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16 – 18 Apprenticeships

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  1. 16 – 18 Apprenticeships Supplier Briefing Session Julie Rogerson – Corporate Procurement Karen Alexander – Business Investment

  2. Agenda 1 Background 2 Tender Documentation 3 Timeline 4 Common Faults with Submissions 5 How to Make Your Questionnaires Compliant 6 Questions

  3. Background: 16 – 18 Apprenticeships Sunderland City Council is looking to appoint suitably experienced contractors for the Provision of 16-18 Apprenticeships. . The contract will be divided into the following lots: Lot 1 – ICT, including IT Application Specialist and IT Software, Web and Telecoms Professional. Lot 2 – Engineering. Lot 3 – Apprenticeships to support the low carbon economy and the environment. Background

  4. We envisage Lots 1 and 2 will consist of 8 suppliers and a mini competition will be run for each piece of work per lot following tender award, unless tendered rates are available. For Lot 3 there will be one supplier appointed. For Lot 4 we envisage 6 suppliers which will be ranked with the option of running a mini competition at the Council’s discretion throughout the life of the framework. Background (continued) : 16 – 18 Apprenticeships For all lots it is envisaged that the top 5 highest scored PQQ submissions will be invited to tender. Background

  5. Tender Documentation • Pre Qualification Stage • Instructions and Details of Framework • Pre Qualification Questionnaire • Invitation to Tender Stage • Specification • Standard Terms & Conditions • Special Terms & Conditions • Form of Tender & Pricing Schedules • Certificate of non-collusion & non-canvassing Tender Documentation

  6. PQQ Instructions • Pay full attention to information contained in instructions especially: • Submission date – 12.00 noon 30th May 2014 • Evaluation of Questionnaires Tender Documentation

  7. Pre Qualification Questionnaire (1) All sections must be fully completed Section A – Organisation Profile - for information purposes only Section B – Grounds for exclusion – PASS / FAIL Section C – Health and Safety - PASS / FAIL Section D - Equality and Diversity – PASS/FAIL Section E - Technical Capacity – Scored as per PQQ Section F – References Section G – Quality Management Section H – Social and Economic Section I – Employment of Staff Section J – Insurance – PASS / FAIL - Suppliers must maintain minimum levels of insurance throughout the life of the contract Section K - Undertaking Tender Documentation

  8. Pre QualificationQuestionnaire (2) • All sections must be fully completed • Section G – Technical Capacity– Scored • E1 – Experience and Contract examples (60 marks) • Answer all questions (E1.1 to E1.7) • Provide details of comparable contracts demonstrating your relevant experience. • Read the scoring rationale and answer accordingly Tender Documentation

  9. Timeline Issue PQQ – 6th May 2014 PQQ Bidder Event – 12th May 2014 Submission of completed PQQ’s – 30th May 2014 Evaluation of completed PQQ’s – 6th June 2014 Notification of result of PQQ – 6th June 2014 Issue ITT to short listed bidders – 9th June 2014 Submission of ITT responses – 26th June 2014 Timeline

  10. Timeline (continued) Evaluation of ITT responses – 18th July 2014 Notification of ITT evaluation – 21st July 2014 Contract Award – 1st August 2014 Timeline

  11. Common Faults with Submissions • Pre Qualification Questionnaire not fully completed or signed • Attention not made to scoring criteria • Requested supporting documentation not provided Common Faults with Submissions

  12. How to Submit a Compliant Questionnaire • Read fully the instructions document and ensure you return any • required documentation. • Ensure that you have completed all sections of the Pre Qualification Questionnaire • When providing evidence of contracts of similar size and nature please complete all sections and ensure that they relate to past works How to Submit a Compliant Questionnaire

  13. Questions • We will take questions today, any responses may be published as a public response on the portal. • If you have any questions during the tender process these must be asked through the NEPO portal • Do not leave questions until the last minute • If there is anything you are unsure about it is best to ask, if you make an assumption and that assumption is wrong you risk making your bid non compliant. • We cannot enter into discussions once the pre qualification period is closed apart from seeking clarifications. Questions

  14. Thank you Questions