Preparing for research. SSIF / R & D APPLICATION. Lynn Green, Research Governance Facilitator Health Sciences Research Institute firstname.lastname@example.org tel: 024 7657 4698. SSIF APPLICATION. Introduction
SSIF / R & D APPLICATION
Lynn Green, Research Governance Facilitator
Health Sciences Research Institute
email@example.com: 024 7657 4698
A Site Specific Information Form (SSIF) is the process for applying for and obtaining R & D approval for your study with Trusts & Acute organisations and Primary Care organisations – see appendix 1
We’re going to look at how you can make the process easier for yourself, documentation you will be expected to submit, CRB/occupational health checks, and honorary contracts.
When you have decided which NHS Trust/s you wish to use for your study, visit http://www.rdforum.nhs.uk/links/rdlinks.htm
to find the R & D contacts - see appendix 2
Make contact to inform them of your intention and ask if there are any supplementary forms or requirements they need to accompany your submission, and whether you will require CRB clearance – see appendix 3.
Check to see if they belong to a consortium, as this may help to reduce the number of applications you need to make if applying to more than one PCT/Trust in an area.
Example of a local consortium
West Midlands South Joint Research Management & Governance
(When you have completed your ethics form and are ready to submit to the appropriate REC you must ensure you take at least one photocopy of every document you send, including the final signed IRAS form.)
Documents required for SSIF submission:
If you can present your application in a folder with appropriate dividers it may well help the progress of your application…
Points to note:
If you are applying for SSIF at the same time as your ethics application you need to note here that you will not have copies of ethics approval letters, CRB clearance or revised documentation at this point. However, this doesn’t prevent you from submitting the SSIF form together with the NRES application paperwork.
If a CRB check is required, bear in mind that this will take at least 6 weeks (and sometimes more), so you should start this process as soon as possible. (Remember to consider whether it should be Standard + PoCA/PoVA). If your last CRB check was done more than 6 months ago you will be required to have another check made. Contact the UoW Academic Office or visit the website: https://www.disclosures.co.uk/index.php?companyno=23
Occupational Health checks
R & D departments will then be able to issue you with final approval and any honorary contracts that may be required.
Upon receipt of your honorary contract (if relevant), make sure you sign and return a copy promptly, and keep your copy safe - some R & D departments will issue an honorary contract based on the fact that you hold one with another Trust.
Make sure you don’t begin your study until you have R & D approval and an honorary contract in place.
Congratulations. Hopefully you’ve gone through a fairly smooth process and are now ready to commence your study.