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Automation of Disaster Management Plan ( T.A.M.E.D ). 20 th December 2013 , Mysore, Karnataka. Contents…. Introduction to T.A.M.E.D. Field level surveys Advantage T.A.M.E.D. What’s Ahead…. Introduction.

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automation of disaster management plan t a m e d

Automation of Disaster Management Plan (T.A.M.E.D )

20th December 2013,

Mysore, Karnataka

contents
Contents….
  • Introduction to T.A.M.E.D.
  • Field level surveys
  • Advantage T.A.M.E.D.
  • What’s Ahead…..
introduction
Introduction
  • Access to most up-to-date information through reliable communication channels in real-time is highly essential for effective disaster management
  • Lack of information and communication can cause huge loss of life ,property and economy
  • Inadequate Disaster Mismanagement is a serious impediment to the in the path of progress
introduction1
Introduction
  • Disaster management in India is mostly paper-based.
  • Limited Access to real-time, authentic, quantifiable information leads to communication gaps or even miscommunication.
  • Complex analysis using multiple sources and layers of data is effort, time and resource intensive
  • It is also difficult to connect Standard Operating Procedures (SOPs) with the ground reality unless real-time, up-to-date information is readily available in machine readable format.
t a m e d
T.A.M.E.D
  • Technology Automation for Management of Emergencies & Disasters
  • State-of-the-art disaster management technology to collect, store, analyze, communicate, co-ordinate and present; authentic field information geo-stamped with GPS location & time using IT
  • The objective of the deployment is to have a efficient and effective disaster management system
necessity for a ddmp
Necessity for a DDMP
  • DDMP has
    • To ascertain the status of existing resources and facilities available
    • Assess their adequacies and short falls if any in providing a multi disaster response.
    • Suggest institutional strengthening, technology support, up gradation of information system and data management for improving the quality of administrative responses to disaster at the district level
    • To evolve as an effective managerial tool.
objectives of ddmp
Objectives of DDMP
  • A formal planning for managing disaster
  • Preplanning of proper sequence of response actions
  • Have a defined response structure , allocation of responsibilities to the participating agencies
  • Effective management of resources
  • Developing codes and standard operating procedures for smooth coordination between various departments and relief agencies involved.
  • To remove arbitrary response to a disaster
disaster management cycle
Disaster management cycle
  • Pre-disaster
    • Mitigation - steps to minimize the extent of damage using past data
    • Prevention – steps to prevent damage
    • Preparedness/readiness – preparation to handle disaster
  • Post Disaster
    • Response – Handling & withstanding disasters minimizing damage/loss (During/Post-disaster)
    • Recovery – recovery and reconstruction (Post-disaster)
disaster management cycle1
Disaster Management Cycle

Pre Disaster

Post Disaster

Mitigation

Recovery

Prevention

Response

Disaster

Readiness

a scientific disaster response and recovery involves
A Scientific Disaster response and recovery involves :
  • Relief and rescue
  • Medical aid, food, shelter, basic civic amenities
  • Rehabilitation
  • Reconstruction
  • Analysis of disasters and documentation for future prevention and mitigation
key components of disaster management
Key Components of Disaster Management
  • Information Assimilation
    • Resources
    • Resource Personnel
  • Communication
    • Technology Mediums
    • Alerts
  • Strategizing based on disaster type
    • Mitigation plan
    • Response
    • Recovery & Rehabilitation plan
    • HRVA Analysis
  • Co-ordination
    • SOPs
    • Roles & Responsibilities
    • Checklists
  • Monitoring & Continuous Updation
    • Periodic data updation
    • Progress Tracking
    • Triggering alarms
  • Reporting & Documentation
    • Daily, weekly, monthly status
    • Reviews
    • DDMP Creation & publication
tamed stages
TAMED Stages
  • DDMP
  • Response during Disaster
  • Recovery and reconstruction
data collection sources
Data collection sources

Handheld devices/ mobile phones to collect information

Web based application to collect information

Unique numbers, validation, data reterival

technology communication
Technology Communication

Backend Server

Server

GIS Database

Internet

Digitizing raw data,

Analysis, report generation, GIS Map generation, SMS, emails etc

3G/GPRS

(Wireless Internet)

Data Collection, GPS location, Photos, Comments, Feedback

Front end MFD

strategy
Strategy
  • Mapping the physical location each resource and resource personal to a Village/ ward
  • Geo positioning all resources
  • Capturing experiences and lessons learnt
  • Building database
  • Documentation and action taken reports
  • What if scenarios
  • Action plan and checklist
  • Faster communication
information assimilation resource
Information Assimilation - Resource
  • Resource
    • Physical
      • Schools, community halls, food, medication etc
      • Collection The following information on all physical Resources
          • Resource type and property
            • Name, Function …
          • Resource Location
            • Area, lat-long..
          • Capacity
            • Number, volume…
          • Accessibility
            • Route maps
    • Informational
      • Example : census data, HRVA/C, Topography, rainfall density
      • Map the informational resource as a geo-information layer tied to
information assimilation resource personnel
Information Assimilation – Resource Personnel
  • Types
    • Government
    • Public representatives
    • NGOs/Volunteers
    • NCC/NSS/Scouts
    • Army/Navy/Air
    • Media
    • Local Bodies
  • Information to be gathered
    • Name
    • Designation
    • Function
    • Specialization
    • Contact : location/address, phone – landline/mobile, official/residence
    • Availability : working time, shifts, leaves
    • Experience in handling disaster
physical resource types
Physical Resource Types
  • Hospital Information
    • Names of Govt hospitals & private hospitals in district
    • List of nursing homes
    • Children hospitals
    • Primary Health Care
    • List of ambulances
    • Drug Supplies/ Chemists
  • Food & Supplies
    • Water, Milk, food sources
  • Shelter
    • Schools/ colleges
    • Community halls
    • Marriage halls
    • Temples/mosques/churches etc.
    • Warehouses
physical resource types1
Physical Resource Types
  • Transport & Vehicles
    • List of JCB Vehicles
    • List of Tractors
    • List of Maxi cab vehicles/ buses/ trucks/ car
    • List of Tipper
    • List of Petrol Bunks
    • Helicopters/Helipads & their co-ordinates
    • Police vans, jeeps
    • Ambulances
    • Fire service vehicles
information resources
Information Resources
  • Census Data, population distribution
  • Topology
  • List of villages affected by disasters on periodic basis
  • Taluk-village info
  • Rainfall
  • Agriculture area & labor data
  • Water Level information – historic data
  • Data mining & analysis
  • Forest cover
  • Routes
mapping field data
Mapping Field Data
  • A geo-information map is auto-generated mapping digitized geo-information database and GPS locations and field information/feedback.
  • The data can be pinned to the map of the district which can be zoomed in/out to access various levels of details
  • Multiple data types are presented as layers with coloring schemes to visually interpret or analyze combinations of data.
  • Upon clicking the pinned location, the field data such statistics, information, photo, signature, time etc can be accessed.
what if analysis
What-if Analysis
  • What-if analysis is used to automatically generate the list of actions and available resources depending on the disaster type
  • The backend infrastructure automatically associates the resources with the disaster type
  • For example, in the event of a flood, the resources that may be of immediate need are
    • Transportation – to a safer location
    • Shelter homes – for safety of the people & livestock
    • Food, water and basic amenities
    • Healthcare and medicines for prevention/cure of diseases & to curb the spread of epidemic
    • Electricity for restoration of essential services , communication
what if analysis1
What-if Analysis

Transportation

Shelter

Healthcare & medicines

Disaster (Flood)

Fodder

Food & water

Electricity

stages of disaster management using tamed
Stages of Disaster management using TAMED
  • Pre-disaster Management
  • Response during disasters
  • Post-disaster management
pre disaster using tamed
Pre-Disaster Using TAMED

Raw Data

Census

Resources and resource personal

Rescue routes,

strategies

Field Survey

GPS Tagging, Photos, Comments, Additional Information, Feedback/corrections

Digitized

GIS Maps

GIS Database

Roles and Responsibilities

Checklists for verification (preparedness)

disaster response using tamed
Disaster Response Using TAMED

ALERTS

Control Room

Roles & Responsibilities

GIS Database

Action Plan, Checklist, Communication and relief info

  • Field Information
  • Affected areas
  • Relief/rescue Status
  • Feedback
  • Additional Help
  • Record of events/
  • Documentation (Photos/ Videos geo stamped)

Maps

post disaster using tamed
Post-Disaster using TAMED
  • Post disaster activities involve
    • Post-disaster Data Collection, Recovery and reconstruction
    • Damage assessment
    • Data analysis for future disaster mitigation and prevention with feedback assimilation
    • Record generation and data archival for future reference
post disaster data collection recovery and reconstruction
Post-disaster Data Collection, Recovery and Reconstruction
  • One more survey is performed to collect actual information on
    • the extent of damage
    • cause of disaster
    • estimation of cost for re-construction
    • compensation
    • Employment needs
  • Forms are filled collecting the above information with proofs such as
    • Mahazar/Testimony
    • Photo/video/audio
    • Signature and note
    • The data is again geo-stamped with GPS location and time.
  • Once the estimate is approved, the reconstruction and compensation are continuously monitored using
    • REMS – Remote Eye Monitoring System, which can monitor day-today status on the activities on webpage.
data analysis for future mitigation
Data Analysis for future Mitigation
  • TAMED would generate detailed reports and present the same with various views specific to
    • Administration
    • Departments
    • Activity
    • Status
  • The quantifiable data/reports would also contain statistical information such as
    • Worst affected areas
    • No of people/livestock affected, deaths
  • Facilitate mitigation planning for future
    • Analysis reports for mitigation of future disasters
    • Lessons learnt
    • Feedback assimilation
post disaster using tamed1
Post-Disaster using TAMED

Control Room

Feedback Assimilation

Future Mitigation Plan

Analysis Reports

Recovery

Department-wise, Activity-wise,

Date-time-wise

Administration-wise

  • Compensation,
  • Restoration
  • Re-construction,
  • Employment

Cause of Disaster,

Worst affected areas,

Statistics

Prevention Strategy based on feedback, analysis

GIS Database

advantage tamed
Advantage TAMED
  • Accurate, Authentic, tamper-proof data through GPS location, time
  • Field level information transfer wirelessly, feedback mechanism to provide updated, relevant data/strategies to field
  • Readiness based on comprehensive, accurate, up-to-date information eliminating misinformation & lack of resources
advantage tamed1
Advantage TAMED
  • Action plan Checklist, roles auto-generation based on real-time field data – ground reality taken into account
  • Improved communication & co-ordination among departments
  • Field friendly Hand-held devices, with high battery life & data processing to handle complex field operations
  • Documentation
advantage tamed2
Advantage TAMED
  • Real-time event capture including photo, voice, hand-written notes, forms, status
  • Auto-generation of analysis reports, statistics saving manual labour, human errors, paper trails
  • Auto-generation of reconstruction, restoration, compensation
  • Database Archive for future disaster mitigation, accountability, traceability
proposed ddmp
Proposed DDMP
  • Basic Information (As per current DDMP)
  • Duties and Responsibilities (*enhanced)
  • Disaster Types (Minor enhancements)
  • HRVA (Enhanced)
  • Telephone Directory of Resource Personnel (NEW)
  • Telephone Directory of Resources (NEW)
proposed ddmp1
Proposed DDMP
  • Maps (Enhanced)
  • Helipad Information (NEW)
  • Water Level Information
  • FAQ (NEW)
  • Do’s and Don’ts (NEW)
  • Checklists and Annexure (NEW)
roles responsibilities disaster types
Roles, Responsibilities & Disaster Types
  • Duties and Responsibilities (*enhanced)
    • Roles, Responsibilities & checklists at a district level for all departments based on disaster types
      • (if there is flood what are the list of actions..)
    • The data will be shown as
    • Roles
    • Responsibilities
    • Checklist
    • Action
  • Disaster Types (Minor enhancements)
    • List of Flood Affected Villages As per the template format
    • Actions for various Types of Disasters
      • Flood, Drought, Biological disasters, epidemic, food poisoning, accidents
    • Disaster occurrence table
maps helipad info
Maps & Helipad Info
  • Maps (Enhanced)
    • Resource Maps
    • Taluk-wise Map generated with Resources with a symbol marker for each resource type placed on the location
    • All the resources will be located based onGPSco-ordinate. Unique symbol for each resource type will be allotted as marker. Example : ‘+’ for hospital
    • Flood and Other disaster Prone areas maps
    • The Villages locations which are prone to the disaster will be marked.
    • Disaster-wise maps will be provided at a district level
  • Helipad Information (NEW)
help sections
Help Sections
  • FAQ (NEW)
  • Do’s and Don’ts (NEW)
    • General
    • Disaster specific
  • Checklists and Annexure (NEW)
    • Checklists for various officers
    • Checklists for various Disasters
what next
What Next..
  • Department wise District level officers to update information ( New/ Changed)
    • Resources
    • Resource personnel
    • To use the excel sheets already given
    • Updating through web by login names and passwords
  • Field survey needs to be completed
    • Of existing information and new information