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2017 Fall Membership

Get all the resources you need to plan a successful school night event for membership recruitment. Includes custom stickers, hot cards, yard signs, and more.

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2017 Fall Membership

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  1. 2017 Fall Membership School Night Planning

  2. School Night PlanningResource Kit • CUSTOM stickers- These will be with the person doing the Boy Talk • Hot Cards, Cannon Kits, and Cannon Stickers (provided later) • On Boarding Envelopes (please DO NOT stuff with the applications) • Boys’ Life Mini Mag • Yard Signs • Elementary School Drive Up Sign • Parent Orientation Guide and Lion Orientation Guide • Flyers • Pack Specific Resources (What we do!) • Calendar, Contact, Meeting Info, • Station Signs • THE PLAY BOOK!

  3. THE PLAY BOOK New Theme! Updated to a FOUR Station Model!

  4. School Night PlanningAdditional Resources www.skcscouts.org/membership

  5. School Night Planning Marketing and Conducting the IDEAL School Night Quick Tips!!!

  6. School Night PlanningMarketing your School Night • 7 Points of Contact • Boy Talk • Flyers & Yard signs • Scout to boy invite • Parent to parent invite (Utilize your Leader’s Facebook) or even your school’s social media • Church newsletter or announcement board • PTO newsletter • Consider PTO night, Ice Cream Social, meet the teacher night or other event that is already scheduled and will have traffic. • DO NOT settle for this in place of a traditional Boy Talk and School Night

  7. School Night PlanningQuick Tips It’s held at the School! It happens within the first Three Weeks of School’s beginning Avoid Mondays and Fridays We MUSTask them to join! Turn in Application to DE or District Membership Chair within 24 hours

  8. School Night PlanningLeading up to the School Night- PRINCIPAL Begin NOW • Call your principals NOW to know to set up your Boy Talks • Target the first THREE WEEKS of School for Boy Talks and School Night • Speak with Principal about several topics • Flyer Drops • Boy Talks • School Night Location • School Email Distribution List and Social Media • Ask about meet the teacher/curriculum night • Remember DO NOT settle for this in place of a traditional Boy Talk and School Night, but have a presence there if you are able.

  9. School Night PlanningLeading up to the School Night- Before • Before arriving • Get Receipt book, applications & pens • Get Station Signs ready. • Create handouts(unless they are bringing them out that night • Pack Schedule/ Calendar, contact information, Schedule Den Leaders to greet (with a smile  ) • Make sure volunteers are in each of their station and review again with them on what they need to do. • Bring signed pack check for new youth registrations

  10. School Night PlanningThe School Night FOUR Station Model • Structured to be an ‘OPEN HOUSE’ that’s takes a parent 20-30 min to complete- No hard start • Families are coming anticipating 30 min • New families visit stations and progressively learn more • Keeps it quick, but gets information to them • Application capture is enhanced with this model • Consider giving them more info prior to your next pack mtg. • If short on volunteers, consider combining stations • Consider only having one or two people in uniform. More uniforms may create the sense that there isn’t a place for a new volunteer. Might be intimidating for some new families.

  11. School Night PlanningThe School Night FOUR Station Model STATION 1: WELCOME • Brief overview of the process. • Greet every family that comes to your station and ask them to sign in. • Provide them with the “New Scout Parent Orientation Guide”. • Tell each family that there are four stations that they will visit to complete the sign-up process and that it will take 20-30 minutes. Materials: • Station 1 sign • “New Scout Parent Orientation Guide” • Parent Attendance Roster, pen A friendly face outside IN Scout uniform!

  12. School Night PlanningThe School Night FOUR Station Model STATION 2: WHAT WE DO! • Share the excitement of Cub Scouting! • Speak to several families at once. • Hand out your pack’s fact sheet, calendar, leader contact information, and cost to join. • Hand out uniform information sheet and mini-Boys’ Life magazine. Materials: • Pack fact sheet • Station 2 sign • Scout Shop Guide to the Uniform • Boys’ Life mini mags

  13. School Night PlanningThe School Night FOUR Station Model STATION 3: BUILD YOUR CANNON AND REGISTRATION • Help parents complete application and family survey. • Answer questions about pack fees/payment plans, financial assistance. • Set up extra tables so everyone has plenty of room to complete application. • Make sure parents know when and where the next meet will be held • Use the enclosed instructions and let them build their cannon craft. • Den Chiefs or extra adults to assist Materials: • Station 3 sign • Cannons and instructions • BSA Youth Applications • Pens • Pack Leadership Handout

  14. School Night PlanningThe School Night FOUR Station Model STATION 4: CHECK OUT • Collect fees for BSA registration and Boys’ Life subscription. • Collect family survey sheets. • Applications should be signed by Cubmaster, and put into report envelope • Give parents HOT Cards and temporary membership card. Materials: • Calculator • Station 4 sign • Cub Scouting Recruiting Report envelope for applications and fees • Bring Pack Checkbook for Registration fees: Make Checks payable to the Simon Kenton Council

  15. School Night PlanningFall Membership Campaign Timeline ASAP 7-10 days The first 48 hrs 1 to 2 days School Night Day of event 1 week • 2nd Flyer drop • Boy Talks • Complete prep work • Reminder Blast email to school list • Get on school calendar • Talk to School Principals • Order flyers • Pick up supplies • Update BeAScout. Unit Locator • Verify with school • Verify leaders and other helpers • 1st Flyer drop • Place yard signs • Place posters • Recruit leaders • Make pack information handouts • Blast email to school list • Finish prep work • Verify leader roles • Finalize pack handouts • Set up room • Make sure all know what to do • Ask to join • Get signed completed applications • Turn in correctly completed applications to DE • Turn in correct amount of money

  16. QUESTIONS?

  17. Lion Pilot: Year 2 • Year 1 Results • 51 Packs participated: 378 Lions recruited and 91% stayed through charter renewal. Very Successful Rate • Becoming a Lion Pack in Year 2 is simple • Register as a Lion Pack (www.skcscouts.org/lion) • Have a Lion guide recruited and trained over the summer months (July Training Schedule: upcoming slide) • Run the program as designed • Please do not recruit Kindergarteners this fall without registering as a Lion Pack.

  18. Lion Pilot: Year 2 Lion Guide July Training Schedule Tuesday, July 18: 6:30-8:00- Pike County YMCA Thursday, July 20: 6:30-8:00- LDC Tuesday, July 25: 6:30-8:00- LDC If none of these days are agreeable, please contact Council Training Chair, Ray Pearsall for alternative training plans: rpearsall@me.com

  19. Online Registration

  20. Online Registration • More information to come! • Come to Online Registration Training: • June 14th @ 6:30pm at the LDC • June 29th @ 7:00pm at the Pike County YMCA (Waverly) • Update BeAScout Unit Pin after June 6! • Beascout.org

  21. THANK YOU!!!!

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