New Event Model Summary

1. New Event Model Summary

2. AIAA’s Goals in New Event Model Ensure our Institute is relevant to aerospace professionals Ensure our conferences integrate a spectrum of topics of interest to the profession (technical disciplines, systems, policy, operations, etc.) Ensure our overall events provide meaningful professional development and interaction opportunities to the broad aerospace community (conference papers/presentations, networking, education, etc.) Ensure our events are financially viable (both for the attendee and for the Institute) Ensure that our conferences are “must attend” events for all those in our profession and can accommodate expansion into new technology and program areas AIAA wants to build on what works while providing an opportunity for change that will facilitate growth

3. Brief History of Process Thus Far • AIAA has been researching/studying ways to make conference structure more viable for the long term • Conferences are the majority revenue source for AIAA • Only 5 of the 17 conferences are currently profitable • SDM is #5 of 5 • Current trends show declining revenue and increased costs • Surveys and studies also suggest that average age and years of experience of conference attendees is increasing • Membership among young professionals is down

4. Slides provided last week summarize AIAA’s study efforts and proposed plan forward • AIAA would like to combine SDM with Aerospace Sciences Meeting into a new Forum called Aerospace Science & Technology Forum • Would be the primary discipline specific technical forum for AIAA • Winter Time Frame (2nd week of January) • Upcoming locations include Grapevine, TX, Orlando, and San Diego • Proposal to be discussed in next TAC meeting and brought to AIAA board in either May or July 2012 • If approved, colocation could happen as early as 2014 • Details of planning committee organization, plenary sessions, etc. would need to be worked • There are still many questions to answer on logistics

5. TAC has asked for TC feedback • This is NOT a done deal • However, AIAA is moving towards change of some kind • TCs have been asked to provide constructive feedback • What are lessons learned that could be applied? • SDM is hailed as a model of an event with several colocated conferences and forums that works well • What are the potential pitfalls? • Already recognize that year of combination would be a short timeline for SDM • For example, if combined in 2014, SDM abstracts would be due in early June of 2013, as little as 6 weeks after the conclusion of the 2013 SDM • Positive feedback also accepted

6. TAC has asked for TC feedback • Provide feedback to Jeanette (jdomber@ball.com) • Please, no group emails • Bulleted lists of constructive feedback • Emotional feedback with no rationale will not be passed up • I will organize feedback into categories for AIAA • Please email Jeanette by end of the day Sunday, April 29th

7. Backup

8. Committee Feedback Form (Due April 30, 2012) • Structures TC O = “organizer” – primary responsibility for Tier planning; actively engaged in track, session, panel development and paper and speaker recruiting within Tier (note where yearly alternating schedule might be desired) S = “support” – review abstracts, provide other support as requested within Tier N/A = “not applicable” – Forum Tier does not touch committee area of interest O level on any Tier earns a seat on the organizing committee for the Forum