Accounts payable

1. Lynne Hendrickson Heather Carter-Devine Renee Pfingsten Carolyn Spell Accounts payable

2. http://www.montana.edu/wwwbu/accounting.html UBS Forms

5. Print full GID PO Box for departmental addresses Be aware of new remit addresses Remit information : Departmental name, customer #, invoice # Be sure to have YOUR contact information BPA Process

6. Pay the current invoice Include calculator tape of all invoices Tape receipt top and bottom away from printing Do not highlight amounts invoice

7. Food purchases > $30.00 must have a hospitality form Food purchases must reflect a business purpose Form must be approved PRIOR to the event Hospitality form

9. Applicable to both ON and OFF-campus events UBS must be notified 3 weeks prior to the event University Catering will supply the alcohol Form must be attached to the BPA when submitted for payment alcohol approval form

10. Reimbursement < $25.00 Petty cash will be picked at UBS Sign up for ACH Petty Cash

11. ACH Process

12. Email Data Entry State of Montana Notification Bank MSU

13. All new venders WILL require a W9 Request W9 before submitting BPA 28% backup withholding if W9 is not on file Foreign vendors must go through Darcy Tickner 994-7976 w9

14. Foreign wires only BPA needs to reflect invoice currency “Wire Transfer” form must be filled out COMPLETELY Physical address of bank Physical address of vendor Wires

15. FTMVEND -Find W9 Information -Find ACH Information FAIVNDH -Multiple Invoice Information -Payment Address -Index & Account codes Banner tour

16. Choose option Choose Text Highlight tab

17. W9 information will be listed here

18. Make sure you have correct fiscal year These are your IDOC numbers These are your invoices These are your check numbers

19. Questions