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Laboratory Exercise 6 – Adding Multimedia and Hyperlinks

Office Productivity Tools 2 Laboratory Exercise # 6 Adding Multimedia and Hyperlinks Objectives: At the end of the exercise, the students are expected to be able to: v Add audio and video in a presentation. v Insert file or Internet hyperlinks. v Add Action buttons in a presentation.

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Laboratory Exercise 6 – Adding Multimedia and Hyperlinks

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  1. OfficeProductivityTools2 LaboratoryExercise#6 AddingMultimediaandHyperlinks Objectives: Attheendoftheexercise,thestudentsareexpectedtobeableto: vAddaudioandvideoinapresentation. vInsertfileorInternethyperlinks. vAddActionbuttonsinapresentation. Materials: •3½floppydisk Note:Allexercisesshouldbesavedinyourdatadiskandmustbesubmittedtoyourinstructorafterevery laboratorysession. Filestobeused: •Activity8xxx.ppt •GetReady.wav •Mouse.mpeg •powerpoint.jpeg •Sample.pps BasicInformation: TherearealotofotherPowerPointfeaturesyoucanuseindeliveringyourpresentation.Someofwhichare: multimedia,hyperlinks,andactionbuttons. Multimedia Audioandvideoaremultimediayoucaninsertinapresentationtoaddattractioninapresentation.Some usersaddaudioandvideobecauseitisneeded,likeinapresentationwhereinyouarelaunchinganew audioorsay,anadvertisement. SoundFilesaremusicorsoundsinsertedinaslidetogiveamoredramaticeffectinyourpresentation. Samplesoundfiles,suchasapplause,lasersounds,drumrolling,etc.areprovidedbyPowerPoint.Other soundfilescancomefromyourcomputer,Internet,orfromtheMicrosoftClipOrganizer.Iftherewillbe timesthatyoucannotaddthemusic,youmayjusthowever,recordthesound.Asoundinsertedina presentationisrepresentedbyasound iconwhichwillconfirmyouthatthesoundwasadded.Youcan setyoursoundplayingallthroughouttheslideshoworsimplyplaywhenclicked.Itissuggestedtousefiles oflessthan5MBsothatyourpresentationcanplaysmoothly.Usually,filesarelinkedtoyourfileratherthan embedded. Moviefilesaremoviesoranimationsaddedtoslidesusedtoentertain,support,ordemonstrateatopicbeing presented.Youcansetthemovietoplayautomaticallywhenyoustartyourpresentationorsetitmanually andclickonitwhenit’stimetoshowthemoviefile. TypesofvideofilesormoviessupportedbyPowerPointare: • • • Quicktime(OT,MOV) QuicktimeVR(QTVR) MPEG(mpg,mpeg),andVideoforWindows(AVI) Incontrast,thetypesofsoundormusicfilessupportedare: •AudioInterchangeFileFormat(AIF,AIFF,AIFC) •AppleQuickTimeMovieSound(MOV,MOOV) •AppleSystemsound(SFIL) •AppleSystemResourceSound(RSRC,rsrc) •CCITTA-Law(EuropeanTelephony)AudioFormat(ALAW) LaboratoryExercise6–AddingMultimediaandHyperlinks

  2. OfficeProductivityTools2 • • • • CCITTU-Law(USTelephony)AudioFormat(AU,SND,ULAW) MicrosoftWindowsWaveform(WAVE,WAV) MPEGLayer3Audio(MP3) MusicalInstrumentDigitalInterface(MIDI,MID,KAR) Hyperlinks HyperlinksinPowerPointcanalsomeanliterally,ahyperlinkinanInternet.Inthismanner,youmustbe connectedinanInternetwhenlinkinginanURL.NotonlyURLsarecanbelinkedbutalsodocuments, slides,otherpresentation,movie,sound,etc.Thiscanbelinkedandnotembeddedwhenthesefilesaretoo bigtoinsertinapresentation.Giventhat,thefilesmustalsointhesamecomputeryouareusing.Evenfiles inaCDcanbelinkedfromapresentation,ofcourse,giventhattheCDisinserted.Whenyoumouseovera hyperlink,youwillnoticethatthemousecursorbecomesahand,indicatingthatyoucanclickthatparticular textorobject. ActionButtons Actionbuttonsalsoservesasahyperlinkwhichitlinksyoutotheidentifiedslideorbringsyoutoanother location.Thesebuttonscanalsobelinktodocuments,slides,otherpresentation,movie,sound,andalso eventoaURL.Theseactionbuttonsaremostlyusedwhencreatingapresentationthatlookslikemoreofa webpagebutarecommonlyunderstoodsymbolsusedtomovetothefirstslide,next,previous,orlastslide. Activity#9AddingMultimediaandHyperlinks 1.OpenthefileActivity8xxx.ppt. 2.Onyourfirstslide,accesstheInsertmenu>MoviesandSound>SoundfromFile.TheInsertdialog boxappears. 3.Fromthisdialogbox,locatetheGetReady.wavfile.(Askyouinstructorwheretolocatethefile.) SelectthefileandclickOK. 4.PowerPointwillaskyouonhowwouldyoulikeyoursoundtostartinthepresentation,either, automaticallyorwhenclicked.Choosethesecondoption:Whenclicked. 5.Thesoundiconmustbevisibleintheslideforyoutoclickandplay,soplaceitonthelowerright corneroftheslide. 6.Ifyoucannotice,thesoundiconissmall.Well,thiscanberesizedintoyourdesiredsize.Simply holdanddragthehandlestoyourdesiredsize. Therearealotofformattingyoucandotothephysicalattributesofthisicon,suchas,toputashadow,a line,fillcolor,etc.Simplyclicktheicon,accesstheFormatmenuandchoosePicture.Modifytheline andfillcolortoyourdesiredformat.Toapplyshadow,tomakeitlooklikeabutton,selecttheiconand clicktheShadowStylebuttonfromtheDrawingtoolbarandchoosefromtheavailableshadowforthe selectedobject. 7.Right-clickthesoundicontoviewotheravailablepropertiestomodify.ChoosetheEditSound Objectoption.TheSoundOptionsdialogboxappears. TheOptiondialogboxallowsyoutomodifyplayanddisplayoptionoftheinsertedsound.Moreover, thisdialogboxalsoallowsyoutoviewthecompletedirectorywherethesaidfileislocatedandalsothe totalplayingtime.Clickingthesoundiconfromthedialogboxallowsyoutomodifythevolume.The loopuntilstoppedandhidesoundiconduringslideshowoptionsarecommonlyusedwhenchoosingto playthesoundautomatically.ClickCancelbutton. LaboratoryExercise6–AddingMultimediaandHyperlinks

  3. OfficeProductivityTools2 8.However,youmayalsoright-clickthesoundiconandchooseplaysoundoptiontohaveapreview ofthesound. 9.SaveyourworkasActivity9xxx.ppt. 10.Createanotherslideafteryourfifthslideandapplytheblanklayout. 11.AccessInsertmenu>MoviesandSound>MoviesfromFile. 12.InserttheMouse.mpegfile(askyourinstructorwheretolocatethefile.) 13.PowerPointwillalsoaskyouifthisvideoshouldplayautomaticallyorwhenclicked:choosethe Whenclickedoption. 14.Ablacksquareappearswhichservesasthescreenofyourvideo.Resizethescreenifneededand centerthescreenontheslide. 15.Modifythelinestyleofyourscreen.AccessitsFormatPicturedialogboxbychoosingPictureoption fromtheFormatmenu. 16.AccesstheColorsandLinetab.FromtheLineportion,changethecolortoRed. 17.ClickontheDasheddrop-downlistandchoosetheLongDashDotthenchangetheweightto2pt. ClickOK. 18.Right-clickthescreenandchooseEditMovieObjectoptiontodisplaytheMovieOptionsdialogbox. JustliketheSoundOptionsdialogbox,thisallowsyoumodifyitsplayanddisplayoptionandalsogivesyou thetotalplayingtimeandthecompletedirectoryofwherethemovieislocated.Though,itgivesyoutwo moreoptions,tobeexact,torewindthemoviewhendoneplayingsoyouwon’trunagaintheslideandplay andthesecondistozoomtofullscreen.ClickCancel. 19.Topreviewthevideo,right-clickthescreenandchoosePlayMovieorsimply,double-clickthe screen.Yourmousepointerbecomesahandpointer. 20.Clickthescreentostopthevideo. 21.Addatextboxandkeyin:MouseVideo,tointroducethevideo. Now,let’saddhyperlinksthatwilllinktoaslide,toaparticulardocument,URL,etc. 22.Createanotherslide.Acquirethefollowingtextboxesasshownbelow. LaboratoryExercise6–AddingMultimediaandHyperlinks

  4. OfficeProductivityTools2 23.Clickonthefirsttextboxthatsays:Otherpresentation.AccessInsertmenu>Hyperlink.TheInsert Hyperlinkdialogboxappears. 24.LocateyourActivity6xxx.ppt,clickthefileandclickOK.Thetextsmustnowbecoloredredand underlined. 25.ClickURL’stextbox>Insertmenu>Hyperlink. 26.Keyin:http://www.yahoo.com.phontheAddresstextbox.ClickOK.Thetextboxwillhaveno changes. 27.ClicktheOtherFile/documenttextbox>Insertmenu>Hyperlink. 28.Linkthistopowerpoint.jpg(theimageyouusedfromyouractivity3xxx.ppt). 29.Createanotherslidewithatextboxandkeyin:ThankYou!!!. 30.Gobacktoyourseventhslide,clicktheOtherslidetextbox>Insertmenu>Hyperlink. 31.ClickthePlaceinThisDocument button.ChooseLastslideoptionandclickOK. 32.Runandsaveyourpresentation. Tip: DidyouknowthattherestillanotherwayofaddinghyperlinksasidefromaccessingtheInsertmenu,also asidefromright-click>Hyperlink? ThisisthroughtheuseofSlideShowmenu>ActionSettings.TheActionsettingsdialogboxallowsyouto chooseeithermouseclickormouseoveraction.Themouseoveractionissimplytopointtoanobjectand linkstocertainfileorslide.However,thisdialogboxalsogivesyoutheoptiontorunaprogram.Tryusing ActionSettings. LaboratoryExercise6–AddingMultimediaandHyperlinks

  5. OfficeProductivityTools2 33.Right-clickyourfirsttextboxandchooseRemoveHyperlink. Right-clickinganobjectwithahyperlinkalsogivesotheroptionsinmodifyingahyperlinksuchasremove, copy,edit,andopenthehyperlink. 34.Thetextboxstillselected,accessSlideShowmenu>ActionSettingsorright-click>ActionSettings. 35.FromtheActionSettingsdialogbox,clicktheMouseOvertab. 36.ClickonHyperlinktoradiobuttonandchooseOtherPowerPointPresentationfromthedrop-down list.Exploreotheroptionsavailable. 37.LocateyourActivity6xxx.pptandclickOK.ChoosefirstslideoptionandclickOK. 38.Now,clickontheSlideShowbuttonorpressthe<SHIFT+F5>keytoruntheparticularslideand seethedifferenceofmouseclickandmouseover. Let’saddanotherformofhyperlinkcalledasActionbuttons.Thereare12typesofactionbuttonyoucanuse whichinjusttherename,obviously,sayswhattheirfunctionsare: • • • • • • • • • • • • Custombutton Homebutton Helpbutton Informationbutton BackorPreviousbutton ForwardorNextbutton Beginningbutton Endbutton Returnbutton Documentbutton Soundbutton Moviebutton 39.Switchtoyourlastslide>SlideShowmenu>Actionbutton>ActionButton:Custom. 40.Dragintotheworkspace,justenoughasabutton.TheActionSettingsdialogboxappears. 41.FromtheMouseClicktab,clickontheHyperlinktoradiobuttonandchooseEndShowoption. ClickOK. 42.Thebuttonstillselected,modifythelineandfillcolortoyourdesiredcolor. 43.Right-clickthebuttonandchooseAddText.Keyin:End.Youmayaswellmodifythefonttypeand sizeofthetextinsidethisbutton. 44.Runyourwholepresentationandsaveyourwork. 45.Closetheapplication. PracticalExercise: Createyourownaudiovideoproductioninwhichnomouseclickormouseoverwillbeneeded.Hereare theguidelinesandconsiderationsyoumustconsider: 1. 2. 3. 4. 5. Useallpossibleslidelayoutsanddesigntemplatethatwillsupportyourpresentation. Resizeimagesaccordinglyineachslide. Formattheimagewitha3ptlineandawhiteborder. Youmayuseshapeslikecalloutsorbannersinaddingtexttomakeyourpresentationmorecreative. Insertanaudiocliponthefirstslidewhichmustplayautomaticallywhentheslideshowstartsand mustloopuntilstopped.Also,thesoundiconmustbehidden. 6.Useallpossibletransitionsandeffectsforslidesandimages. 7.Settheslidetransitionaccordinglyuntiltheendofyouraudio. LaboratoryExercise6–AddingMultimediaandHyperlinks

  6. OfficeProductivityTools2 8.Nomouseclickormouseoverwillbeapplied. 9.NameyourpresentationasPracticalXXX.ppt. Seesampleoutputforyourreference.Thepicture/imagesandsoundclipyouwilluseshouldnothaveany maliciouscontent.(Askyourinstructoronwheretolocatethesample.ppsforyourreference.) Note:Forthenextexercise,researchaboutthefeaturesofPowerPointincludedinthispresentation.Saythat youwillbereportingthispresentation.Jotdownnotesorideasthatyoumustnotforgetwhenpresentingor whatyouwillbesayingineveryslides.Youmustbringthesenotesonyournextlaboratory.Nonotesor researchbroughtonthenextlaboratory,willhavenoexercise. *MicrosoftOfficePowerPoint2003Help LaboratoryExercise6–AddingMultimediaandHyperlinks

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