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Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet

Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet. Meet Directors Info. www.mdswim.org Administration -> Meet Directors www.usaswimming.org. Important Dates. Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1 st Meet Notice (DRAFT)

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Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet

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  1. Meet Directors GuideSteps for Running a Efficient and Effective Swim Meet

  2. Meet Directors Info www.mdswim.org Administration -> Meet Directors www.usaswimming.org

  3. Important Dates Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1st Meet Notice (DRAFT) Submitted by e-mail non PDF Format Before HOD

  4. Important Dates Meet Notice – Posting 60 Days Before Meet meets@mdswim.org Meet Events File (MM) – Posting 30 – 60 Days Before Meet webmaster@mdswim.org USA Swimming – SWIMS Recon 10 – 15 Days Before Swim meet pkaplan10@comcast.net

  5. Technical Planning Goal Maryland Swimming Scheduled Meets September – December Posted by October 1st January – March Posted by December 1st April – July Posted by March 1st

  6. Meet Director & Coaches Meet Safety Director Equipment Operators Volunteer Coordinator Meet Referee Safety Marshals Lifeguards Facilities Timing Equipment Computer (MM) Announcer Timers Clerk of Course Concessions Awards Set-Up/ Break-Down Starters Referees Stroke & Turns Who’s in Charge?

  7. Meet Director(Coach or Volunteer) • Reserving Facilities • Meet Notice • Meet Manager Database • Volunteers • Communication • Sales • Running the Meet

  8. Safety Director (Coach or Volunteer) • Pool is Safe • Pool & Facilities Functional • Pool Chemistry • Monitoring Athletes & Non-Athletes • Safety & Emergency Action Plan • Lifeguard On-Duty • Warm-Up/ Entire Meet • Safety Marshals • No Parents in Competition Area • First Aid Equipment

  9. Meet Equipment Operators (Coach or Volunteer) • Setting Up Timing Equipment • Testing • Test Start • Timing System Communication • Display • Computer - Meet Manager • Get Times • Back-Up

  10. Facilities • Reserved & Capable • Timing Equipment • Pads, Buttons, Watches, Timing System • Safety Equipment • Lifeguard, Back Board, First Aid Kits, AED • Seating Arrangements • Custodial & Facility Operators

  11. Meet Notice • What Type of Meet? • SCY, LCM, Timed Finals, P/F • Qualifying Time Standards • Location • Entry Limits & Restrictions • Rules – USA Swim/ MD Swim/ Host • Entry Information • e-mail, entry deadline, proof of times, fees

  12. Meet Manager Database • Created after Meet Notice – Finalized • Reflects everything in the Meet Notice • Back-ups • Purge/ Old Databases • Import • Meet Entries, Time Standards, Records • Export • Meet Recon, Meet Exceptions, Meet Results

  13. Volunteers • Officials • Starter, Referee, Stroke & Turn • Timing System & Computer (MM) • Check-In, Announcing, Results • Timers (2 per lane) • Head Timer, Relief Timers • Clerk of Course • Safety Marshals

  14. Volunteers Cont. • Concessions • Food, Programs, Apparel, Contests • Awards • Hospitality • Set–Up Crew • Break–Down Crew • Other

  15. Communication With: • Coaches & Teams • Entries, Payments • Meet Changes • Warm-Up Times • Final Results • Coaches Packets • Officials • Confirm with Referee • Meet Volunteers • Confirm with Coordinator

  16. Sales • Programs • Full Meet or by Sessions • Concessions • Available & Reasonably Priced • Swim Equipment & Meet Apparel • CYS • Metro Swim Shop • Meadowbrook • Swim Pro

  17. Running the Meet • Check Lists • 1 Month Out, 1 Week Out, 1 Day Out • Equipment Test • Timing Pads, Buttons & Scoreboard • Watches • 4 Hour Sessions • Timeline • Relax & Have Fun Its all for the Swimmers!

  18. Post Meet Wrap-Up(No later than 30 days following meet) ALL Post Meet information needs to be sent to: Maryland Swimming Office P.O. Box 255 Shrewsbury, PA 17361 Must include: Copy of Accounting Form Check (made out to Maryland Swimming) Report from Meet Manager Showing # Swimmers by Club Session Sheets Signed by Meet Referee

  19. Post Meet Wrap-Up(No later than 30 days following meet) ALL Results MM Back-Ups & TM need to be sent to: webmaster@mdswim.org ALL TM Results need to be sent to: Fred Manning times@mdswim.org

  20. Changes Update Meet Notice Throughout Meet • Format/ Set-Up • Add/ Subtract Events • Unique to the Meet • Dog Bone Heats • What Worked • Can Improve On • What Didn’t Work • Can Improve On

  21. Training & Retaining Volunteers Recruit, Recruit, Recruit SHADOWING Timing System Computer & Meet Manager Safety Marshals Officials

  22. Questions? Patrick Underwood swimgbsa@verizon.net Matthew McDonough coachmcdonough@gmail.com

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