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Common Origination and Disbursement (COD) System Update Marie Fitzpatrick

Common Origination and Disbursement (COD) System Update Marie Fitzpatrick U.S. Department of Education, Federal Student Aid Wood Mason U.S. Department of Education, Federal Student Aid. Agenda . 2010-2011 Processing Recap DL Edits and Statistics MPN Print Code Pell Edits and Statistics

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Common Origination and Disbursement (COD) System Update Marie Fitzpatrick

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  1. Common Origination and Disbursement (COD) System Update Marie Fitzpatrick U.S. Department of Education, Federal Student Aid Wood Mason U.S. Department of Education, Federal Student Aid

  2. Agenda • 2010-2011 Processing Recap • DL Edits and Statistics • MPN Print Code • Pell Edits and Statistics • IASG Processing • 2011-2012 Processing • COD Release 10.0 Recap • COD Release 10.1 Direct Loan Recap • COD Release 10.2 Direct Loan Update • 2012-2013 Processing • COD Release 11.0 Update

  3. Year to Date DL Originations Statistics Data as of 6/17/2011

  4. Paper MPN vs Electronic MPN YTD Data as of 6/6/2011

  5. Top 10 DL Edits for Award Year 2010-2011 Data as of 6/7/2011

  6. Top 10 DL Edits for Award Year 2010-2011 Data as of 6/7/2011

  7. Top 10 DL Edits for Award Year 2010-2011 Data as of 6/7/2011

  8. MPN Print Codes • COD receives many, many print requests on incoming LORs. • Substantial numbers of unnecessary paper MPNs are printed and mailed to borrowers • Use the eMPN process to its fullest extent • Double check with your software vendor for proper setup of this field in your export setup • The LOR print tag is an optional field • The LOR print tag takes precedent over the Pnote Print option • Send print request ONLY IF YOUR BORROWER REQUESTS A PAPER MPN AND YOU WILL NOT BE PRINTING IT

  9. Year to Date Pell Originations Data as of 6/6/2011

  10. Top 10 Pell Edits for Award Year 2010-2011 Data as of 6/7/2011

  11. Pell Edits Of Note

  12. Pell Edits Of Note

  13. Iraq & Afghanistan Service Grant Processing • Iraq and Afghanistan Service Grants are available for students who are: • Not Pell Eligible • Identified by the Department of Defense as being dependents of a veteran that died as a result of service after 9/11/2001

  14. Iraq & Afghanistan Service Grant Processing Checkbox will be displayed to award the IAS Grant Note: IAS Grant indicator will only display if the student is not Pell eligible and has been flagged by the Department of Defense as a dependent of a veteran that died as a result of service after 9/11/2001

  15. COD Release 10.0 Recap • With Release 10.0, the COD System implemented the following functionality on February 18, 2011: • Cessation of ACG and SMART • Capability for schools to report Ability to Benefit for Pell, DL, and TEACH • Removal of Two Pells in an award year for 2011-2012 and forward • No Initial Authorization for Pell Grant Program • New Entrance Counseling Report • TIVAS added to the DL School Account Statement (SAS)

  16. Cessation of ACG and SMART • Starting with the 2011-2012 award year, no funding will be available for ACG or National SMART • Will continue to process for prior award years

  17. Ability to Benefit • In the 3.0d Schema, the following tags were added to the Award Block for Pell, DL, and TEACH: • <AbilityToBenefitCode> • <AbilityToBenefitTestAdministratorCode> • <AbilityToBenefitTestCode> • <AbilityToBenefitCompletionDate> • <AbilityToBenefitStateCode>

  18. Ability to Benefit • COD Release 10.0 implemented a process for schools to report to COD when Ability To Benefit was used to determine student eligibility for Grants and Direct Loans. • As part of the Schema Version 3.0d, the following fields on the next few slides will be processed for all program award blocks:

  19. Ability to Benefit

  20. Ability to Benefit

  21. Ability to Benefit

  22. Ability to Benefit

  23. Ability to Benefit Schools can select Ability to Benefit from a dropdown field on the COD Web “Create Award” page

  24. Ability to Benefit • The new Ability to Benefit data elements were also added to the COD Web Create Award page and the following reports: • Pell Grant Year-to-Date (YTD) Record – Origination Record Layout, positions 311-326 • Direct Loan Rebuild File – Origination Detail Record Layout, positions 935-950 • TEACH Rebuild File – Origination Detail Record Layout, positions 316-331 • For more information about the report layout changes, refer to Volume VI, Section 8 of the 2011-2012 COD Technical Reference

  25. Removal of Two Pells in an Award Year • Due to new legislation*, the ability to award two Pells in an award year was removed from the COD System. • 2011-2012 award year and forward • COD no longer accepts the <AdditionalEligibilityIndicator> field with value of “true” within the Pell Award Block • General Edit 995 corrects Pell originations or maintenance with an AEI value of “true” • For Correcting Schools, the logic changes the AEI value to “false” and may reduce the award amount to the student’s SFPG (Scheduled Federal Pell Grant) • General Edit 996 rejects Pell originations or maintenance with an AEI value of “true” for non-Correcting Schools • *Department of Defense and Full-Year Continuing Appropriations Act, • 2011 (P. L. 112-10), Enacted 4/15/2011

  26. No Initial Authorization for Pell Grants • Beginning with the 2011-2012 award year, the COD System no longer system generates Initial Authorizations for the Pell Grant Program. Pell Grant Funding is provided on a “records first” basis for all institutions. • Schools will not receive an authorization until COD accepts disbursement records • COD will update the school’s Current Funding Level (CFL) once the COD System has accepted and posted actual disbursement records for that award year • An Electronic Statement of Account will be sent to a school each time its Pell Grant CFL amount changes

  27. No Initial Authorization for Pell Grant

  28. Reporting Updates • DL SAS was modified to include the TIVAS in a ‘Servicer Name’ field. • Located on the Loan Detail, Loan Level section • Servicer identification now available via SAS, COD Person screen, NSLDS, Date Range search on COD website • An Entrance Counseling Report was created for Entrance Counseling completed on StudentLoans.gov. • Contains Entrance Counseling data for the week prior to the report generation date • Delivered to the Direct Loan newsbox of the COD Reporting Web site in CSV format

  29. COD Release 10.1 Direct Loan Recap • With Release 10.1, the COD System implemented the following functionality on July 8, 2011: • New 3.0d schema tags are being sent on PLUS Application Acknowledgements • FAFSA matching on PLUS Students • Two new reports for MPNs and PLUS applications • New School Options for StudentLoans.gov • StudentLoans.gov Enhancements • Available in Spanish • Additional Parent Plus credit balance options • Default yes/no

  30. FAFSA Matching on PLUS Student • The student identifier data for DL Parent and Graduate PLUS awards will be compared against the stored CPS record*. • To ensure the student data matches the FAFSA application eMPN • Beginning with award year 2011-2012 • Functionality already exists for Pell, TEACH, ACG and SMART grants, and Direct Loan Subsidized and Unsubsidized loans • CPS transaction number is required data on Loan Origination Record and maintenance submissions • * Edit 24 reject volume has increased since 10.1 implementation

  31. New MPN and PLUS Application Reports • With Release 10.1, a new MPN Report is available for schools. • Online only – Direct Loan newsbox on the COD web site • CSV format • Electronic and paper MPNs • Saturday-Friday activity • No activity = No report • Data of note: • MPN ID • PLUS Loan Type • Endorser • MPN Status • Linked • Expiration Date

  32. New MPN and PLUS Application Reports • With Release 10.1, a new PLUS Application Report is available for schools. • Online only – Direct Loan newsbox on the COD web site • CSV format • Saturday-Friday activity • No activity = No report • Data of note: • PLUS Application/Previous ID • PLUS Loan Type • Application Submission Reason • Award Year • Credit Decision Status • School Credit Balance Option • Award Range Dates • Loan Amount Requested

  33. School Options for StudentLoans.gov • On COD Web School Options, schools have additional selections for StudentLoans.gov*. These modifications include: • PLUS Application participation options are now Award Year specific • Main Schools can add and/or remove the states that display their school location for PLUS (Parent/Grad), eMPN and Entrance Counseling processes on StudentLoans.gov • Associated States replaces Multiple Location • Additional location cannot change Associated States • *Set by school users with appropriate COD access rights

  34. School Options for StudentLoans.gov Main Schools can add and/or remove the states that display their school location

  35. School Options for StudentLoans.gov • Within COD School Options, Schools will also have the ability to: • Determine valid Award Ranges (Loan Periods), which borrowers may select when completing a PLUS Application for their school • Select participation in Entrance Counseling on StudentLoans.gov in addition to eMPN

  36. School Options for StudentLoans.gov Award ranges set in School Options will be available for borrowers to select on StudentLoans.gov

  37. COD Release 10.2 Direct Loan Update • With Release 10.2, the COD System will implement the following functionality on October 21, 2011: • Redesign the MPN submit button • New Actual Disbursement Listing (ADL) Report • Change single disbursement exemption threshold from <10% to <15% • FAFSA school selection on Applicant Detail Screen

  38. Actual Disbursement Listing Report • An Actual Disbursement Listing Report will be created to display future dated actual disbursements. • Includes booked and unbooked actual disbursements • Produced weekly • Award Year specific starting with 2011-2012 Award Year and forward • Message Class: DLADYYOP (where YY is equal to award year) • Delivered via the COD Reporting Website in a school's Direct Loan newsbox and SAIG • COD Reporting Website: CSV format only • SAIG: Comma-delimited format only

  39. COD Release 11.0 Update • With Release 11.0, the COD System PLANS to implement the following functionality in Spring 2012: • Foreign School Tool updates • New MPN status code of “E” • Verification status code for Direct Loan awards • Declined/pending PLUS award maintenance • School and Vendor Testing for 2012-2013

  40. Foreign School Tool Updates • The Foreign School Tool (DLOT) on the COD website will be modified to allow maintenance on Direct Loan Subsidized, Unsubsidized, Parent, and Grad PLUS Awards. • View and modify current student information on file with COD • Remove, view, and modify Direct Loan awards • Users with access to originate awards through the DLOT will have access to perform maintenance through the maintenance tool • Maintenance can be perform to multiple awards, disbursements, and students simultaneously • Only one award year per batch

  41. New MPN Code of ‘E’ • When a PLUS Award has linked to an MPN and an Endorser, a new value of ‘E’ will be displayed in the <MPNStatusCode> tag. • COD will return in the Common Record responses • COD Web will display 'Inactive - Endorsed' on the Award Promissory Notes web pages • Starting with the 2012-2013 Award Year and forward • Value of ‘I’ will continue to be returned for Award Years 2011-2012 and prior • 'Inactive' will contained to be displayed on the COD Web Award Promissory Notes pages for Award Years 2011-2012 and prior

  42. Verification Status Code • The COD System will begin to process Subsidized Direct Loans with the Verification Status Code data element. • 2012-2013 Award Year and forward • <VerificationStatusCode> tag will be in the new COD Schema version 3.0e for Direct Loans • Values will continue to be to V-Verified, S-Selected but not verified, W-Without Documentation, and Nil=true • New Award Level Reject Edit when a school submits a Direct Loan Subsidize award record with the <VerificationStatusCode> = W

  43. Decline/Pended PLUS Award Maintenance • Starting with Release 11.0, the COD System will allow maintenance to Declined/Pended Direct Loan PLUS Awards. • Maintenance can be performed on COD Web or via batch • Users can update award, disbursement, and person fields • The COD System will continue to reject Actual Disbursements for PLUS Awards with decline/pended status • New credit check will be performed when a maintenance record is submitted for a declined/pended Parent or Grad PLUS award • Credit Check will use the borrower person identifier change field values (SSN, DOB, Last Name)

  44. New Schema Tag for 2012-2013! • A new schema tag will be added to the disbursement block for the DL, TEACH, and Pell programs. • This <EnrollmentSchoolCode> tag will convey the location the student is attending and will be required for all disbursement records. • The required value will be 8 digit, valid OPEID.

  45. We appreciate your feedback and comments. We can be reached at: Grants: Marie Fitzpatrick Phone: 312-730-1549 Email: marie.fitzpatrick@ed.gov Direct Loans: Wood Mason Phone: 770-383-9662 Email: wood.mason@ed.gov Contact Information

  46. COD School Relations Center URL: http://www.cod.ed.gov Email:CODSupport@acs-inc.com Phone - Grants: (800)474-7268 Phone - Direct Loans: (800)848-0978 Direct Loan Operations Email: dlops@ed.gov Contact Information

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