which six or more employees are working at any time, the employer shall ensure that there is a first aid attendant.

chemical sensitivities
CHEMICAL SENSITIVITIES

41. Does your office promote a scent-free environment?

Yes: 84 % 

No: 14 % 

Don't know: 2 % 

has your office used aim health care service provider for any of the following
HAS YOUR OFFICE USED AIM (Health Care Service Provider) FOR ANY OF THE FOLLOWING:

42. Ergonomic Assessments

Yes: 66 % No: 14 % Don't know: 20 %

43. Air Quality Testing

Yes: 26 % No: 29 % Don't know: 45 %

44. Fitness to Work

Yes: 32 % No: 21 % Don't know: 47 %

46. If Yes, was the committee satisfied with their service?

Always: 45 % Sometimes: 53 % Never: 2 % 

does the committee participate in or coordinate these h s events
DOES THE COMMITTEE PARTICIPATE IN OR COORDINATE THESE H&S EVENTS?

47. NAOSH Week

Yes: 60 % No: 34 % Don't know: 6 %

48. Emergency Evacuation Planning Week

Yes: 38 % No: 48 % Don't know: 14 %

49. Day of Mourning (April 28th)

Yes: 48 % No: 40 % Don't know: 12 %

50. Lunch and Learns on OHS Topics

Yes: 38 % No: 52 % Don't know: 10 % 

51. Flu Shot Clinics

Yes: 31 % No: 59 % Don't know: 10 %

52. Health/Wellness Clinics

Yes: 39 % No: 47 % Don't know: 14 %

policy committee
POLICY COMMITTEE

54. Does the committee always receive/review the minutes of the National H&S Policy Committee

Yes: 61 %

No: 26 %

Don't know: 13 % 

your committee
YOUR COMMITTEE

55. Have any representatives experienced problems in obtaining time to fulfill their H&S duties?

Yes: 15 % No: 79 % Don't know: 6 %

56. Are your meetings frequently postponed or cancelled?

Yes: 6 % No: 92 % Don't know: 2 %

57. Does the committee have difficulty achieving consensus during meetings?

Yes: 1 % No: 38 % Don't know: 61 % 

58. Are committee recommendations accepted by management?

Yes: 40 % No: 57 % Don't know: 3 % 

59. Does the committee operate in an adversarial environment?

Yes: 5 % No: 17 % Don't know: 78 % 

workshops
Workshops

BALLROOM

Rocky Mountains and National Capital Regions

DRAWING ROOM

Pacific and North Eastern Ontario Regions

MACDONALD ROOM

Atlantic and South Western Ontario Regions

QUÉBEC SUITE

Prairie and Greater Toronto Regions

TUDOR ROOM

Montréal and Québec Regions

as well as anyone who wishes to participate in French