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How to Correctly Fill-out a 301. Human Resources. Step #1 Temporary Employee Checklist and Cover Sheet. Fill-out: Department : List the dept. he/she will be working at Employee Name Submitted by: usually the name of the originator

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step 1 temporary employee checklist and cover sheet
Step #1Temporary Employee Checklist and Cover Sheet
  • Fill-out:
    • Department : List the dept. he/she will be working at
    • Employee Name
    • Submitted by: usually the name of the originator
    • Make sure to check off every document listed once completed
    • Additional Notes: usually used to denote that TEMP. ALREADY HAS SOME DOCUMENTS ON FILE
        • Do not SAVE any documents due to modifications.
slide3

ACCEPTABLE

ACCEPTABLE

step 2 301 hourly temporary employment form
Step #2301 Hourly Temporary Employment Form
  • Fill-out:
    • Name:
    • Permanent Address, City, State, Zip
    • Department
    • Supervisor’s Name AND Position #
    • Working Title and Description of Duties
    • Answer YES/NO to Questions 1-3
    • Current FTE
    • Anticipated Start Date
    • Appt. End Date
    • Position #
    • Hourly Rate
    • Fund Type: Select: STATE or FOUNDATIONEnter SIX DIGIT FUND # and ACCT. #Provide estimate of AMOUNT
    • Route for signatures

Do not SAVE any documents due to modifications.

step 3 301 hourly temporary employee contract
Step #3301 Hourly Temporary Employee Contract
  • Fill-out:
    • Name
    • Effective Date
    • Working Title
    • Rate Type
    • Department
    • Rate per hour or term
    • Employee’s signature
    • Hiring Supervisor’s signature

Do not SAVE any documents due to modifications.

step 3 301 hourly temporary employee contract1
Step #3301 Hourly Temporary Employee Contract
  • Fill-out:
    • Name
    • Effective Date
    • Working Title
    • Rate Type
    • Department
    • Rate per hour or term
    • Employee’s signature
    • Hiring Supervisor’s signature

Do not SAVE any documents due to modifications.

additional required documents
Additional Required Documents:
  • I-9, W-4, NC-4 or NC-4EZ, Direct Deposit, Criminal Background Check
    • All required documents can be found at:
      • Human Resources - Recruitment

To open link(s) either view in slideshow mode or right click >> open hyperlink

slide9
301
  • When revisions are made the form has to be completely filled out:
    • The revision box checked
    • Stating the reason why in the working title and description of duties box
    • Rerouted for ALL signatures or only the signatures of the Originator and HR Personnel
making revisions on a 301
Making Revisions on a 301
  • Be as specific as possible when stating the reason for revision.
  • Acceptable forms of revision should include either ALL signatures OR only the signatures of the Originator and Human Resources Personnel
  • When revisions are established please notify:
    • HR – Maggy Sivansay
    • Budget – Jackie Riffle
    • Payroll – Debra Gunter

Please include the word “REVISION” in the subject line of your email when sending notifications

James Lucas

Jackie Riffle

David English