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The Art of PowerPoint Scott Coffel Hanson Center Director

Six Steps to Effective Presentations. . . How Do I Plan a Presentation?. Think about audience. Define your purpose. Outline your main points and support.. . Define Your Audience. Who they are, What they know, What you want them to know, What you want them to do with the information..

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The Art of PowerPoint Scott Coffel Hanson Center Director

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    2. Six Steps to Effective Presentations

    3. How Do I Plan a Presentation? Think about audience. Define your purpose. Outline your main points and support.

    4. Define Your Audience Who they are, What they know, What you want them to know, What you want them to do with the information.

    5. Define the Purpose of Your Technical Presentations Organize knowledge for the benefit of others. Motivate audiences to ask questions. Build your credibility as a subject-matter expert.

    6. Outline Your Main Points and Support Outline your main points and support -so that you can create a useful message. Practice- so that the audience understands, remembers, and uses your information.

    7. Visually Support Your Purpose Help your audience ask you questions based upon your outline. Help your audience see- numerical values, logical relationships, actions, or visual and spatial characteristics because they support your main points.

    8. Six Steps to Effective Presentations

    9. Organize Introduce ideas that the audience should care about. Create a road map to the development of that idea. Clarify/support what they should remember. Conclude with a take away message.

    10. PowerPoint: Advantages and Disadvantages PowerPoint can emphasize and clarify. Poorly chosen information obscures your emphasis. Too much detail obscures your point (see following slide).

    11. Improving Sensor Design

    12. Six Steps to Effective Presentations

    13. Test Your Graphics Does the graphic have a purpose? Did you create an honest graphic? Give accurate information. Properly cite it.

    14. Test Your Graphics Do not misrepresent— Use a proper scale. Axes in graphs begin at zero. Don’t hide a data point in a table that would be obvious in a graph. Don’t manipulate photographic details. Don’t use color and shading to misrepresent an item’s importance.

    15. Bar Graph Example

    16. Six Steps to Effective Presentations

    17. Practice Practice in front of a a live audience. Did they understand your main points and support—could they outline the speech? Practice emphasis—articulate important words, slow down for difficult information —do you speak loudly enough? Maintain eye contact, stand up straight. Make clear transitions so that people see the big picture.

    18. Design Effectively Show numerical values with- Effective tables. Effective bar graphs. Effective line graphs. Effective pie charts.

    19. Design Effectively (2) Show numerical values with significant numbers. Emphasize the interpretation and not the numbers. Avoid clutter! Avoid too much information! Clearly indicate the units of measure. Make proportions fair, start graphs at zero. Remember your purpose—show a comparison, not the details few will remember.

    20. Design Effectively (3) Photographs— Must be accurate (do not doctor photographs). Must help audiences understand perspective. Must use a common object to give a sense of scale. If necessary, label important features.

    21. Design Effectively (4) Line drawings help you focus better than photographs—you can highlight detail, remove clutter, and get the right angle. Use color wisely: dark background, bright foreground—or vice versa. Always use as few words as possible.

    22. Six Steps to Effective Presentations

    23. The Keys to Credibility

    24. The Keys to Credibility (2)

    25. Integrate Your Slides

    26. Integrate Your Slides (2)

    27. Six Steps to Effective Presentations

    28. Handling Questions Anticipate what audiences may ask. Repeat questions for the benefit of others. Answer directly, then explain any reservations. Respond to a variety of people.

    29. Handling Questions (2) If you don’t know the answer, admit it. Give positive, pro-active answers even if the question sounds hostile. End at an appropriate time. Thank the audience.

    30. Citing Appropriately Any time you use someone else's design, graphics, illustration, or photograph, you must cite that material. Cite the source next to the caption that describes the graphic. Check out the Hanson Center web site (www.engineering.uiowa.edu/~ctc/) for information on correctly citing material.

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