PACTS Online Tools. Adriana Golumbeanu, Loretta Brown and Randall Richardson Office of Federal Programs. PACTS. P rogram A udit and C ompliance T racking S ystem. PACTS. A four-tiered compliance monitoring system
Procedure for Monitoring the Three-year Cohort All districts are randomly selected for compliance monitoring in a three-year cycle Each year 1/3 of the districts receiving titles I,II-A, III, VIB, IDEA-B and ECSE funds are monitored.
What to Share LEA parent involvement policy School parent involvement plan School-Parent Compact
What to Share Annual Meeting Parents Right-to-Know
What NOT to Share Student Identification Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc. Any large documents should be kept available on site
PACTS Documentation Create a folder for each category Provide letters, surveys, data or assurances needed to comply with the criteria Review the PACTS document requirements
PACTS Documentation How long should the documents be kept? 3 years What documents should we keep? E.g. Comparability reports (knowledge management/institutional memory) Where should the documents be kept? District and school offices
Non Public Make sure to: Collect evidence of consultation Review process and collect all contracts for services provided to non-public schools Goods and services procurement is at the district level.
Collaborate Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs. Organize your documents and materials.
Prep The Principals Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.
Title I was not built in a day Principals should embrace the ideology of Title I requirements and effectively implement the program to benefit the students.
Ask questions If you do not understand what is needed ask clarifying questions
PACTS Findings HQT Parent Right to Know Fiscal Equipment and Time and Effort Procurement
Technical Assistance What are the gaps in the program and how better understanding can remedy gaps
Corrective Action Steps to be taken and required actions What to submit to ODE What happens next
For More Information education.ohio.gov
Social Media Ohio Families and Education Ohio Teachers’ Homeroom ohio-department-of-education storify.com/ohioEdDept @OHEducation OhioEdDept