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Application Procedure for Student Employees and Student Non-Employees

Application Procedure for Student Employees and Student Non-Employees. To access forms for BME, GCF and COE http://www.bme.gatech.edu. Official Business Travel. Official Business Travel. Step 1 : Confirm the amount of support advisor will cover.

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Application Procedure for Student Employees and Student Non-Employees

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  1. Application Procedurefor Student Employees and Student Non-Employees To access forms for BME, GCF and COE http://www.bme.gatech.edu Official Business Travel

  2. Official Business Travel • Step 1: Confirm the amount of support advisor will cover. • Support can also be requested from each of the following sources by completing the appropriate application(s). • Maximum travel award per source is $250. • BME • COE • GCF *Paper processing required • Step 2: Complete a Travel Authority Request and obtain approval from your Advisor/Mentor prior to Travel. • NOTE: International travelers should ensure the required documents (i.e. visa, passport, etc.) • are valid when approval to travel is requested. • .

  3. Step 3: Submit the travel application package to the BME Accounting Office for review and processing. Application package must include: • Travel Authority • Invitation to present • Hotel reservation confirmation • Flight itinerary •   Proof of registration • Primary source of funds confirmed • Step 4: At the conclusion of the trip a request for reimbursement of travel expenses incurred should be filed with the Institute. • Student employees use the online method to process travel and non-students use the paper method.

  4. Student employees are paid thru GT Payroll Non-student employees are not paid thru GT Payroll. Student Employees Click for ONLINE process Non-Student Employees Click for PAPER process

  5. Paper Process The Travel Authority Request and Travel Expense Statement can be obtained by visiting the BME administration form bank at: http://www.bme.gatech.edu/internal/admin_forms.shtml • The completed Travel Authority Request and Travel Expense Statement must be signed and then: • attach all receipts • submit the complete package to the Business Administrator assigned to your advisor for review and account number confirmation • the original package can then be submitted to the BME Accounting Office for processing. If further assistance is needed see your Advisor’s Business Administrator. Start Over

  6. Online Process Log onto Techworks @ http://www.techworks.gatech.edu Navigate to the ADMINISTRATIVE SYSTEMS TOOLBOX Select:Access GT Travel and Expense NEXT SCREEN: To create a TRAVEL EXPENSE REPORT Select: Create New Expense Report Complete panels: Employee Information Meals and Lodging Transportation Personal Vehicle Miles & Other Expenses (if applicable) SAVEuntil all information has been confirmed IFconfirmedSUBMIT for approval by supervisor. If further assistance is needed see your Advisor’s Business Administrator. Start Over

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