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Project reporting in FP6

Project reporting in FP6. Guidance notes for funding instruments. NCP meeting - Brussels, 27 January 2005 Hans Hartmann Pedersen, Directorate G, NMP Priority. REPORT TYPES.  INTERIM ACTIVITY REPORT.  PERIODIC ACTIVITY REPORTS.  DELIVERABLES.  PERIODIC REVIEWS.  FINAL REPORTS.

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Project reporting in FP6

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  1. Project reporting in FP6 Guidance notes for funding instruments NCP meeting - Brussels, 27 January 2005 Hans Hartmann Pedersen, Directorate G, NMP Priority

  2. REPORT TYPES  INTERIM ACTIVITY REPORT PERIODIC ACTIVITY REPORTS DELIVERABLES PERIODIC REVIEWS FINAL REPORTS OTHER DATA REFERENCES REPORT DEADLINES Reports must be submitted simultaneously, electronically and by registered mail(with acknowledgement of receipt)

  3. INTERIM ACTIVITY REPORT …to inform regularly the EC on the progress of the work • They may be required at eg. 2,3 or 6 months intervals, if specified in the contract (Annex 1) • Example of an INTERIM REPORT: • 0. Front page • 1. Summary overview of the objectives and achievements • 2. Workpackage activities progress • 3. Consortium management • 4. Plan for dissemination and use of the knowledge • 5. Other information (if needed)

  4. PERIODIC ACTIVITY REPORTS …required by the EC at the end of each reporting period • Activity report: Publishable summary, details about objectives, activities, milestones, deliverables, actual progress. • + Other data - Ethical, Calls, SME Coop./Coll. RTD info • + Annex’es – Plan for using and disseminating the knowledge ! • Management report: justification*) of costs & resources, financial statements (form C) by contractor, summary financial report, resource and cost tables • Funding distribution report • Draft planning for next 18 months(only IPs and NoEs) *) FP6 Contract - II.19 - Eligible Costs of the project must be: a) actual, economic and necessary for the implementation of the project b) determined in accordance with the usual accounting principles of the contract

  5. Annex’es, Deliverables & Supplementary Reports Annex’es to the periodic reports – only after 1st period: • Interim science & society report (coord. only) • Interim gender action plan report(only IPs and NoEs – all ct’s) • Interim workforce statistics report (not IPs and NoEs – all ct’s) • Interim socio-economic report (all ct’s) • Supplementary periodic reports • Deliverables … as specified in Annex I to the contract • ALL must be submittedelectronically and on paper(unless • otherwise specified) • Their approval is part of the periodic reviews of projects • Paper + e-copy: Report, Publ. rep., PUDK, Publ. PUDK

  6. PERIODIC REVIEWS …carried out by the EC at the end of reporting periods Reports and deliverables are their basis, but additional “hearing and/or review information” could be requested Main aspects assessed: • the degree of fulfilment of the project work plan • the degree of fulfilment of the deliverables • the necessity of the resources employed • the management aspects of the project • the likelihood to achieve the results • the planning of the next period (18 months for IPs and NoEs) • the plan for using and disseminating the knowledge Formats for the review report & indicators are in process!

  7. FINAL REPORTS 1/2 …cumulating and summarising the overall project activities Publishable Final Activity Report: main aspects, objectives, results and conclusions in a publishable form Final Plan for Using & Disseminating of Knowledge:publishable results, results’ exploitation and use potential (per result), innovation activities and report on engaging with the public (per contractor) Final Management Report: summary of the accepted costs of all the contractors for the entire duration of the project (format= periodic) Final Funding Distribution Report summary of the funding distributed to each contractor over the entire duration of the project.

  8. FINAL REPORTS 2/2 …cumulating and summarising the overall project activities • Final science & society report • Final gender action plan report(only IPs and NoEs) • Final workforce statistics report (not IPs and NoEs) • Final socio-economic report • Supplementary final reports as required by annex I

  9. OTHER DATA …if required According to Article II.3.1.d of the contract: “The consortium shall provide all detailed data requested by the Commission for the purposes of the proper administration of this project”

  10. REPORT DEADLINES

  11. For More Information For more information please see.. …on NMP home page http://www.cordis.lu/nmp\home …on CORDIS: http://www.cordis.lu/nmp/find-doc.htm# .. or contact: Hans-Hartmann.PEDERSEN@cec.eu.int

  12. Thank you for your kind attention !

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