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LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library PowerPoint Presentation
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LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

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  1. LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

  2. Agenda • Replicating the NDSR Model in NYC & Boston • NDSR Boston • Applying the Model’s Concepts More Generally

  3. Replicating & Testing the Model IMLS-funded grants to test model in New York (METRO) and Boston areas (Harvard / MIT)

  4. Replicating What Exactly? • Resident cohort model • Resident eligibility and application requirements • Single institution administrating residency • Distributed hosts within the same metropolitan area • Residency structure • Core curriculum

  5. Boston Model Expansions • Extended curriculum • More host involvement • Preservation-specific focus for projects • Additional roles for instructors and community

  6. Why Did We Want to Replicate it in Boston? • Need staff with real world preservation experience • Recognized the mutual benefit to residents & hosts • Aligns well with Harvard/MIT outreach & educational mission • Many local/regional learning opportunities • Strengthen regional institutional relationships

  7. Timeline 5 residents in NY 5 residents in Boston 5 residents in NY 5 residents in Boston Sept. 2014 June 2015 Sept. 2015 June 2016

  8. Application Timeline June 13th Residents Confirm acceptance May30: resident applications due Instructor workshop; 2 days (August) April 25th: hosts applications due Sept. 2014: residency starts March 14: Applications available on NDSR Boston website June 6: residents selected and notified May 16: hosts selected

  9. Host Application Process • Express interest and institutional commitment • Identify a primary mentor • Design good project for resident • Tied to institution’s strategic objectives • Intellectually challenging • Able to complete in 9 months • Resume-building (clear deliverables, component the resident can own)

  10. Role of Hosts During Residency • Assist residents in developing a development plan with input from instructors • Mentor resident • Host at least one site visit for residents & hosts • Participate in curriculum activities • Help identify professional development and training opportunities • Help evaluate program

  11. Boston Hosts 2014-15 Tufts Harvard MIT WGBH Northeastern

  12. Boston Host Projects 2014-15 • Format Migration Plans & Framework (Harvard Library) • Making Music Last (MIT Libraries) • Channeling Streams of Archival Records (Northeastern University Archives and Special Collections) • Institutional Knowledge of Research Data (Tufts University) • Digital Media Preservation (WGBH)

  13. Other Roles • Instructors • Immersive week • Anytime during residency • Community • Participate in or organize events • Help evaluate program

  14. Resident Application Process • Cover letter, C.V, 3 letters of reference • Video or online project answering “Why are you passionate about digital preservation?” • Rank host preferences

  15. Resident Applicants - State

  16. Boston Applicants - School

  17. Boston Applicants - Degrees

  18. Boston Residents Jen LaBarberaNortheastern Joey HeinenHarvard Tricia PattersonMIT Rebecca FraimowWGBH Samantha DeWittTufts

  19. Residency Structure Project work at host institutions & Ongoing educational & social events for residents & hosts Immersion workshop Capstone event Sept. 2014 June 2015

  20. Residents: Curriculum • Immersive week to provide a landscape view of digital stewardship • Scheduled events that build on pre-existing community events whenever possible • Group activities that extend experiences and build community • Individual residency requirements tailored to projects, skills, and interests

  21. Instructors • Involve instructors and presenters from: • host institutions • local institutions • pre-existing webinars and events • residents: discussing progress on projects • Instructor workshop • Train-the-trainer for novice instructors • Coordination with interested instructors / presenters

  22. Residents: Immersive Week • Launches the residencies • Morning instruction • DPOE*: Identify, Select, Store, Protect, Manage, Provide • Interactive with examples pertaining to projects • Afternoon demonstration and hands-on • Identify relevant tools for projects • Review workflow scenarios and practical examples • Discussion and review • Note: participation by hosts, trainee instructors *DPOE = Digital Preservation Outreach and Education

  23. Residency Events • Scheduled curriculum events • In-person presentations, demonstrations, etc. • On-line activities, e.g. webinars plus discussion • Group activities • Events at host institutions • Participation in regional events • Tours, visits and networking • Collaborate on organizing events • Capstone event

  24. Resident Requirements • Attend scheduled events • Identify one event to organize and/or lead • Categories of requirements, one or more activity per category • Category: Community • e.g. volunteer to help a professional group • Category: Skills Development • e.g. identify skills, interview person for each

  25. Applying the Model’s ConceptsMore Generally • Education is a must, but also round out your skills: • Seek hands-on experience & practical learning opportunities • Volunteer for projects, committees, etc. • Develop your technical skills • Download & learn tools, learn a programming language, work your way through a technical specification • Develop your general skills • Presentation skills, research and writing skills, event planning, grant-writing, ability to convene and run meetings • Network! • Conferences, contribute on mailing lists, LinkedIn, interview, professional social events

  26. NDSR Boston Websitehttp://projects.iq.harvard.edu/ndsr_boston

  27. Acknowledgements • Kristen Confalone, Project Manager, Harvard Library • Nancy McGovern, Curriculum Coordinator, MIT Libraries • Project Advisory Board • Karen Cariani, WGBH • Michele Cloonan, Simmons • Michele Kimpton, DuraSpace • Elaine Martin, UMass Medical • Megan Sniffin-Marinoff, Harvard University Archives • Boston Hosts & Mentors • IMLS • Library of Congress • NDSR NYC Team at METRO

  28. Thank You! Questions or Comments? http://projects.iq.harvard.edu/ndsr_boston ndsr-boston@hulmail.harvard.edu