1 / 16

Safe Schools Report and Behavior Data Updates

Safe Schools Report and Behavior Data Updates. Victoria Fields and Rae Burgess, Safe Schools Program Consultants Office of Continuous Improvement and Support Division of Student Success. Safe Schools Reporting Timeline. May 1: Data Verification Window Opens

sidneyc
Download Presentation

Safe Schools Report and Behavior Data Updates

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Safe Schools Report and Behavior Data Updates Victoria Fields and Rae Burgess, Safe Schools Program Consultants Office of Continuous Improvement and Support Division of Student Success

  2. Safe Schools Reporting Timeline • May 1: Data Verification Window Opens • June 28: Data Verification Window Closes • June 28: Superintendent verification of accuracy of safe schools data for each district due • June 28: Director of Special Education verification of special education discipline data due • July 1: KDE extracts Safe Schools data from IC Reporting Warehouse • July 15: Safe Schools data available for district and school review via secure School Report Card • July 31: District and school review of Safe Schools data must be complete Victoria Fields and Rae Burgess

  3. Safe Schools Criteria • Behavior event of bullying/harassment, weapons, drugs, alcohol, tobacco, assault or violence regardless of resolution • Resolutions of In School Removal, Out of School Suspension, Expulsion with or without services, Corporal Punishment, Restraint, Seclusion, Interim Alternative Education Setting (Special education only)

  4. Data Verification - Errors The tasks below should be completed by the district Safe Schools Coordinator and also by the district Director of Special Education Generate Safe Schools error/warning report • Ensure ALL errors generated are resolved • ER01: State Resolutions – Missing Start/End Dates and /or Start/End Times • ER02: State Resolutions without a State Event Code • ER03: Events without a Participant • ER04: Behavior incident date outside of selected calendar(s) or enrollment(s) Victoria Fields Victoria Fields and Rae Burgess

  5. Data Verification - Warnings The tasks below should be completed by the district Safe Schools Coordinator and also by the district Director of Special Education Generate Safe Schools error/warning report • Review warnings and resolve as appropriate • WA01: Out of School Suspension/attendance Dates and/or Times are Inconsistent • WA02: Restraint or Seclusion Resolution without corresponding Behavior Response • WA03: Student Behavior Resolution Start Date is not within a District Enrollment • WA05: Restraint or Seclusion Behavior Response without corresponding Resolution Victoria Fields Victoria Fields and Rae Burgess

  6. Generate Extract Produce behavior records for school or district • Review data for accuracy • Data can be filtered by Sub_Report to review incidents by Violence, Drugs, Alcohol, Tobacco Harassment or Weapon • Review all incidents carefully, paying close attention to the following: • Assault especially at elementary level • Weapon in particular weapon type of handgun, shotgun/rifle and destructive device • Harassment incidents must have an harassment type Victoria Fields Victoria Fields and Rae Burgess

  7. Resolutions • Resolutions to pay close attention to: • Expulsion without services • Removal (In-School and Out-of-School) of Special Education students for more than 10 days • Resolutions of Restraint (SSP7) and Seclusion (SSP8) must have corresponding Restraint or Seclusion Responses • Responses of Restraint or Seclusion must have corresponding Restraint (SSP7) or Seclusion (SSP8) resolutions Victoria Fields Victoria Fields and Rae Burgess

  8. In School Removal | Change of Placement • If a student with an IEP is serving an In-School Removal and the Admission and Release Committee (ARC) determines a change of placement to alternative setting; the behavior resolution end date and time should be updated to the date/time the ARC made this determination. Victoria Fields and Rae Burgess

  9. Resolution Fields • Suggestions for use of Resolution fields to ensure data quality: • Ensure state resolutions of SSP2: without services is not selected for students with disabilities • Ensure state resolutions of SSP5: corporal punishment are not used if this resolution is not part of board policy • Review start/end times to confirm accuracy of AM and PM designations • Review resolution length to ensure there are not lengths longer than the school year unless expulsion • Review resolution length to filter special education students with greater than 10 days for removal Victoria Fields and Rae Burgess

  10. Validation of Data Accuracy • Superintendent and Director of Special Education (DoSE) must verify the district’s safety data is accurate by June 28th. • The superintendent survey will be sent to the Safe Schools Coordinator as listed via Person Role Manager/Open House • The DoSE survey will be sent to the Director of Special Education as listed via Person Role Manager/Open House Victoria Fields and Rae Burgess

  11. Safe Schools Report Changes • Logic for the Homeless Status element reports from the enrollment that was active on the incident date • Logic for the Resolution Length element calculates to the 10th of a day • Based on resolution start and end time • Only counts days that are school/instructional days • Only calculated for state mapped resolutions Victoria Fields and Rae Burgess

  12. Safe Schools Report Changes continued • Logic for Warning 1 (OSS resolution/attendance dates/times) has been updated to not trigger if the resolution time period overlaps a shortened day in the calendar. • If a day in the enrolled calendar has a Start Time or End Time populated for a date that overlaps the resolution, the warning will not be triggered. • Logic for Warning 3 (resolution not within district enrollment) has been updated to ignore resolutions that are not state-mapped • The Sub Report element has been updated to report an abbreviated description value, i.e., drugs, harassment, etc.. Victoria Fields and Rae Burgess

  13. Safe Schools Report Changes continued • When an event is tied to multiple Harassment, Drug, or Weapons Types, the following elements will list each description separated by a semicolon: • Harassment Type • Drug Type • Weapon Type Victoria Fields and Rae Burgess

  14. Validate Behavior Set-up for 2019-20 • Any local event types added must have a appropriate state code selection (required but defaults to No State Violation) • All appropriate resolutions mapped to a state resolution code, i.e., In School Removals • All response types are mapped to a state response type Victoria Fields and Rae Burgess

  15. Data Standards and Resources • Share data standards and available resources with staff in district responsible for data entry of behavior and special education. KDE’s communication is to Safe Schools Coordinators and Directors of Special Education • KSIS Data Standards – Behavior • KSIS Data Standards – Special Education Series • Review of Safety Data Guidance (this document can be beneficial for review of Safe Schools Report) Victoria Fields and Rae Burgess

  16. Questions • Contacts: • Victoria Fields, Victoria.fields@education.ky.gov • 502-564-4772, ext. 4015 • Rae Burgess, rae.burgess@education.ky.gov • 502-564-4772, ext. 4019 Victoria Fields and Rae Burgess

More Related