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CT HMIS Empowered Case Management: Implementation Update

CT HMIS Empowered Case Management: Implementation Update. March HMIS Data Coordinator Meeting 2013. Technical Platform Choice. E mpowered C ase M anagement ™ by E mpowered S olutions G roup (ECM, ESG) Competitive RFP

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CT HMIS Empowered Case Management: Implementation Update

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  1. CT HMISEmpowered Case Management: Implementation Update March HMIS Data Coordinator Meeting2013

  2. Technical Platform Choice • Empowered Case Management ™ by Empowered Solutions Group (ECM, ESG) • Competitive RFP • CT HMIS Steering Committee with Nutmeg Consulting management of process • Functionality advantages • Case Management • HUD compliancy reports • More accessible ad hoc reporting • Statewide Implementation

  3. CT HMIS Opportunities • Old system was not sustainable • New system more flexible, user friendly • Better able to get “data out” to meet performance expectations for HEARTH, ODCT, VITALs, etc • Allows for better integration with other data systems • Web-based; supports community and case management, not just H. Assistance

  4. Implementation Framework: Program List, CoC Implementation Order

  5. Data ConversionWhat is it? How does it happen? • Mapping and loading data from old system to new system • Need new data element valid values • Need mapping decisions when not 1:1 correspondence • Write programs to perform the mapping • Review converted data • Likely to require data cleanup • Conversion generally requires multiple attempts

  6. Data ConversionMulti-disciplinary Roles and Responsibilities • Data element review & decisions • CCEH, CT HMIS Steering & Performance Measurement Committee, Nutmeg, ESG • Conversion program development & testing • Nutmeg, ESG, programs (for testing) • Running conversion programs for each CoC • Nutmeg, ESG • Data check out • Nutmeg, program, CCEH • Data cleaning • Nutmeg, program

  7. Workflow Design: Key Topics • Data Sharing • Statewide Sharing • CoC Sharing • Policies and Procedures • Integration with Coordinated Access • Emergency Shelter Discharge • Review of current methods • Detailed assessment of ECM functionality

  8. Project Status • Core Planning Group established • CCEH, Nutmeg, ESG • Stakeholder Kickoff meeting under construction (end of March) • Comprehensive implementation plan under construction

  9. CCEH Staff Roles & Responsibilities • Field staff: Assist in communications and state preparedness for conversion. Serve as points of contact for questions. • Data staff: Assist in conversion nuts & bolts, testing, recommendations around data element review • Management of implementation and data conversion. Convenes CT HMIS Steering Committee

  10. Expectations for Providers & CoCs • Imperatives and issues • Data sharing • Data quality review activities • Clean up, testing, communication • Ensure thorough communication so programs, case managers, HMIS users, Executive Directors, committee members, etc all have consistent and clear information

  11. Discussion • How can HDCs be most valuable to conversion? • What do HDCs need to know in order to feel prepared? • What functionality do HDCs hope not to lose? (ieServicePoint pieces that help you to do your work) • Any current processes for HDCs to collaborate on their data work with others in programs? In CoCs? • Do HDCs know how data are used by their programs and CoCs other than for reporting to DSS?

  12. Discussion Concerns & Questions Questions? Ideas? Contact szucker@cceh.org

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