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EVM Management System (EMS) Version-1.0 Introduction

Manage EVM units, shift locations, generate orders & reports, and resolve conflicts using a web-based and mobile application. User modules include ECI, Manufacturer, CEO, DEO, etc.

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EVM Management System (EMS) Version-1.0 Introduction

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  1. EVM Management System (EMS)Version-1.0

  2. Introduction The New EVM Management System will have two components, first is a Web-based application and second is a Mobile application. Web-Based Application - It is a main application which will be having core functionalities related to EVM business processes and will be used by users like Manufacturer, ECI, CEOs. DEOs, Warehouse In charge, etc. Role based access will be provided to different users at same url Mobile Application - This is a supporting application which will be used by temporary users for mainly scanning at warehouse level during sending and receiving EVM Units, FLC , receiving in AC after 1st randomization etc..

  3. Challenges on ETS and resolved in EMS EMS ETS Receiver will be able to mark it as orphan and unit will be settled in EMS Case will not be exists in EMS DEO will have facility to change status of units Mapping modification facility will be provided Repaired entry will be done by mobile app User has not select manufacturer. Validation will be done on login credential. Cont…. • If sender has sent wrong units (Units sent physically but not in ETS). • User unable to send units from AC warehouse to repair room. • User is unable to change status of units • Manufacturer is not able to change allocation of warehouse to send units • If Manufacturer wants to change status of repaired units to usable he need to do it by selecting units one by one and it takes lots of time. • Sometime manufacturer select other manufacture while stock taking of new units. For example BEL user sometime selects ECIL as manufacturing company.

  4. Challenges on ETS and resolved in EMS EMS ETS • Sometime user selects wrong units type while taking stock. Though stock taking of Control unit is going on but user selects Ballot from unit type drop down • User creates wrong kind of strong room. For example user creates PC type strong room instead of AC type strong room. • User wrongly creates normal order to send randomised units to AC strong room instead of sending units by clicking create randomisation order button and then clicking send units to AC warehouse in Randomisation master screen. Validation will be work identifier of units; it will define at the time of stock taking This case will not be exist in EMS Case will not exist in EMS; order of randomization will bot b generated ins system.

  5. Main objectives (1/2) •EVM units ( BU /CU /VVPAT) lifecycle management from production to destruction •EVM shifting management from one location to another location •To make smooth flow of order generation & real time order tracking •To provide order modification & order cancellation facilities •To keep track of EVM units during on-going election process activities; from FLC to poll day EVM units deployment •To add more units for poll after 1st & 2nd randomization •Blocking & Unblocking of Units

  6. Main Objective (2/2) •Make easy to search details of units by providing unit ID or few basic details •Prevent manual entry of EVM units to avoid error / duplication of units across warehouses, etc.. • Conflict raising & resolution •To generate real time reports of EVM units regarding location, availability, etc. •Manage training units which are allocated before Randomization •Capture information of replaced units during commissioning, dispersal, mock poll & actual poll •Capture defect description of units during marking unit as a defective

  7. User Modules User modules of proposed application are: • ECI • Manufacturer • CEO / CEO office • DEO /DDEO • AC User / PC User • Warehouse In charge (ECI & Manufacturer both) • Temp User (Mobile App User – ECI User’s & Manufacturer’s User Both)

  8. Functional Modules Covered in Web Application 1.User & Entity Management 2.Production of new units 3.Shifting of Units 4.First Level Check 5.Awareness 6.Randomization 7.Supplementary Randomization 8. Replacement of units 9.Election Petition & Reserve Unit Handling 10.Conflict Handling

  9. Modules Covered in Mobile Application • Login • Dashboard • Send / Receive • FLC • Awareness • AC Randomization • PS Randomization • Receive after poll • Receiving of reserve units • Conflict handling • Pending Uploads

  10. User Management • Basic understanding of module • Preparatory steps for module • User must have official / government email ID • User must have mobile number • Explore how to create and manage users and entity

  11. Abbreviation of roles • CEO- Chief electoral officer • CEO Office – Staff from Chief electoral office • DEO- District electoral officer • DDEO- Dy. District electoral officer • AC User- Returning officer in case of Vidhan Sabha election • PC User- Returning officer in case of Lok Sabha elcttion • WH –In charge- Warehouse manager of Normal warehouse • Temp User- Mobile application user

  12. User Creation by ECI AdminECI Admin can create five type of users i.e. CEO, CEO Office, Supervisor, ECI Departmental User, and Manufacturer User

  13. User Creation by Chief Electoral Officer (CEO)CEO can create three types of users i. e. DEO, DDEO, PC User and CEO office users.

  14. User Management by District Election Officer (DEO)1/4DEO can create Warehouse and Assembly Constituency User, Warehouse Manager and temp user.

  15. Warehouse Creation by DEO (2/4)

  16. User Creation by DEO(3/4)Two Type of users i.e. Warehouse Manager and AC User

  17. Temp User(Mobile User) Creation by DEO (4/4)

  18. User Management by Manufacturer(1/3)Manufacturer can create Warehouse and two types of user i.e. Warehouse Manager, Depts.. User

  19. Warehouse Creation by Manufacturer(2/3)

  20. User Creation by Manufacturer(3/3)

  21. User Verification Procedure WEB USER • Created user will be unverified till their authentication • Created user(CEO/DEO/AC User/ Warehouse Manager/ Manufacturer) will be notified through email contains verification link and OTP • Created User will click on link to verify their authentication • Created User will receive OTP on their registered Mobile number & email • OTP Verification will allow to set their password(One Small Letter, One Capital Letter, One Special Character, One Number and it should be limited up-to 8-16 character) • Successful verification allow to user Log-in at https://demo.eci.nic.in MOBILE USER • Created Temp will be notified through SMS contains Mobile Application link • Download and Install APK file • OTP Verification will allow to Log-in Mobile App

  22. Update User(Created) by Admin User To update user detail, Admin user has to required to follow below steps WEB USER • Created User; CEO/DEO/AC User/ WH Manager can not be deleted but User status & information can be updated only by admin • Visit User Management Section and Click on Change User • User Status: User status; verify or un-verify will be based on verification by user • User Profile: User can update user name, designation and mobile number if status is verified however admin / account creator can update all the information including email ID for both verified & unverified users • Affected user will be notified accordingly TEMP USER • Created User can not be deleted but User validity can be reduced & extended only by DEO • Visit User Management Section and Click on Create Temp User • User Status: Status of temp user will depend on validity of user • User Profile: DEO can update temp user name, designation

  23. Data Validation • Basic understanding of module • Preparatory steps for module • Take print out of units report from ETS • Verify count and detailed unit information from unit status report of EMS • Ensure integrity of migrated data from old ETS to new EMS • View / Download Reports

  24. Production Entry of Units • Only manufacturer can do stock entry of new produced units • Only those units will be transferred whose entry has already done in system • Stock entry will be done by mobile app however report will be shown to ECI & manufacturer both • View / Download Reports

  25. Order generation for New/Repaired Unit & Inter- Intra State Transfer • Basic understanding of module • Preparatory steps for module • How to generate order for new units order • How to manage movement of new units • How to generate order for Inter- Intra State Transfer • How to Map sender and receiver for Unit sending/ receiving • How to do scanning through mobile app for sending / receiving

  26. Order Generation for New/Repaired Unit by ECI • All new produced units will be scanned by mobile app and count of units will be shown on Manufacturer’s & ECI’s dashboard • Irrespective of availability of new produced units, ECI can generate order from manufacturer to State. • Manufacturer & Receiver have to do mapping of their own district / warehouse; Receiver has to do mapping first. • Units will be scanned at the time of dispatch from manufacturer ‘s warehouse and Same units will be scanned at the time of receiving in Receiver’s district warehouse • Order status can be tracked any time; ECI, sender & receiver can check real time status of order

  27. Order Generation for New/ Repaired Unit by ECI

  28. Order Preview for New/ Repaired Unit by ECI

  29. Order Generated for New/ Repaired Unit by ECIOrder has been sent to Manufacturer(Sender) and State(Receiver). Receiver has to do mapping first at district level to corresponding State.

  30. Order available to CEO for New/Repaired Unit

  31. Action will display two options Allocate EVM to District and Download PDF

  32. EVM Allocation to District and enter number of units to be allocated accordingly

  33. Order available to DEO for New/Repaired Unit

  34. Action will display two options Allocate EVM to District’s Warehouse and Download PDF

  35. EVM Allocation to Warehouse and enter number of units to be allocated accordingly

  36. Unit allocation details

  37. Order available to Manufacturer for New/Repaired Unit

  38. Allocate EVM to Warehouse by Manufacturer

  39. EVM Allocation to Warehouse and enter number of units

  40. Dispatch order successfully allocated to WH by Manufacturer

  41. Allocation details and receiver details

  42. Dispatch Order available to Warehouse for New/Repaired Unit

  43. Order Assigning to temp User

  44. Assigned temp user detail

  45. Log-in by Temp User(Manufacturer)

  46. Order available to District’s Warehouse for New/Repaired Unit

  47. Order Assigning to temp User

  48. Assigned temp user detail

  49. Temp User (Mobile User

  50. Shifting of Units: Inter State/ Intra State/ Intra district shifting • Based on availability of units in different State/District, ECI/CEO can generate order from Sender to Receiver • Sender & Receiver have to do mapping of their own District/ Warehouse; Receiver has to do mapping first • Units will be scanned at the time of dispatch from Sender ‘s Warehouse • Same units will be scanned at the time of receiving in Receiver’s Warehouse Order status can be tracked any time; ECI, Sender & Receiver can check real time status of order

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