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Key issues in project reporting

Key issues in project reporting. Jakub Rutkowski Project Annual meeting 9.02.2012, Hannover. Reports schedule in IQ project. • M0 - M6 - 31st May 2011 - half year internal report 1 • M7 - M12 - 30th November 2011 - half year internal report 2

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Key issues in project reporting

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  1. Keyissues in projectreporting Jakub Rutkowski Project Annualmeeting 9.02.2012, Hannover

  2. Reportsschedule in IQ project •M0-M6 - 31st May 2011 - half year internal report 1 •M7-M12 - 30th November 2011 - half year internal report 2 •M19-M24 - 30th November 2012 - half year internal report 3 •M25-M30 - 31st May 2013- half year internal report 4 •[M0-M18] 31st May 2012 – periodic report •[M18-M36] 30th November 2013 - final report

  3. Report types in IQ project • Fourinternalreports • monitoring projectprogress and use of resources • correction in advances • organazinginformationrecquired to externalreports • Periodic report- 31.05.2012 • Final report-30.11.2013 projectevaluation by EC

  4. Periodic report- keyelements • overview of the project progress, including achievements and differences with respect to Annex I to the GA and publishablesummary • anexplanation of the use of resources • afinancialstatement from each partner together with a summaryfinancial report

  5. Annex I to the GA definesmainissues of eachpartner’sactivity • objectives • personel effortassigned to each WP in person months • budgetstructuredividedintoWPs, costscatogories and beneficiaries • catalogue of deliverables and milestones

  6. Recording “Effort” and Time Commitments: Timesheets • „If timesheets are not prepared and submitted in accordance with the EC regulations, then the personnel costs cannot be charged and the shortfall in salaries and overheads will need to be met from the partners own budgets” • MUW collectssummarytimesheets as the part of internalreports for Project monitoring purposes • Partners shouldretaintheiroriginalpersonaltimesheets • the timesheet should include other non-InterQuality work as well as holiday and sickness

  7. Format of the reports and transmission modalities • IQ Consortiumshall transmit the reports and other deliverables through the coordinator to theCommission by electronic means • each periodic report shall be in the form of onesingle report in electronic format and includea copyof the signed Form C and the selfdeclaration of the Coordinator • formC must be signed by the authorised person(s) within the beneficiary’sorganizationand twooriginals shall be sent to the Commission • publishable summary, shall be of a suitablequality to enable direct publication without any additional editing • certificate on financialstatementwill not be required by any partner apart from MUW

  8. Submission of the report • report shall be transmittedthroughResearchParticipant Portal http://ec.europa.eu/research/participants/portal/page/home • each partner should register in the portal, sent the official e-mail address to WUM and will be grantedaccess to the IQ project

  9. Publishablesummary

  10. Core of the report

  11. Deliverables and milestonestables

  12. Explanation of the use of the resources

  13. Form C

  14. EC approval of reports and deliverables • the Comissionshallevaluatereports and deliverables and disbursecorrespondingpaymentswithin 105 days • after the reception of the report Comissionmay: • approve report and deliverables in whole, in part ormake the approvalsubject to certainconditions • reject the documents, givinganappriopriatejustification and ifappriopriate start the procedure of termination of the Grant Agreement • suspend the time limit when report ordeliverableshas not beensupliedorclarificationsarerecquired • suspend the paymentifprovisions of Grant Agreement hasbeeninfringed

  15. WP 9 shortwork plan • Task 9.1. Coordinationof the consortium • improvingprojectwebsite (in cooperation with WP7) • Task 9.2. Technical and administrative assistance to the ProjectPartners - assistance in preparation of periodicreports • Task 9.4. Communication and meetings with the European Commission • claryfingeventualdoubts and ensuringtimelysubmission of periodicreports • pleaseletusknowaboutyourideas and expectations!

  16. References • Grant Agreement No 261369. InterQuality. International Research on Quality in Healthcare • Guidance Notes on Project Reporting • Management Handbook.InterQuality: International Research on Quality in Healthcare • Researchparticipant portal http://ec.europa.eu/research/participants/portal/page/home

  17. Thankyou for your attention! InterQualitywebsite: http://www.interqualityproject.eu/

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