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Inbox Overload

Inbox Overload. Becoming an inbox ninja. Typical (yawn) ways to manage. Via People. Via Projects. Via Departments. Make email work for you No extra frills Keep it basic. Get a system. Don’t live in your inbox It’s just a conduit Mobile devices . Advanced Common Sense.

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Inbox Overload

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  1. Inbox Overload Becoming an inbox ninja

  2. Typical (yawn) ways to manage

  3. Via People

  4. Via Projects

  5. Via Departments

  6. Make email work for you • No extra frills • Keep it basic Get a system

  7. Don’t live in your inbox • It’s just a conduit • Mobile devices  Advanced Common Sense

  8. How many have unread emails?

  9. Zero Inbox

  10. One place for everything • Process to zero • Convert to actions ZIB

  11. What is ‘Processing’? More than checking Less than responding Every email doesn’t need a response! ZIB

  12. Check email on a schedule. • Get rid of it? • Does some else need it? • Can someone do it better? • Do I only need to respond? • Do I need to wait Only take a few moments Archive ZIB - Processing

  13. Pros Cons Pretty minimalist Hard to stick with Feeling of no structure Less than 3 folders • Fast • Simple • Very low setup time • Very low maintenance ZIB-ing

  14. Uber Management For control freaks

  15. Folders, Folders, Folders • Departments, Projects, People Uber Management

  16. Pros Cons High Setup time High Maintenance Easy to get lost High thought • Total control • Find faster than search • Organized Uber Management

  17. Trusted Trio In, Out, Move on

  18. Variation on ZIB • Always TRY to empty inbox. • Email into 1 of 3ish folders. • Rely on search feature Trusted Trio

  19. Pros Cons To minimalist ? Feeling of no structure • Low setup • Low maintenance • Low thought Trusted Trio

  20. My Processing Habit

  21. Do email sorting less.

  22. Cheat.

  23. No Fiddling.

  24. Use Flags & Reminders

  25. Use Tasks

  26. Use Categories

  27. Plenty of great resources out there. • We will look at a few: • “Organize web content” • “Organize your content” Productivty: How can the web help ?

  28. How to Organize the Web

  29. There has to be a better way !

  30. How to Organize YOUR content

  31. Storing files in the “Cloud

  32. Storing Notes on the Cloud

  33. Storing Notes on the Cloud

  34. What do you use ?

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