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Academic Orientation Duke School of Medicine

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  1. Academic OrientationDuke School of Medicine Ann Brown, MD MHSVice Dean for FacultyOctober 11, 2012

  2. Housekeeping Announcements The day is scheduled to go till 3:15 pm Everything is meant to be interactive Everyone should sign in and get a folder and a flash drive Put your electronics on vibrate Refreshments available throughout the day Restrooms and phone in hallway across from sign-in table

  3. Housekeeping Announcements • Green Evaluations in your folder • Please fill as we go through the day • Return it at the end of the day • We’ll be taking pictures throughout the day to use on our website and in future publicity • Questions: look for Faculty Development Staff • Jessica, Dede, Anna B., Anna C. (Blue nametags)

  4. Academic Orientation Goals Meet leaders in the School of Medicine Network with other new faculty See resources available to you

  5. Brief Schedule • 8:00 Dean’s Welcome • 8:10 Getting to Know Your Institution • 9:30 Break • 9:40 Mentoring for Research Integrity • 9:55 Research at Duke • 10:55 Quick stretch break • 11:00 Building a Career in Academic Medicine • Noon Lunch CONTINUED Note- PDC orientation and department to cover clinical issues

  6. Brief Schedule 12:45 ABCs of APT 2:00 APT Breakouts for Q&A (basic and clinical) 3:00 Wrap up and Evaluations 3:15 Adjourn

  7. What’s in your handout for today • Flash Drive • Resources for Clinical Care, Research, and Education • Policies • Promotion and Tenure • Navigation tools • Paper handouts

  8. How to Reach Us • Ann Brown, MD MHS • • Office for Faculty Development • 684-4139 • Office for Faculty Mentoring • 684-1938 • • Find us on Facebook

  9. Big Picture • Faculty intersect with Duke Medicine, the School of Medicine, the Health System, the Hospital, the PDC… • From a management perspective: • School of Medicine ≠ DUHS ≠ PDC • Duke University = School of Medicine (usually) 9 Slide borrowed from Scott Gibson

  10. Duke University Management Center Structure Duke University Duke University Academic campus Duke Medicine Central areas Athletics Central finance Human Resources Etc. School of Medicine Provost areas A&S Law Engineering Grad Schools etc Health System (separate non-profit) PDC (for profit partnership) School of Nursing Duke University paycheck relates to academic activities 10 Slide borrowed from Scott Gibson

  11. For Clinical Orientation Questions… • Donna Ecclestone (PDC) • Associate Director for Physician Integration • 419-5057 • • Jackie Podger (Duke University Hospital) • Physician Integration Coordinator • 668-5469 •

  12. You are… Hired within the past 4-5 years Mostly junior faculty, some senior faculty Some “pre-faculty” post-docs and fellows Basic, Clinical and Population Scientists Clinicians Educators Medical, Nursing and Physicians Assistant Faculty

  13. Getting to Know Your Institution Faculty Demographics Duke Mission Faculty Development Resources Faculty Events to watch for Key Duke resources to know about Staying connected/getting around Integrity and Professionalism

  14. Introductions • Please introduce yourselves to someone you do not yet know • Name • Department • Career focus (research, clinical care, teaching, administration) • One word to describe your transition to Duke faculty

  15. Basic Science Departments 6/30/12 Data

  16. Clinical Science Departments 6/30/12 Data

  17. School of Medicine Faculty There are approximately 2000 faculty in the School of Medicine Data from dFac 6/30/12

  18. Gender Distribution by Rank

  19. New faculty tasks • Establish your scope- begin carving your niche. • Research • Basic, Clinical, Population Based • Clinical Care • Teaching • Leadership/Administration • Engage in scholarly activity • Harmonize with Duke’s mission

  20. Duke Medicine Mission As a world-class academic and health care system, Duke Medicine strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

  21. Duke University Health System Values “Caring for Our Patients, Their Loved Ones, and Each Other”

  22. Caring for our patients, their loved ones and each other, through • Excellence:  • We strive to achieve excellence in all that we do. • Safety:  • We hold each other accountable to constantly improve a culture that ensures the safety and welfare of all patients, visitors, and staff. • Integrity:  • Our decisions, actions, and behaviors are based on honesty, trust, fairness, and the highest ethical standards. • Diversity:  • We embrace differences among people. • Teamwork:  • We have to depend on each other and work well together with mutual respect to achieve common goals. Duke Health System Values

  23. New Faculty Tasks, contd • Manage yourself • Pay attention to your passion, what gives you energy • Balance temptation to do everything, with focus • Network • Stay informed

  24. Findings from faculty focus groups Academic medicine often perceived as a “sink or swim” environment Work/life balance – for women and men “Generation gap” Fewer support staff, busier schedules Less time for mentoring

  25. Professional Development Seminar Series • Initiated July 2004 • Designed to • Complement traditional mentoring • Provide broad access to knowledge and skills needed for success in academic medicine – and Duke in particular • Focus on research related content • Create opportunities for learning from and interacting with the institution’s leaders • Content online at:

  26. Research Core Curriculum* *subject to change based on feedback and speaker availability

  27. Write Winning Grants • Annually in the Summer • All-day seminar • Grant Writers’ Seminars and Workshops, LLC •

  28. Gopen Writing Course • Annually in the Fall • A four-part seminar series offered by • Dr. George Gopen • Duke University Emeritus Professor of the Practice of Rhetoric • “writing from the reader’s perspective”

  29. LEAdershipDEvelopment for Researchers (LEADER) • Started 2010 • Anticipate annual event each February • 3-day interactive learning program designed to equip junior faculty in the basic and clinical sciences with the knowledge and professional competencies to effectively lead dynamic scientific research enterprises. • Emphasis on personal leadership • Myers-Briggs, 360 degree assessment, conflict management

  30. Faculty Mentoring Program • Mark Dewhirst DVM PhD • Associate Dean for Faculty Mentoring • Professor of Radiation Oncology • Path to Independence Program • Internal Grant Review Process • New R01s • K-Club • Mock Study Section


  32. Teaching at Duke • Resources: • Medical Education Grand Rounds • Led by Kathy Andolsek MD • Full schedule at the above link

  33. Teaching at Duke

  34. New Faculty Reception • Annual in the Fall (last week) • Everyone Welcome • Faculty hired in past 4 years invited • Chairs, Chiefs, PIs encouraged to attend with their new faculty • Introduces faculty to professional development resources • Gives new faculty an opportunity to network with colleagues in a relaxed and informal setting

  35. Spring Faculty Meeting (May) Opportunity to connect with colleagues, reflect on the year’s accomplishments and honor colleagues who have passed away

  36. Annual Faculty Awards The Ruth and A. Morris Williams Faculty Research Prize The Leonard Palumbo Jr., MD Faculty Achievement Award The Leonard B. Tow Humanism in Medicine Award The Gordon G. Hammes Faculty Teaching Award The Research Mentoring Awards (clinically-based, laboratory-based and translational) Faculty Excellence in Professionalism Award

  37. How do you find out about seminars? E-mail- we send to all faculty Snail mail announcements Flyers Departmental Newsletters (sometimes) Website: “Like” us on Facebook

  38. What resources are available outside the Office for Faculty Development?

  39. Policies affecting faculty • See Duke Faculty Handbook •

  40. Selected Policies • Vacation • 22 business days (PDCand University) • Consulting • 4 days/month averaged over 1 year • Max 44 days per year • Parental Leave for Regular Rank Faculty • 3 months with pay (University salary) • 2 months with pay (PDC salary) • Automatic 1 year tenure clock extension

  41. Selected Policies • Flexible Work Arrangements • Designed for those who wish to have the flexibility to continue a career in academics while balancing family, pre-retirement planning, or other personal priorities

  42. Selected Policies • Flexible Work Arrangements • Regular Rank Faculty • RR=Duke position is 100% of professional effort. • Requires Chair’s approval • Not available in all circumstances • Full time status maintained • 3 year maximum, with option to renew • 3 month automatic tenure clock extension for each year on approved FWA to max of 3 years (36 months) Faculty Handbook Chapter 4/policy on your flash drive

  43. Selected Policies • Tenure Clock Extensions • Parental Leave • Flexible Work Arrangements (FWA) • Primary caregiver for parent, child, spouse or domestic partner for serous health conditions • Serious health condition of faculty member • Catastrophic residential property loss • Other personal or family priority approved via FWA • Specialized experience or training, or significantly increased administrative duties

  44. Employee Occupational Health and Wellness • Available to you and your employees • Injury Care • Work Exposures • Get emergent care if needed first • Then call (919) 684-8115 and ask for EOHW (24/7 service ) or in-house 115 • Fitness for Duty Evaluations

  45. Contacting EOHW • Hotline: (919) 684-8115 or in-house 115 • Phone: (919) 684 3136 • E mail: daily) • Page: Co-Directors Carol Epling, MD,MSPH 970-4244 George Jackson, MD 970-3449

  46. Personal Assistance Service (PAS) Confidential assessment, short-term counseling, and referrals for personal, family, or work concerns Available to faculty, staff, and immediate family members Licensed staff of clinical social workers, counselors, and psychologists

  47. Reasons you might contact PAS Emotional concerns (stress, depression), marital/relationship issues, career concerns, family difficulties, financial difficulties, substance abuse Consultation about staff work performance and productivity problems, suspected impairment, grief at work and traumatic incidents in workplace

  48. Contacting PAS • Office in Erwin Square Tower • 2200 W. Main St on 4th floor, Suite 400-A • (919) 416-1727 •