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North Carolina Appalachian Collaborative for Higher Education . Submitting Proposals For 2011-2012 Mini-grants supporting College Access and Student Success Programs. ARC.

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north carolina appalachian collaborative for higher education

North Carolina Appalachian Collaborative for Higher Education

Submitting Proposals For 2011-2012 Mini-grants supporting College Access and Student Success Programs


Funding is made available through a generous grant by the Appalachian Regional Commission to provide funding for college access programming.

ncache objectives
NCACHE Objectives

Increase college awareness and postsecondary enrollment in target counties

Identify and replicate programming that assists North Carolina in meeting strategic educational priorities

Develop and sustain a higher education network that will serve all of western North Carolina

sample mini grant projects
Sample Mini-Grant Projects

The following is a sampling of activities that may be supported through the mini-grants

Applicants are encouraged to survey existing programs in the school and identify areas that need supplementation, expansion and support 

sample programming
Sample programming

Field Trips - Provide opportunities for student and staff members to visit and observe different post-secondary institutions, businesses, and career settings. Rethinking the current off-campus opportunities to include college visits and career exploration can be considered.

sample programming1
Sample programming

Business Alliance - Organization formed to connect community, area businesses, and corporations to provide seamless communication with schools. This organization is instrumental in creating career and job fairs for students to inform them of careers and post-secondary needs and options.

sample programming2
Sample programming

Monthly Newsletter - Written by students with staff assistance and mailed to each student’s home to notify families of scholarship opportunities, application deadlines, and financial aid support.

Freshman Experience/Student Success/SeniorTransitions course - a course developed to support the successful completion of high school and/or enrollment into college.

sample programming3
Sample programming

Monthly Parent Meetings - Planned and prepared interactive parent meetings providing information about postsecondary enrollment and financial aid.

Video/Resource Library - Created and updated with funds to provide visual prompts for research.

sample programming4
Sample programming

College Fairs - Funds are utilized to transport students to college fairs outside the local district and to establish contact with post-secondary institutions.

sample programming5
Sample programming

Career Fair - This project could include representatives from postsecondary schools, businesses, and corporations to speak to students during an all-day event. Additional ideas might include career exploration on CFNC, opportunities for job shadowing, and extending career exploration through postsecondary visits.

sample programming6
Sample programming

SAT/ACT workshops – Funds are used to encourage students to prepare for these tests

Targeted Tutoring – Funds are used to provide tutoring to increase student capacity for success in postsecondary education

putting a proposal together
Putting a Proposal Together

Part I: Application Face Sheet

Part II: Project Abstract

Part III: Program Narrative

Part IV: Budget

Part V: Letters of Commitment

part i application face sheet
PART I - Application Face Sheet

Item 4. Number who are served – ultimately all will be served but you may wish to target specific audiences/services

Contact Information (H.S. Project Coordinator): who is the on-the-ground person running the program

part ii the abstract
PART II - The Abstract

School name, amount of funding requested

Goals of program with specific outcomes

Key Personnel working with project

Target Students

Itemization of Activities

Commitment to sustainability

part iii program narrative
PART III - Program Narrative
  • Tell us
    • what you are going to do
    • who is going to do it
    • who will benefit and how
    • when it is going to happen
    • how much it will cost
  • We also need to know
    • what your plan is to sustain the program
    • how you will maximize your resources
need 10 points
NEED (10 points)
  • Describe
    • Educational attainment levels
    • Poverty levels
    • Unemployment rates
    • Appalachian Regional Commission (ARC) designation for the county (see
    • Needs of the designated school and any other factors that limit the educational opportunities of students in the designated school and/or community
goals and objectives 10 points

What goals and objectives will be accomplished?

How are they related to the goals and objectives of NCACHE?

plan of operation 40 points
  • Describe the services and activities that the Project will offer to students and families
  • Who are the personnel responsible for the services and activities
    • Time commitment to project
    • Resume of Project Coordinator


What is the timeline for accomplishing the services and activities?

Explain how the proposed services and activities of the project are related to the goals and objectives.

What efforts are currently in place to increase college enrollment?

How will the Project collaborate with and enhance other school efforts to increase the college-going rate and meet North Carolina’s strategic educational priorities?

evaluation 15 points
EVALUATION (15 points)

How will the effectiveness of the Project be evaluated?

How will you accurately report the college-going rate for current and future graduating classes? (use information from the Program Assessment Division of

How will you collect data on participation in Project activities and evaluate the effectiveness of activities and services? You are expected to report names and birthdates of all graduating students.


EVALUATION (15 points)

  • How will you ensure that accurate and timely programmatic and financial reports are submitted to the University Program Coordinator for your mini-grant?
  • How will you use a survey instrument?
  • How will you address problems as they arise?
    • How will you determine what corrective measures to take?
continuation of the project after grant funding ceases 10 points
Continuation of the project after grant funding ceases: (10 points)

How will you develop a plan to continue the project after the grant period is finished?

Who will be involved in developing this plan?

What existing structures are in place that will support the sustainability of the Project?

budget and financial management plan 15 points

How will you use grant and matching funds to implement the proposed services and activities?

All expenses must meet the standards of allocable, allowable, and reasonable.

the grant cannot provide funds for the following
The grant cannot provide funds for the following:
  • to purchase equipment
  • to fund salaries
  • to provide food for teachers, staff, and/or principals at the school during normal operating hours

QUESTIONS??? Ask before you spend or you might end up paying the cost yourself.


Explain line items you have submitted in Part IV: Budget

  • Describe
    • how the grant funds will be managed and distributed
    • who will oversee the distribution of funds
    • how the matching funds will be documented – it is important that your school has processes and personnel who will work to provide accurate documentation
part iv budget
PART IV - Budget

Include a budget to fulfill Project goals

Eligible to apply up to a maximum of $5,000

50% of total request provided as matching funds (i.e. total request is $5,000; therefore match would be $2,500)

matching funds
Matching Funds

Ways to match: (this is not a complete list)

Percentage of salaries

Substitute teachers

Supplies and postage

Actual dollars

part v letters of commitment
PART V - Letters of Commitment
  • One letter from Superintendent or Principal
  • A second from another partner
    • Institution of higher education
    • Local business
    • Chamber of Commerce
    • Another access program

A letter includes…

Abilities and percentage of time the high school project coordinator will commit

How the school or county/district will provide the 50% match

Understanding that monthly and annual reports of activities and expenditures are vital components of the program and must be submitted by designated deadlines

Willingness to provide names and birthdays of all graduating students, so NCACHE can measure postsecondary enrollment rates

A statement of why the school or county/district is interested in increasing the college-going rate

contact information www ncache appstate edu

Appalachian State University

Tracey Tardiff 828-262-8016

Jennifer Kearse 828-262-8016