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Electronic Timesheet For Student and Exempt C1 Employees Friday, November 18, 2011

Electronic Timesheet For Student and Exempt C1 Employees Friday, November 18, 2011 2pm – 3pm School of Social Work Auditorium. Agenda. Campus Go-Live Key Dates Student Employees (Class 14, 16) Work Study Student Employees (Class 14W, 16W) Exempt C1 (Class 34, Pay Group SPC, EFY).

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Electronic Timesheet For Student and Exempt C1 Employees Friday, November 18, 2011

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  1. Electronic Timesheet For Student and Exempt C1 Employees Friday, November 18, 2011 2pm – 3pmSchool of Social Work Auditorium

  2. Agenda • Campus Go-Live • Key Dates • Student Employees (Class 14, 16) • Work Study Student Employees (Class 14W, 16W) • Exempt C1 (Class 34, Pay Group SPC, EFY)

  3. Campus Go Live- Electronic Timesheet for Student and C1 Exempt Employees Supervisor setup Page available- Wednesday, 12/14/11 Campus Go Live PP12-15 (1/1/12 - 1/14/12) and thereafter ETS due Tuesday, 1/17/12 Must use paper timesheet prior to PP12-15 WET page entries prior to PP12-15 WET page entries for TS less than or equal to 12/31/11 open for 60 day after go-live No WET page entries from PP12-15 Training (1st and 2nd week in Jan, 2012) Instructor-led sessions On-line UPK

  4. Campus Go Live- Electronic Timesheet for Student and C1 Exempt Employees • Student and C1 Exempt employees will receive this Error Message if they try to create an ETS prior to PP12-15

  5. Key Dates for Campus Go-Live

  6. Electronic Timesheet for Student Employees • TL Initiator will see the WET page warning for student employees beginning 1/3/2012.

  7. Student Employees (Class 14, 16) • 1 job - 1 ETS • Option to create a schedule profile • Require to enter IN/OUT time, hours will be calculated by eUM – similar to regular hourly employees • Paid/Unpaid Leave section is not available • ETS for this group is excluded on ‘Not Entered’ tab on the Approval Page

  8. Student Employees (Class 14, 16)

  9. Student Employees- Work Study (Class 14W, 16W) • Work study students can only have 1 job, 1 supervisor and 1 rate • Will not be able to create an ETS profile • Only enter number of hours worked/day • The following sections are not available: • In/Out Time section • Paid/Unpaid Leave section • Shift/Overtime section

  10. Student Employees- Work Study (Class 14W, 16W) • Work Study students enter more than 20 hours/week will receive a warning message • Supervisor or TL Initiator can enter the ETS for students • Supervisor or TL Initiator can enter in a HRMS account code if a student worked more than 20 hours/week • ETS for this group is excluded on ‘Not Entered’ tab on the Approval Page

  11. Student Employees- Work Study (Class 14W, 16W)

  12. Exempt C1 (Class 34, Pay Group SPC & EFY) • Pay Group SPC – ETS not required • Pay Group EFY – ETS required • ETS only available for Pay Group EFY Employees • Enter hours, not Duty day on ETS • Paid Leave/Unpaid Leave sections will not be available for use • Time will not get loaded on the WET page • ETS for this group is excluded on ‘Not Entered’ tab on the Approval Page

  13. Exempt C1 (Class 34, Pay Group EFY)

  14. Questions? • Contact CITS Help Desk (6-Help) or FS-Payroll (6-1243) for ETS questions

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