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Kuali Days 7 Kuali Coeus (KC) Research Compliance Animal Care and Use . E. Ray Stinson, Ph.D. Assistant Vice President for Research Compliance Cornell University November 18, 2008 Newport Beach, CA. What is KC?. Cradle-to-grave research administration system, based on MIT’s Coeus:

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kuali days 7 kuali coeus kc research compliance animal care and use

Kuali Days 7Kuali Coeus (KC) Research Compliance Animal Care and Use

E. Ray Stinson, Ph.D.

Assistant Vice President for Research Compliance

Cornell University

November 18, 2008

Newport Beach, CA

what is kc
What is KC?
  • Cradle-to-grave research administration system, based on MIT’s Coeus:
    • Pre-award (proposals, budgets, Grants.gov)
    • Post-award (contracts, grants, negotiations, report tracking, subcontracting)
    • Research Compliance
      • (IRB, IACUC*, COI*, IBC*, Export Controls*, Chemical Tracking*, etc)

*Yet to be Developed in Coeus

kc investing partners
KC Investing Partners
  • University of Arizona
  • Cornell University
  • Indiana University
  • Michigan State University
  • Coeus Consortium / MIT
  • Colorado State University
  • University of California-Davis
  • Iowa State University
  • University of California-Berkeley
  • Originally Coeus was research administration software programs developed by MIT that was licensed to other academic institutions at little cost
  • Research Administration needs at other institutions resulted in development of the Coeus Consortium
  • 50 academic institutions participate at various levels – Steering, Development, Basic
kc partners participating in the coeus consortium
KC Partners Participating in the Coeus Consortium
  • Steering Committee Schools
    • Cornell University, MIT
  • Development Schools
    • Michigan State University, Indiana University
  • Basic Schools
    • University of California - Berkeley
long term strategy
Long Term Strategy
  • Bring Coeus and KC into one research administration support partnership
  • While KC is converting Coeus to open source, future development efforts of Coeus cannot stop
  • While KC is working on making Coeus open source, KC institutions also need to be working on joint development with Coeus
guiding principle
Guiding Principle
  • Identify “best of breed” solutions from among partners as base for each module
  • Principle applies to all of research administration activities as well as individual modules within KC
  • No open source “best of breed” solution existed
      • Coeus is not open source but close
      • Coeus was interested in developing IACUC module
  • If a module can support complex Animal Care and Use Program, it can support all
      • Cornell (KC, Coeus), UC Davis (KC), Michigan State (KC, Coeus), Colorado State (KC), Purdue (Coeus)
animal care and use
Animal Care and Use
  • KC IACUC Subject Matter Expert Development Team
    • Would expected to be appointed and working in advance of Release 3 (summer 2009)
  • Coeus IACUC Working Group (equivalent to KC Subject Matter Expert Development Teams) began work in 2008
  • Joint Development of Animal Care and Use Module
iacuc joint development


QU Manager Jennifer Flack


Lisa Snider – Purdue University


Lead Business Analyst – Kenton Hensley

Spec. Development Process and Template


E. Ray Stinson – Cornell University

Business Analyst

IACUC – Joint Development
kc coeus iacuc participating institutions
University of Arizona

University of California, San Diego

University of California, Davis

Michigan State University

Purdue University

University of Tennessee

SUNY, Binghamton University

The Jackson Laboratory

Cornel University

Indiana University

Drexel University

Johns Hopkins University

Dartmouth College

Brown University

Colorado State University

Boston University

KC – Coeus IACUCParticipating Institutions
evolutionarily development
Evolutionarily Development
  • Coeus IRB developed as an first Compliance Module
    • Initially framed in terms of the IRB terms and support
  • With IACUC module we asked ourselves
    • How much did we already have in the IRB module that is equivalent to IACUC module
    • Similarities with all Compliance Modules(fCOI, IBC, etc)
    • Similarities with other review committees
      • Limited Submission
      • Institutional (Internal) Review
  • Coeus IRB is not just compliance module to support IRB
  • Coeus IRB is really a Research Compliance/Review support module that can be customized to support
    • Human Participants Research (IRB)
    • Animals (IACUC)
    • Biosafety (IBC)
    • Financial Conflict of Interest (fCOI)
    • Institutional Peer Review
iacuc and irb modules similarities
IACUC and IRB Modules Similarities
  • Committee creation and scheduling
  • Submission of protocols (new, continued, amended)
  • Assigning protocols to agendas
  • Recording deliberations of meetings
  • Batch correspondence and correspondence generation
  • Preparing minutes
  • Notifications to Investigators
  • Protocol and training queries
  • Special reviews by other committees and grants
iacuc module
IACUC Module
  • Coeus 4.4 scheduled to be released in Spring 2009
  • KC 3.0 scheduled to be released in 2010
kc release 3 0 fall 2010
KC Release 3.0 – Fall 2010
  • Animal Care and Use – Enhancements
    • Inspections
    • Procurement – Requisition
    • Receiving and cage card management
    • Animal Census
    • Regulatory/Non-regulatory Reporting – OLAW (Annual Report); USDA (Annual report); AAALAC-I (Annual Report)
    • Training and Educational Requirements
    • Concurrence and Post-approval monitoring
irb vs iacuc protocols

Not within the Human Research Protection Program

Exemption from IRB review




Not within the Animal Care and Use Program

Exemptions from IACUC review

Designated Review


IRB vs. IACUC Protocols
sme working group current assignments
SME/Working Group Current Assignments
  • A number of Spec. Documents have been converted to the new template and amended to reflect IACUC requirements
  • Identifying information uniquely needed by the animal care and use program
  • Identifying where to place that information
components of a irb iacuc protocol
Components of a IRB/IACUC Protocol
  • Basic Information
  • Questionnaire
  • Attachments
    • IRB (Informed Consents, Recruitments Materials, etc.)
    • IACUC (Species Specific Standard Operating Procedures)
iacuc specific
IACUC Specific
  • Species – Basic Information
  • Locations – Basic Information
  • Pain Levels – Basic Information
  • Analgesics – Basic Information, Questionnaires
  • Anesthesia Agents – Basic Information, Questionnaires
  • Restraints – Basic Information, Questionnaires
kc sme focus
KC SME Focus
  • IRB
    • Conversion of Coeus IRB to KC IRB
    • Development of Initial Spec. Documents
    • Development of screen mockups
    • SMEs review screen mockups
    • Developers build code
    • Testers do quality assurance and report issues
  • fCOI
    • Questionnaire
    • Conversion of Spec Documents to new format,
    • Annotating Spec Documents to reflect special requirements for Animal Care and Use
    • Begin to develop generic compliance/committee review module