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Accounts Payable. SAP Best Practices. Purpose, Benefits, and Key Process Steps. Purpose This scenario deals with posting accounting data for vendors in Accounts Payable. Benefits The Accounts Payable are also an integral part of the purchasing system.

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Presentation Transcript
accounts payable

Accounts Payable

SAP Best Practices

purpose benefits and key process steps
Purpose, Benefits, and Key Process Steps
  • Purpose
      • This scenario deals with posting accounting data for vendors in Accounts Payable.
  • Benefits
      • The Accounts Payable are also an integral part of the purchasing system.
      • All postings in Accounts Payable are also recorded directly in the General Ledger.
      • The payment program can automatically carry out bank transfers and down payments.
  • Key Process Steps
      • Post Accounts Payable Documents
      • Manual and automatic clearing of open items
      • Post down payments using the payment program
      • Post manual and automatic outgoing payments.
required sap applications and company roles
Required SAP Applications and Company Roles
  • Required
      • Enhancement package 5 for SAP ERP 6.0
  • Company Roles
      • Accounts Payable Accountant 1
      • Accounts Payable Accountant 2
detailed process description
Detailed Process Description
  • Accounts Payable
      • When you post data in Accounts Payable, the system creates a document and passes the data entered to the general ledger. General ledger accounts and vendor accounts are then updated according to the transaction concerned (payable, down payment, credit memo and so on) vendor payment activities. All business transactions are posted to and managed by means of accounts and for this a vendor master records are created. One time vendors are used to avoid building up of huge master data volume.
process flow diagram




Process Flow Diagram

Accounts Payable


Master Records

Down Payment

Document Entry


Accounts Payable Accountant 1

Post Vendor Invoices

Creating a Vendor Master Record

Posting Down Payment Request

Review and Release Blocked Invoices

Down Payments Exist?

Down Payment Clearing

Vendor Credit Memos Exist?

Enter Vendor Credit Memo with Reference to Invoice

Accounts Payable Accountant 2

Select Invoices to be Paid

Creation of Payment Media Using Payment Media Workbench (Altern. 1)

Creation of Payment Media Using Classical Payment Medium Program (Altern. 2)

Review and Block Invoices for Payment as needed

Posting Down Payment Using the Payment Program

Post Manual Outgoing Payment

Choose Payment Method

Manual Bank Statement Processing


Diagram Connection



Hardcopy / Document

External to SAP

Financial Actuals

Business Activity / Event

Budget Planning

Unit Process

Manual Process

Process Reference

Existing Version / Data

Sub-Process Reference

Process Decision

System Pass/Fail Decision