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Grant Proposal Writing For Graduate Students Clemson University. March 14, 2011 &  March 17, 2011. Agenda. Gerald Sonnenfeld , Vice President for Research – Introduction to Grant Writing for Graduates Karen Burg, Endowed Chair – Grant Writing: Transitioning from Graduate to Faculty

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slide1

Grant Proposal Writing

  • For
  • Graduate Students

Clemson University

March 14, 2011

&

 March 17, 2011

slide2

Agenda

  • Gerald Sonnenfeld, Vice President for Research – Introduction to Grant Writing for Graduates
  • Karen Burg, Endowed Chair – Grant Writing: Transitioning from Graduate to Faculty
  • Karen Pless, Training & Registration Manager – Writing a Successful Proposal
  • Kristin LaRoche, Grants Administrator – Developing a Proposal Budget
  • Tracy Arwood, Director of Research Compliance – Compliance in Proposal Development
slide3

Introduction to Grant Writing for

Graduates

- Gerald Sonnenfeld, Ph.D.

Vice President for Research

slide4

Introduction to Grant Writing

for

Graduates

  • Principles of Applying for Grants
  • The Need for a Hypothesis
graduate student grant writing seminar

Graduate Student Grant-Writing Seminar

Karen Burg, Ph.D.

Hunter Endowed Chair & Professor of Bioengineering

Interim Vice Provost for Research & Innovation

March, 2011

background
B.S., Chemical Engineering (BioChE minor)

NC State University, 1990

M.S., Bioengineering

Clemson University, 1992

Ph.D., Bioengineering (ExSt minor)

Clemson University, 1996

Postdoctorate, Tissue Engineering

Carolinas Medical Center, 1999

Background
employment and proposal writing
Employment and Proposal Writing
  • Research Assistant, Clemson University
  • Research Associate, Poly-Med, Inc.
  • Postdoc Fellow, Carolinas Medical Center
    • Equipment, conference, research, travel, small business partnership proposals
  • Faculty Member, Clemson University
    • Research, equipment, small business partnership proposals
slide8

Proposals are like logic puzzles….My job, as the principal investigator (PI), is to determine how to convince a group with diverse opinions that our proposal is valuable and exciting…..and worth funding!

KJL Burg, Graduate Student Grant-Writing Seminar

my funding attempts
Shift application emphasis with career progression (higher probability, lower return, lower management to lower probability, higher return, higher management)…My Funding Attempts

Equipment grants, travel fellowships, meeting grants

Single investigator research grants

Multi-investigator research/education programs

Multi-investigator infrastructure grants

Multi-institutional research programs

a winning proposal should
A Winning Proposal Should…
  • Contain good grammar, be spelling error free
  • Include a succinct, easily/quickly understood summary or abstract
  • Adhere to guidelines
  • Spell out objective immediately
  • Define how idea is unique
  • Contain evidence of expertise and ability
  • Serve as a road map, following a logical path

KJL Burg, Graduate Student Grant-Writing Seminar

preparing for proposal writing
Preparing for Proposal Writing
  • Check funding rates
  • Identify several mentors, including different perspectives
  • Learn from successful and unsuccessful proposals by other PIs
  • Learn from and adapt to reviewer criticism
preparing for proposal writing1
Everything is an opportunity

Cultivate contacts (invited seminar speakers, speakers at conferences, etc.)

Prepare for conference talks

Be proactive and involved

Persistence pays

Realize that luck involves clever preparation and positioning!

Preparing for Proposal Writing
identifying broader impact
Identifying Broader Impact
  • Define broader impact or….SO WHAT??
  • Determine community engagement or impact
    • How will your work affect society?
    • How will you translate your work?
  • Consider what makes sense for you
  • Focus on quality rather than quantity
  • Develop connections to research
starting points for you
Starting Points for You
  • First communicate with your advisor!
  • Look for graduate student fellowships
  • Look for conference travel grant opportunities
  • Ask your advisor if you can help with one of their proposals
the writing process
AGAIN, communicate with advisor, ASK if unclear points

Pay attention to directions and detail

Be humble, not argumentative

Regard criticism as constructive, not personal

Solicit outside review by faculty mentors, friends, spouse, relatives

The Writing Process
lessons learned
Lessons Learned
  • AGAIN, everything is an opportunity
  • Faculty members may be your future:
    • Letter of reference writers
    • Collaborators
  • Fellow graduate students may be your future:
    • Letter of reference writers
    • Collaborators
    • Funders
reference letters
Give referees your resume, specified information about opportunity, specific contact information for letter

Offer to draft a letter

Ask referees to tell you once their letter is submitted

Faculty members are busy – be politely pesky, send reminder emails

Reference Letters
sources of information
Web

Faculty mentors, advisors, and members

Fellow graduate students

Conference presentations

Professional organizations

Sources of Information
slide19

“If opportunity doesn’t knock, build a door”

(Milton Berle)

KJL Burg, Graduate Student Grant-Writing Seminar

slide20

Writing a Successful Proposal

- Karen Pless

Training & Registration

Office of Sponsored Programs

slide21

Set Goals

  • Set a Goal, Develop a Plan
    • Life Purpose
      • 25, 10, 5-year
    • Short range
      • What funds do you need to meet short range goals, and ultimately meet the long range goals
    • Ideas for research hypothesis, service project or instruction
      • Organizational tip – enter ideas on note section of your cell phone, iPhone, iPad, etc.
    • Refine hypothesis, service project or instruction goal(s)
      • Begin developing objectives to meet the goal(s)
slide22

Getting Ready…

  • Preparation for Developing Proposal Plan(s)
    • Find a mentor
      • Faculty advisor or other faculty member
    • Find local reviewers
      • Friend, family or faculty that will give honest critique
    • Make friends with your College Grant Coordinator/Administrator
      • Life-line to successful, timely submission
      • Provide budget development assistance
      • Compare your documents to university, sponsor and federal requirements
slide23

Getting Set…

  • Refine hypothesis, service project or instruction goal(s)
    • Begin developing objectives to meet the goal(s)
  • Determine qualifications to be a Principal Investigator (PI) at Clemson University – see policy at http://media.clemson.edu/research/sponsored-programs/policies/pi-policy.pdf
  • Take Office of Sponsored Programs’ PI Certification http://www.clemson.edu/research/sponsored/picertification.html
slide24

Getting Set (cont’d)…

  • Finding Funding Opportunities & Collaborators
    • InfoEd– ~40,000 federal, state, international government, and foundation & corporate funding opportunities
    • InfoEd SPIN searches – faculty, staff, students
    • InfoEd SMARTS e-alerts for Clemson employees
    • Collaborator searches – Clemson & over 500 institutions worldwide
    • Training available through Office of Sponsored Programs; upcoming dates on handout & at end of presentation
  • Foundation Center searches – foundations & corporations
    • College Development Officers point you to contact for foundation searches & proposal assistance
slide25

Go…

  • Funding Opportunity Found –Now What?
    • Contact department or College Grants Coordinator
      • Get on their schedule for assistance & submission
    • Foundation or Corporate funder?
      • Contact Office of Corporate & Foundation Relations (OCFR) through the Grants Coordinator
      • OCFR will qualify & target your needs to organization objectives, make initial contact & introduction, assist with proposal development or guidance and review
slide26

Keep Going…

    • Read thoroughly the call for proposals (RFP, RFA, RFQ, BAA, PA,…); sponsor policies & procedure; program guide; proposal submission guidelines, electronic submission guide…
      • Grants Coordinator knowledgeable about many agencies & can provide standard guidelines
    • Electronic Submission required?
      • Contact Grants Coordinator immediately to determine Clemson’s e-registration status & requirements for PI
      • For NSF or NIH, complete form at http://workgroups.clemson.edu/RES_5701_LIMITED_SUBMISSIONS/eregusernameor contact kpless@clemson.edu
slide27

Keep Going (cont’d)…

    • Institutional Limit, i.e., sponsor only accepts a limited number per institution – see http://workgroups.clemson.edu/RES_5701_LIMITED_SUBMISSIONS/ or contact kpless@clemson.edu
    • Develop a Timeline
      • Begin timeline with sponsor due date(s) and work backwards
      • Coordinate with all proposal contributors – subawardees, collaborators, Grant Coordinators
      • Allow adequate time for writing, reviewing, editing, submission
slide28

Start Writing…Basic Components

  • Letter of Intent (LOI), White Paper or Concept Paper, or Pre-proposal may be required, optional, or not needed
  • Begin writing the proposal…
  • Basic components of a proposal
    • Cover Letter (if applicable)
    • Title Page
      • Proposal title should be succinct, to the point, get reader’s attention quickly, and reflect basic purpose of project
      • If available, follow sponsor format, or use example on Sponsored Programs’ web site
slide29

Basic Components (cont’d)

  • Table of Contents (if more than 10 pages or if required)
  • Abstract/Summary (write last, include at beginning)
    • Be brief – 100-500 words depending on sponsor requirements
    • Give overview of project, including need, objectives, planned activities, expected outcomes, plans for disseminating findings
    • Avoid jargon, write for anyone in any field to understand
      • Abstracts, particularly federal, become public statements
slide30

Basic Components (cont’d)

  • Introduction
    • Not always required, good to include
    • Explain who you are, what you’ll do
    • Provide your qualifications as PI
    • Provide organizational qualifications
      • Clemson University
      • Your department
      • Clemson financial capabilities
    • Available resources – facilities, equipment, etc.
slide31

Basic Components (cont’d)

  • Statement of Problem or Needs / Significance
    • Be specific
      • Why is project needed
      • What will be the significant contribution to this field
      • What is new about this project compared to others
      • How does this project build on previous works
    • Include survey & statistical information
    • Literature review (unless required separately)
      • Describe relevant work; if research demonstrate familiarity with related research & how this project relates; training or service projects should include statistical & demographic data
slide32

Basic Components (cont’d)

  • Goals or Purpose, Objectives, Project Description
    • Project goal
      • Goal – general statements about the expected project outcomes
    • Project objectives
      • Measureable
      • Time limited
      • Realistic
      • Relevant
      • Relate to problem statement
slide33

Basic Components (cont’d)

  • Approach / Procedures / Methodology
    • Describe planned project in detail, chronologically
    • Should be derived logically from stated problem/need
    • Relate to each objective
      • Examples – experiment design, study population characteristics, data to be generated, statistical techniques to be used, services to be provided, training to be accomplished
    • Include timeline – make it reasonable
slide34

Basic Components (cont’d)

  • Personnel – PI and key personnel
    • May be required here as separate description of team
    • Include time percentage, qualifications, duties
    • PI – include background & qualifications
    • Identify relations of each to project
    • Consultants – explain need, credentials, qualifications
  • Facilities, Equipment and Resources
    • May be required here as separate description
    • Describe existing facilities, equipment and resources to be used as well as any being requested
slide35

Basic Components (cont’d)

  • Evaluation
    • Describe plan to evaluate results to determine if successful
  • Dissemination
    • When, how, where and to whom will findings / results be disseminated – project reports, journals, workshops, presentations, web sites, manual, handbook, etc.
  • Sustainability / Continuation Plan
    • Training and service projects should provide explanation of how the project will continue, how it will be sustained, after the sponsor funding is gone, i.e., fundraising, fees, other grants, university funding, etc.
slide36

Basic Components (cont’d)

  • Budget & Budget Justification
    • If forms provided by sponsor, enter budget in their format; otherwise provide detailed budget and explain why each person / item is required on this project
    • Kristin will explain how to develop a budget in more detail this afternoon
  • References / Literature Review
  • Current & pending support
    • May require here or in appendix
    • Sometimes also require list of all past funded projects, or past relevant funded projects
slide37

Basic Components (cont’d)

  • Vita or biosketch for PI, co-investigators, key personnel
    • Number pages may be limited by sponsor
    • If format provided, follow their guide
  • Appendices
    • Letters of support/endorsement (verify if sponsor accepts these)
    • Others as required by sponsor
    • Do not circumvent required page limit by including information here
    • Do not include information not requested
slide38

Issues to Consider

  • Intellectual Property (IP) concerns
    • Public disclosure includes:
      • Journal articles, presentation at public meetings, thesis or dissertation defense, poster hanging in public area, awarded research grant or contract, public use or offer to sell in the U.S.
    • Impact of public disclosure
      • Absolute bar to foreign patent rights
      • Can retain U.S. IP rights only if patent application filed within one year
slide39

Issues to Consider (cont’d)

  • Intellectual Property (IP) concerns (cont’d)
    • Third party IP issues
      • Creators may not have rights to use third party IP even for research without permission from place employed when developed
      • Creators should contact Clemson University Research Foundation (CURF) before initiating research using IP conceived or reduced to practice at another institution or company
    • Additional information and contact:
      • www.clemson.edu/research/technology/policies
      • Phone: 864-656-4237
slide40

Finishing Up

  • Provide budget & budget justification to Grants Coordinator as early as possible
    • Let it sit a day, re-read
    • Let family, friend, faculty advisor, and/or mentor read
    • Check one more time against the guidelines
    • Make changes as needed
  • Complete Clemson’s internal Proposal Processing Form (PPF)
    • Includes review and signatures by department head, Dean, Grants Coordinator, Office of Sponsored Programs
    • Ask for Grants Coordinator assistance
slide41

Why Should A Sponsor Fund Your Project

  • Research the sponsor
    • Current funding priorities
      • Is your project within their priorities?
    • Current & past funded projects
      • Has a project similar to yours been funded by this sponsor?
      • How is your project different?
slide42

Why Should A Sponsor Fund Your Project (cont’d)

  • Budget requests must:
    • Be within sponsor’s funding limits
    • Be adequate to fund your project
    • Not be “padded” with additional costs outside the scope of your project
  • Sponsors don’t fund people, they fund projects
    • What is the goal of your project that will make your community or world a better place? This is what they fund.
slide43

Three Most Important Things

  • Plan, then work your plan
  • Do your homework
    • Research your area of interest
    • Find potential sponsor and research their priorities & funded projects
  • Develop relationships
    • Mentors
    • Program Officers
    • Grants Coordinators
    • Readers
slide44

Developing a Proposal Budget

- Kristin LaRoche

Grants Administrator

Office of Sponsored Programs

slide45

Proposal Budget Characteristics

  • Represents to the sponsor the cost of running your project.
  • Budget narrative is the written description of your budgeted costs.
    • Includes both requested and cost shared line items.
    • Level of detail varies by sponsor but most request a line-item budget.
      • Each expenditure is itemized under its appropriate category.
    • Provide detailed formulas and documentation for your budgeted items.
      • Example: Include the name of the consultant you will be using; include the name of the piece of equipment you will be purchasing.
slide46

Elements of a Proposal Budget

  • Direct Costs
  • Facilities and Administration Costs
  • Cost Shared or Matching Items
slide47

Direct Costs

  • Three questions to ask yourself when determining a direct cost:
    • Is it allowable?
    • Is it allocable?
    • Is it reasonable and necessary?
  • A cost normally charged as a Facilities and Administration cost cannot be considered a direct cost.
  • Be specific – never use the word miscellaneous when describing your direct costs.
slide48

Direct Costs – Salaries and Wages

  • Calculations are based on an actual salary of project personnel.
    • Reported as a percentage of effort and not an hourly rate.
  • Fringe Benefit costs must be included if salaries and wages are budgeted.
slide49

Direct Costs – Fringe Benefits

  • Taxes and other benefits (ex. medical insurance) that the employer must pay for an employee.
  • Clemson University’s fringe benefit rates are federally negotiated and updated annually.
    • Rates are available through the Comptroller’s Office: http://www.clemson.edu/cfo/comptroller/rates/index.html
    • Ask your College Grant Coordinator for assistance.
  • A reasonable increase of 3% is permissible per budgeted year.
    • Increase takes into account the future negotiated rates.
  • At the time of the expenditure, the actual fringe rate will be charged regardless of the rate included in the budget.
slide50

Direct Costs – Travel

  • Mileage
  • Airfare
  • Ground Transportation
  • Conference Registration and Fees
  • Lodging
  • Per diem
    • Rates are available through the Office of the Chief Financial Officer: http://www.clemson.edu/cfo/procurement/travel/employeeguidelines.html
    • Ask your College Grant Coordinator for assistance.
  • Foreign travel must be approved by the Sponsored Programs Accounting and Administration (SPAA) prior to travel but not prior to budget development.
    • Should be noted in the proposal budget if anticipated.
    • SPAA will not approve foreign travel if it is not in the proposal budget.
slide51

Direct Costs – Supplies and Materials

  • An item generally less than $5,000 that is needed to carry out your project.
  • Examples:
    • Lab supplies
    • Curriculum for a meeting or workshop
    • Computers specifically for a sponsored project
      • Must be necessary to fulfill the project’s scope of work.
      • Described and justified in the proposed narrative and budget.
      • Specifically identified with the project.
      • Approved by the sponsor.
  • If the item cannot be directly linked to your project, it may be unallowable.
  • Examples of unallowable supplies and materials:
    • Office supplies and furniture
    • General use computers and printers
    • Cell phones
slide52

Direct Costs – Equipment

  • A tangible, non-expendable item with an acquisition cost of $5,000 or more.
  • Useful life of the item must be greater than one year.
  • Name the specific items of equipment in your proposal budget.
  • Equipment purchases should be completed at least 90 days in advance of the project end date.
  • Sponsored Programs Accounting and Administration approves equipment purchases.
slide53

Direct Costs – Participant Support

  • An item that directly benefits the participants of the project who are not employed by the University or paid a salary or wage by the sponsored project.
    • Includes individuals participating in a workshop, training, conference, or other activity funded by the project.
  • Examples:
    • Registration fees
    • Travel expenses
    • Supplies given to the participants
    • Per diem
slide54

Direct Costs –

Graduate Assistant Differential (GAD)

  • Included if salaries are proposed for Graduate Research Assistantships.
    • Ask your College Grant Coordinator for assistance in calculating the GAD.
  • For GAD policy questions, contact the Graduate School.
  • GAD is budgeted as “Graduate Assistant Tuition Remission” and included in the “Other” budget category on sponsor forms.
slide55

Direct Costs – Other

  • Software or data
  • Postage
  • Rentals
  • Printing costs
  • Publishing costs
  • Consultants
    • Be sure to include a letter or scope of work outlining their tasks and the exact dollar amount for their work.
    • If consultants are not specifically named but proposed, then their services must go through procurement after the sponsored project is awarded.
slide56

Direct Costs – Subawards

  • Included if another university or organization will perform a substantial amount of the work.
    • Subawardee is bound by same obligations as prime awardee.
  • Be sure to include:
    • Scope of Work
    • Budget
      • May reflect their fringe benefit rates and approved F&A rate.
    • Signature of the subawardee’s Authorized Organization Representative (AOR)
  • Subawards are issued by the Office of Sponsored Programs after the University receives the award from the sponsor.
    • Does not require a procurement certification.
slide57

Unallowable Direct Costs

  • General Office Supplies
  • Administrative or Supporting Salaries
  • Entertainment
  • Food* and Alcoholic Beverages
  • Promotional Items*
  • General Maintenance Costs
  • Local Telephone Calls and Cellular Phones
  • Lobbying
  • Any costs that are considered Facilities and Administration Costs
    • Items marked with an asterisk could be considered allowable if they are necessary for project activities such as food at a workshop or advertising for employees for a sponsored project.
  • If you ever have a question about an item, your first line of contact is your College Grant Coordinator.
slide58

Facilities and Administration

(F&A) Costs

  • Known also as indirect costs.
  • Costs that cannot be identified readily and specifically with a particular sponsored project.
  • F&A costs are determined using a federally negotiated rate.
  • Must be included on all sponsored program proposals unless there is a sponsor restriction.
slide59

Calculation of F&A Costs

  • Modified Total Direct Costs (MTDC)
    • Approved and agreed upon method of Clemson University.
    • Excludes equipment, capital expenditures, student tuition remission, rental costs of off-site facilities, scholarships, fellowships, and the portion of each subaward in excess of $25,000.
  • Total Direct Costs (TDC)
    • Applied only when the program announcement has instructed its use.
    • F&A rate is applied to all direct costs.
  • Total Federal Funds Awarded/Total Project Costs (TFFA/TPC)
    • Required by some federal agencies such as USDA.
      • Example: USDA allows 22% of total federal funds awarded to be F&A costs which leaves 78% of direct cost items federally funded.
  • Sometimes the RFP will instruct applicants to use the lesser of their negotiated rates (MTDC full rate or TFFA/TPC).
    • Budget should be calculated using the MTDC with full rate and TFFA/TPC at restricted rate to determine the lower F&A recovery.
slide60

Clemson University

Provisional F&A Rates

  • Rates are available through the Comptroller’s Office:
  • http://www.clemson.edu/cfo/comptroller/rates/index.html
  • F&A Rate Information (July 1, 2010)
    • 48.5% On-Campus Research
    • 45.0% On-Campus Instruction
    • 34.0% On-Campus Other Sponsored Activity
    • 26.0% Off-Campus (Research, Instruction, or Other Sponsored Activity)
      • Off-Campus is considered activities performed in facilities not owned by the University and to which rent is directly allocated to the project. If more than 50% of the project is performed off-campus, the off-campus rate will apply to the entire project.
slide61

Limits on F&A

  • If the Sponsor limits F&A:
    • Restriction must be stated on the RFP or policy document from the sponsor.
    • The budget will include the restricted rate rather than the full approved rate.
  • If the Sponsor does not allow F&A to be charged:
    • Restriction must be stated on the RFP or policy document from the sponsor.
    • The budget will not include F&A.
slide62

F&A Waivers

  • Clemson University Policy for Waiver of or Reduction in F&A Rate for Proposals:
  • http://media.clemson.edu/research/sponsored-programs/policies/fa-waiver.pdf
  • Goal of the University to grow research and increase the effective recovery of F&A costs.
  • No voluntary waivers or reductions of F&A costs will be approved.
slide63

Cost Share

  • A portion of the proposed budget that is not reimbursed by the sponsor.
    • Represents a binding obligation once the award is accepted.
  • Cost share shows institutional support for a specific project.
    • Should be limited to situations where it is mandatory.
  • Non-mandatory or voluntary cost share will not be authorized.
  • Every effort should be made to provide mandatory cost share from other internal resources or third-party contributions in accordance with federal cost principals.
  • The University requires the Cost Share Agreement Form to be completed and approved at the time the proposal is submitted.
    • This form is available on the Office of Sponsored Programs website: http://media.clemson.edu/research/sponsored-programs/cost-sharing.pdf
    • Authorized signatures are required for items to be contributed as cost share.
slide64

Cost Share Sources

  • University funds such as salary and fringe benefits.
  • Unrecovered F&A
    • F&A that was restricted or not allowed.
  • Third-party contributions
    • Must be documented with a signed letter of commitment outlining the resources and the specific dollar value.
    • Could be services, goods, or cash donated to the project.
slide65

Cost Share Standards

  • Must be verifiable in the University records.
  • Not used as match for any other sponsored programs.
  • Must be necessary and reasonable under federal cost principals.
  • Item is not paid by federal dollars under another award.
  • Item is included in the approved budget when requested by the sponsor.
  • Cost is incurred during the effective dates of the sponsored program.
slide66

Budget Tips to Remember

  • Budget development should not be left to the last minute.
  • Changes in your project will have an impact on your budget and changes in your budget will have an impact on your project.
  • Very important that federal cost principals and information in the RFP, as well as Clemson policies and procedures, be followed when developing your proposal budget.
  • When it doubt, ask your College Grant Coordinator or the Office of Sponsored Programs for assistance.
    • Office of Sponsored Programs Policies: http://www.clemson.edu/research/sponsored/policies.html
research compliance at clemson university guide for graduate students submitting research proposals

Research Compliance at Clemson University Guide for Graduate Students Submitting Research Proposals

Tracy S. Arwood

Director, Office of Research Compliance

& Research Integrity Officer

slide68

Office of Research Compliance

Facilitates University research, teaching and public service programs by providing oversight and coordination of research compliance areas

slide69

Regulatory areas

  • Three federally mandated compliance committees:
      • IACUC – vertebrate animals
      • IRB – human subjects
      • IBC – rDNA and hazardous materials
  • Research Misconduct Allegations
  • Responsible Conduct of Research (RCR) training program
slide70

Compliance Considerations

when Preparing a Grant Proposal

  • Read the Proposal Solicitation carefully
    • Request for Proposal (RFP)
    • Program Announcement (PA)
    • Request for Applications (RFA)
    • Broad Agency Announcement (BAA)
slide71

Addressing Compliance Issues

  • When preparing a grant application for a research project that involves the use of any of the following, applicant will need to address compliance issues.
    • Human Subjects
    • Vertebrate Animals
    • Hazardous materials, recombinant DNA, select agents/toxins
slide72

Minimum Requirements -IRB

  • Justify use of subjects
  • Detail study procedures including consent process
  • Explain how any potential risks will be minimized
  • Demonstrate potential benefits outweigh minimized risks
slide73

Minimum Requirements -IACUC

  • Justify use of animals
  • Delineate species, age, sex, and number of animals to be used
  • Describe veterinary care to be provided
  • Detail procedures to ensure that pain and distress are minimized
  • Describe use of analgesic and/or anesthetic, where appropriate
slide74

IACUC- continued

  • Address the 3 R’s
  • (alternatives to replace, reduce and refinetechniques)
  • Provide a literature search for alternatives
  • Describe method of euthanasia and justify selection
slide75

Minimum Requirements -IBC

  • Justify the use of materials used
  • Explain laboratory safety, security and biological containment
  • Delineate emergency contingency plans including containment and cleanup of spills
  • If recombinant DNA used – specify that NIH Guidelines for recombinant DNA research will be adhered
slide76

Keep in mind…

  • Some sponsors require submission and approval of human subjects, animal use and biosafety protocols before grant application is submitted
  • Others, such as NIH, allow “just-in-time” approvals
  • Sponsor’s solicitation should indicate when institutional approvals for compliance issues are needed
slide77

Other Considerations

  • Allow sufficient amount of time
  • Be familiar with Clemson’s research policies and procedures
  • Ask for help
  • Non-compliance impacts entire campus
slide78

Research Misconduct

Fabrication

Falsification

Plagiarism

in proposing, performing, or reviewing research, or

in reporting research results

slide79

Responsible Conduct of Research (RCR) training program

  • Required for NSF and NIH funded work
  • 9 core areas:  
    • Acquisition, Management, Sharing and Ownership of Data
    •   Animal Welfare
    •   Authorship/Plagiarism
    •   Collaboration
    •   Conflict of Interest
    •   Human Subject Protections
    •   Mentoring
    •   Peer Review
    •   Research Misconduct
slide80

NIH RCR Training Requirement

  • Support through NIH training, career development award, research education grant and dissertation research grant must receive training in RCR
  • Information stated in the relevant funding opportunity announcements
  • RCR training program must be described in the proposal (see template)
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Research compliance stands for nothing less than a constant striving to meet the highest ethical standards and a dedication to achieving recognition through integrity.

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Information Sources

  • Standard information for proposals & forms available at: http://www.clemson.edu/research/sponsored/proposal/
  • Clemson policies & procedures for sponsored projects available at: http://www.clemson.edu/research/sponsored/policies.html
  • Forms & templates available at: http://www.clemson.edu/research/sponsored/forms.html
  • Compliance issues available at: http://www.clemson.edu/research/compliance
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Resources Available at Clemson

  • Department and/or College Grant Coordinators
  • Training opportunities offered by OSP & department or college
  • Office of Corporate & Foundation Relations
  • Library
    • RefWorks bibliography manager
  • Clemson Computing & Information Technology (CCIT)
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Other Resources

  • Lerner Associates, S. Joseph Levine
    • Writing and Presenting Your Thesis or Dissertation
      • http://www.learnerassociates.net/dissthes/
    • Guide for Writing a Funding Proposal
      • http://www.learnerassociates.net/proposal/
  • Catalog of Federal Domestic Assistance
    • https://www.cfda.gov
  • Foundation Center’s Proposal Writing Short Course
    • http://foundationcenter.org/getstarted/tutoriasl/shortcourse/index.html