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Perkins 101

OREGON. Perkins 101. library. Perkins. The Perkins Act –. http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf. Your OMB Circulars. http://www.whitehouse.gov/OMB/circulars. Education Department General Administrative Rules - EDGAR.

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Perkins 101

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  1. OREGON Perkins 101 library

  2. Perkins The Perkins Act – http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf Your OMB Circulars http://www.whitehouse.gov/OMB/circulars Education Department General Administrative Rules - EDGAR http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html OMB – Office of Management and Budget EDGAR – Education Department General Administrative Regulations

  3. STATES • Perkins – The Whole Act (On-line or you can order a paper copy from ACTE – Go to http://www.acteonline.org ; select Shop ACTE, go to ACTE Store, scroll down and select ACTE Publications, scroll down to the Perkins Act of 2006) ACTE – Association for Career and Technical Education

  4. Statescontinued • OMB Circular A133 – Single Audit Act • Read the entire “Cross Cutting Section” (Compliance Requirements, Section 3) • The Career and Technical Education Compliance Supplement, 4-48.048-1 • A133 §__.220 - Procurement and Suspension and Debarment

  5. Statescontinued • Per the current OMB Circular A133 Audit Guide and the CTE Compliance Supplement • (http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2011 ) • - CFDA 84.048, III. Compliance Requirements, N. Special Tests and Provisions 3.b. - ((Perkins Sec. 113(b)(4)(C)(v)) • “Perkins recipients must make their Performance Measure results available to the public…” as recipients begin to fail Performance Measures this requirement has become the NEWEST easy “audit finding” …. CFDA – Catalog of Federal Domestic Assistance

  6. Statescontinued • Education Department General Administrative Regulations (EDGAR 34CFR 74,75,76,77,79,80,81,82,84,85,86,97, 98 and 99)… Specifically – CFR – Code of Federal Regulations

  7. Statescontinued PART 76 STATE GRANTS • 34 CFR 76.533 – Acquisition of real property • 34 CFR 76.563 & 564 – Restricted indirect cost rate; maximum 8% • 34 CFR 76.703 - When may a state begin to obligate funds; state plan? • 34 CFR 76.707 – When is an obligation made? • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – Substantial approval?

  8. Statescontinued PART 80 UNIFORM ADMINISTRATION - GRANTS • 34 CFR 80.3 - Definitions • 34 CFR 80.12 – High-risk recipients • 34 CFR 80.21(i) – Allows recipients to keep $100 interest (cash management) • 34 CFR 80.22 – Allowable cost reference table • K-12, local governments, etc. OMB Circular A87 • Higher education, community colleges OMB Circular A21 • 34 CFR 80.23(b) – 90 day window to eliminate (liquidate) prior period obligations • 34 CFR 80.25(g) – Program income • 34 CFR 80.26(b) – Audit threshold, Single Audit Act, $500k

  9. Statescontinued PART 80 UNIFORM ADMINISTRATION - GRANTS • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc. • 34CFR.20(a)(3) – Personal property under $5k; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement) • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions • 34CFR80.37 Cash management • 34CFR80.40 Program monitoring • 34CFR80.42(b) Records retention – 3 years; I recommend 5 years AG – Auditor General

  10. Statescontinued PART 80 UNIFORM ADMINISTRATION – GRANTS PART 81 – GENERAL ED PROVISIONS ACT - GEPA • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights • 34CFR81.33 Mitigating circumstances appeal to OVAE • __________________________________________________ • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS • Secondary OMB Circular A87 – Cost Principles • Postsecondary OMB Circular A21 – Approved Cost • Non-Profit (some Charter Schools) OMB Circular A122 – Cost Principles • In particular – Attachment B in A87 & A122; Selected Items of Cost

  11. Statescontinued PERKINS • Section 2 – Purpose • Section 3 – Definitions • Section 3(1) – Definition of administration • Section 3(3)(b) – Area CTE schools must have at least 5 programs • Section 3(5)(A)(iii) – Paying for remedial education not allowed • Section 3(29) – Special populations • “Other” gone • No more “academically” disadvantaged CTE – Career and Technical Education

  12. Statescontinued PERKINS • Section 112 – Your set-asides • Section 112(a)(3) – 5% administration limit (max) • Statewide leadership – 10% (max) • Corrections – 1% • Non-Traditional - $60-$150K • Formula – 85% (min) • Section 112(b) – Dollar-for-dollar match • Section 112(c) – The ‘Reserve’; up to 10% of formula funds (Section 112(a)(1) • Section 113 – Accountability. Beginning to cost recipients money in some states… • Section 122 – State Plan requirements (? Perkins V) • Amendments (substantial change) • Section 123 – Improvement plans

  13. States continued PERKINS • Section 124 – State Leadership ~ FLEXIBLE • Section 124(b) Required Uses • Assessment • Improve CTE • Training • Academic Skills • Collaboration • Professional development • Technical assistance • Section 124(c) – Permissive uses • Tech Prep activities • CTSOs (Career and Technical Student Organizations) • Data systems • Section 124(d) – Cannot be used for administrative costs

  14. States continued PERKINS • Section 124(c)(6) – Support for “Career and Technical Student Organizations” (CTSOs) You need to go back to the last published Perkins regulations (Perkins 2) – 34(CFR)403.71(c)

  15. Statescontinued PERKINS • Section 131 – Secondary distribution of funds • Section 131(c) - Minimum allocations; Waivers ($15K) • Sufficient size and scope • Section 131(f)(1)(c) • Section 134(b)(6) – local application • Section 131(d) – No elementary • Section 132 – Postsecondary distribution of funds • Section 132(c) - Minimum allocation $50K • Consortium required – no postsecondary waiver • Section 134 – Local plans (applications)

  16. Statescontinued PERKINS • Section 133 – Specials rules that allow a state flexibility when the amount allocated for either the secondary or postsecondary recipients as a group is 15% or less… • Section 135 – Local uses of funds • Required uses – may be met with non-federal funds • Permissive uses – a favorite • Parent involvement • CTSOs • Teacher prep • New program development • Etc. • Section 135(d) – 5% cap on administration • Indirect costs are considered administrative costs

  17. Statescontinued PERKINS • Section 311(a) - Supplement not supplant • Section 311(b) – Maintenance of Effort (MOE) • Section 311(c) – One time 5% waiver guidance • Section 323 – State-funded administration MOE SUPPLANTING DEFENSE • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant . • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’

  18. Statescontinued • Tech Prep – Not Funded • Some states are closing out their Tech Prep programs , running on old (carryover) monies under the 27 month Tydings Amendment period • If you are doing so – you need to expend these funds under the provisions of – • Sections 201 through 206 of Perkins • Section 202 - Consolidation

  19. Statescontinued YOUR OWN STATE’S LAWS ON • Procurement – 34CFR80.36(b) defers procurement rules to each individual state’s procurement rules • Inventory – The same is true for inventory requirements for most K-12 schools in your state, because most states usually set their K-12 inventory requirements for equipment or other types of personal property at less than $5K. The state’s guidelines are often more restrictive – and, unless otherwise stated, you will need to follow the more restrictive guidelines – whether state or federal

  20. Statescontinued YOUR OWN STATE’S LAWS ON • Audit guides - Those most commonly used by your own state’s Auditor General or Inspector Generals to do fiscal audits of your state’s K-12 schools and community colleges. Please look specifically at those questions dealing with - • Procurement • Inventory controls • Codified state procurement codes that apply to your type of institution • Codified fiscal procedures that apply to your state’s K-12 schools and community colleges. • Your state’s educational laws and code.

  21. recipients Local PART 76 STATE GRANTS • 34 CFR 76.707 – When is an obligation made? • 34 CFR 76.708 - When may a recipient begin to obligate funds (spend $) – substantial approval? PART 80 UNIFORM ADMINISTRATION - GRANTS • 34 CFR 80.3 - Definitions • 34 CFR 80.21(i) – Allows recipients to keep $100 interest • 34 CFR 80.22 – Allowable cost reference table • K-12, local governments, etc. OMB Circular A87 • Higher education, community colleges OMB Circular A21

  22. recipients Local PART 80 UNIFORM ADMINISTRATION - GRANTS • 34 CFR 80.23(b) – 90-day window to eliminate (liquidate) prior period obligations • 34 CFR.32 Equipment definition, uses, inventory, disposition, etc. • 34CFR.20(a)(3) – Personal property under $5K; adequate safeguarding of property (Arizona’s AG refers to it as financial administration’s “stewardship” requirement • 34CFR80.36(b) Procurement – this section defers this decision to state procurement rules with some exceptions

  23. recipients Local PART 80 UNIFORM ADMINISTRATION - GRANTS • 34CFR80.37 Cash management • 34CFR80.40 Program monitoring • 34CFR80.42(b) Records retention – 3 years; I recommend 5 PART 80 UNIFORM ADMINISTRATION – GRANTS • 34CFR80.43(b) Enforcement – withholding funds, dictate remedies, recipient appeal rights

  24. recipients Local • OFFICE OF MANAGEMENT AND BUDGET (OMB) CIRCULARS • Secondary OMB Circular A87 – Approved Cost • Postsecondary OMB Circular A21 – Approved Cost In particular – Attachment B in both documents; Selected Items of Cost

  25. recipients Local PERKINS • Section 2 – Purpose • Section 3 – Definitions • Section 3(1) – Definition of administration • Section 3(3)(b) – Area CTE schools must have at least 5 programs • Section 3(5)(A)(iii) – Paying for remedial education not allowed • Section 3(29) – Special populations • “Other” gone • No more “academically” disadvantaged

  26. recipients Local PERKINS • Section 113 – Accountability. • Beginning to cost recipients money as more and more recipient programs fail to produce their negotiated outcomes • Section 123 – Improvement plans • Section 131 – Secondary distribution of funds • Section 131(c) - Minimum allocations; Waivers ($15K) • Section 132 – Postsecondary distribution of funds • Section 132(c) - Minimum allocation $50K • Section 134 – Local plans (applications)

  27. recipients Local PERKINS • Section 135 – Local uses of funds • Required uses – may be met with non-federal funds • Permissive uses – a favorite • Parent involvement • CTSOs; (Perkins 2) – 34(CFR)403.71(c) • Teacher prep • New program development • Etc. • Section 135(d) – 5% cap on administration • Indirect costs are considered an administrative costs

  28. recipients Local SUPPLANTING DEFENSE • OMB A133 Compliance Supplement 4-84.000, III Compliance Requirements > III.G .2.2 - Level of Effort – Supplement Not Supplant .. • May be rebuttable if you , ‘would not have provided the service in the absence of federal funds…’ TECH PREP CONSORTIUM - Close Out • If your state is closing out Tech Prep this year (using carryover), rather than rolling these monies into the Basic Grant, you are still subject to – • Sections 201 through 206 • Section 202 Consolidation with Perkins formula funds

  29. recipients Local YOUR DISTRICT’S OR COLLEGE’S GUIDANCE FOR - • Procurement of supplies, equipment, services or people • Inventory requirements and procedures • (Both should logically reflect your own state’s guidance on both)

  30. On-line guidance • Federal Program Offices – http://www.ed.gov • Perkins Act – http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:s250enr.txt.pdf • OMB Circulars – http://www.whitehouse.gov/OMB/circulars • EDGAR – http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html Make sure you have the most current document…

  31. On-line guidance - Continued • Your state’s educational statutes • Your state’s Auditor or Inspector General’s website(s) • OIG Web pages – http://www.ed.gov/about/offices/list/oig/areports.html & • http://www.ed.gov/about/offices/list/oig/whatsnew.html • “The Green Book” - Cost Allocation Guide for State and Local Governments – http://www2.ed.gov/about/offices/list/ocfo/fipao/guideigcwebsite.pdf Make sure you have the most current document…

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