SAP Navigation EIN 4334 Production Planning & Control Spring, 2011

1. SAPNavigationEIN 4334 Production Planning & ControlSpring, 2011

2. ERP and SAP: Enterprise Systems Current state SAP (Systems, Applications, & Products in Data Processing) 􀂄 No. 1 Market Share in Enterprise Applications (ERP, CRM, SCM, PLM, SRM)

3. SAP Company SAP AG Founded in Walldorf, Germany in 1972 World’s Largest Business Software Company World’s Third-largest Independent Software Provider Over 50,000 employees in more then 50 countries More than 95,000 customers in more than 120 countries Over 100,000 installations Over 12 million users

4. SAP Business Suite SAP NetWeaver SAP PLM SAP ECC SAP SRM SAP CRM SAP SCM

5. SAP ERP Module Structures

6. Enterprise Systems Architecture

7. ERP & SAP (Solutions) Solutions for large companies - SAP ERP - SAP CRM - SAP PLM - SAP SCM - SAP SRM - SAP Analytics - SAP Manufacturing - SAP Service - SAP Mobile Solutions - SAP xApps Small & Medium Size Solutions - SAP Business One - SAP Business by Design - AP Business All-in-One Platforms - SAP NetWeaver technology platform

8. ERP & SAP (Process View) Procurement (buy) Fulfillment (sell) Production ( (make) Inventory and warehouse management (store) Material planning (plan) Asset management (maintain) Customer service (service) Product life cycle management (design) Human capital management (people) Financial accounting (track) Management accounting (track)

9. ERP & SAP (Industry Solutions) Aerospace & Defense Automotive Banking Chemicals Consumer Products Defense & Security Engineering, Const. Healthcare High Tech Higher Education Industrial Machinery Insurance Life Sciences Logistics Service Prod. Media Mill Products Mining Oil & Gas Pharmaceuticals Postal Services Professional Services Public Sector Railways Retail Telecommunications Utilities Wholesale Distribution

10. Before ERP systems …

11. Building an integrated organisation

12. Financial Sales & Accounting Distribution Materials Mgmt. Fixed Assets Production Mgmt. Planning Quality Project Mgmt. System Plant Maintenance Human Industry Resources Solutions Controlling R/3 Integrated Solution Client / Server Open Systems Workflow SAP Module View

14. Purchase Order Procurement Process Purchase Requisition Convert Production Proposal Goods Receipt Production Process Schedule and Release Run MPS w/MRP Invoice Receipt Goods Issue Sales Order Process Check Availability Payment to Vendor Sales Order Entry Completion Confirmation Quality Inspection Pick Materials Goods Receipt Process Integration Order Settlement Receipt of Payment Post Goods Issue Invoice Customer

15. Packing Customer Order Picking Sales Process for Trading Goods Accounts Receivable Billing Goods Issue

16. Availability Check Goods Issue Customer Order Sales Process Finished Goods Partial Payment Billing Final Payment

17. Scheduling Agreement Purchase Requisition Vendor Demand Accounts Payable Purchase Order Goods Receipt & Inventory Mgmt. Invoice Verification Outline Agreement Procurement Process

19. Shop Floor Goods Issue Order Settlement Goods Receipt Production Order Process Production Process

20. Distribution Center Supplier Manufacturer Customer Materials, Data, Cash Flow Information / Cash Products Cycle Time Delivery Time

21. Client • Highest hierarchical level in an SAP system • A complete database containing all the tables necessary for creating a fully integrated system • Master records are created per client • A whole business entity.

22. A COMPANY CODE IS... A BALANCED SET OF BOOKS

23. Company Code • A required structure • A legally independent entity • The smallest organizational unit for which accounting can be carried out • The level where business transactions are processed • The level where accounts are managed • The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created

26. In SAP master data describes objects (items) of a business like accounts, materials, services, vendors, customers, and info records. The information in a master data record usually remains unchanged over an extended period of time. Master Data

27. Business rules and supportive information are stored in master data records. Each master data record is unique in name or number. Internal or external number ranges are possible. Master Data

28. Address screen Account control Control Customer Tax information Tax juris. code Reference information Person subject to withholding tax Payment transactions Vendor Master

29. Marketing Address Control Data Customer Name Tsearch Terms Street Address PO Box Address Contact Person - Managing Director - Administration - Purchasing Customer Master

30. Material master data can be related to all organizational levels. General information of a material (description, number, base unit of measure) however has to be related to the highest level of organization - the client . Material Master

31. The material type is used to categorize materials. Example: raw materials, finished goods, trading goods, etc. The material type defines the material attributes, e.g., valuation, procurement, price control Material Type

32. ROH - raw materials, purchased externally only, no sales view • HAWA - trading goods, always purchased externally, are sold without any change to the material, no manufacturing views exist • FERT- finished goods are produced internally no purchasing view exists Material Type - Examples

33. SAP Access Navigation

34. The latest SAP GUI release posted on SAP @CSU, Chico web server http://worker.cob.csuchico.edu User = sap; Password = sapgui4me. This GUI works on Windows 7 systems, as well as Vista and Windows XP. SAP Access through SAPGUI SAPGUI Download

35. SAPGUI Download Instruction

36. SAPGUI Setup

37. SAP Navigation, & G/L Exercises Client: 105 Userid: ides-231 to ides-246 Initial password: 123456 Production Planning Exercises Client: 765 Userid: bpi-031 to bpi-046 Initial password: 123456 SAP IDES Client, Userid, Password

38. Anotherway to access SAP IDES, and BPI by a web portal link: • Access IDES: • http://torino.cob.csuchico.edu:8023/sap/bc/gui/sap/its/webgui?sap-client=105 • Access BPI • http://torino.cob.csuchico.edu:8023/sap/bc/gui/sap/its/webgui?sap-client=765 Access SAP through web

39. Logging On and Off • Screen Features • Working with Sessions • Entering Data • On-line Help and System Messages • Setting User Defaults Standard Features of Navigation

40. Logon Screen

41. Enter the name of the SAP user. Users of SAP system are client-specific, which means that having a user identification on one client will only allow access to that particular client. User

42. Letters • Numbers • Easy to remember • 3-8 Characters long • No 3 Characters can be the same • Do not start with a ? or an ! • Do not use previous 5 passwords Password Rules

43. SAP supports multi-national character sets and languages on the same system, at the same time. • Default languages are English Language

44. Easy Access Outline Structure

45. Enter icon Command field Save icon Back button Exit button Cancel button Print button Find/Expand icons Scroll icons Create a new session Create a desktop shortcut Help icon Application Tool-bar

46. Title Bar Menu Bar Application Toolbar Entry Fields Screen Features Status Bar

47. Using menus • Using transaction codes • System > Status • Using /n (end current transaction) • Using /I (end the current session) • Using /o (create a new session) • Working with multiple sessions SAP Easy Access Menu

48. An SAP session is a window in which the user may perform a particular task. • A User may have up to six sessions open at one time. Sessions

49. SystemMessages • E - Error an invalid entry has been made. The cursor moves to the field where the error has occurred. • W -Warning, indicates a possible error. The user can continue without changing.

50. System Messages • I - Information • A- Abnormal End, indicating serious system error. Contact system personnel.