student accounting n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Student Accounting PowerPoint Presentation
Download Presentation
Student Accounting

Loading in 2 Seconds...

play fullscreen
1 / 46

Student Accounting - PowerPoint PPT Presentation


  • 114 Views
  • Uploaded on

Student Accounting. The Ins and Outs of Student Attendance for Secondary Campuses . Student Accounting Secondary Campuses Agenda August 17, 2011. Presenter: Oscar Lopez, Student Accounting Officer Joe Rodriguez, Administrative Assistant

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Student Accounting' - shing


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
student accounting

Student Accounting

The Ins and Outs of Student Attendance for Secondary Campuses

student accounting secondary campuses agenda august 17 2011
Student Accounting Secondary CampusesAgendaAugust 17, 2011

Presenter: Oscar Lopez, Student Accounting Officer

Joe Rodriguez, Administrative Assistant

  • 2011-2012 Student Attendance Accounting Handbook
  • General Attendance Requirements
  • Attendance Snapshot
  • Attendance Codes
  • Attendance Corrections
  • StudentPLUS Report
  • Question & Answers
slide3

2011-2012

STUDENT ATTENDANCE ACCOUNTING HANDBOOK

(SAAH)

2011 2012 student attendance accounting handbook
2011-2012 STUDENT ATTENDANCE ACCOUNTING HANDBOOK

The Student Attendance Accounting Handbook contains all the

official attendance accounting rules and regulations for all public

school districts in Texas.

The handbook can be downloaded in the following link:

http://www.bisd.us/Student_Accounting/forms/stu_att_hdbk_doc_11-12.doc

The 2011-2012 SAAH is available on the Student Accounting Website

under Student Act. Handbook.

http://www.bisd.us/Student_Accounting/

1 6 about this handbook
1.6 About This Handbook

The Student Attendance Accounting Handbook (handbook) contains the official attendance accounting rules and regulations for all public school districts in Texas, including open-enrollment charter schools, unless otherwise specified in this document.

This handbook is the official standard of required information for all attendance accounting systems, whether manual or automated.

slide6

SECTION 3:

GENERAL ATTENDANCE

REQUIREMENTS

3 1 responsibility
3.1 Responsibility

The principal of each campus is responsible for reviewing his or her respective Campus Summary Reports for completeness and accuracy.

The teacher who initially records an absence is responsible for the accuracy of the report and attests to the validity of the data with his or her signature—or, in the case of a paperless attendance accounting system, with his or her entry of those data using the teacher's logon with a distinct secret password

The attendance personnel generating absence summaries and/or transcribing the absences or coding information into the accounting system are responsible for adhering to all laws and regulations pertaining to student attendance accounting.

3 1 responsibility continued
3.1 Responsibility (continued)

Important:In no case should attendance personnel be assigned the responsibility of determining a student's coding information.

Special program staff, directors, and/or teachers should provide attendance personnel with names and coding information of students who are eligible, whose documentation is in order, and who are being served in accordance with an individualized education program (IEP).

3 3 2 entry and reentry dates
3.3.2 Entry and Reentry Dates

The student's entry date is the first day the student is physically present during the official attendance accounting period on a particular campus.

A student's re-entry date is the first day the student is physically present during the official attendance accounting period after having been withdrawn from the same campus.

A student cannot be absent on either the entry or the re-entry date. Also, a student cannot be absent on the first day of school.

3 4 2 temporary absences and withdrawal
3.4.2 Temporary Absences and Withdrawal

Your district may not withdraw a student who is temporarily absent (e.g., as a result of illness or suspension) but still a member of your district.

3 4 3 students whose where abouts are unknown
3.4.3 Students Whose Where abouts Are Unknown

Your district should decide the withdrawal date for a student who never officially withdrew from school, but whose whereabouts can no longer be determined, according to applicable local policies.

when to withdraw a student under the age of 18 with excessive absences
When to withdraw a student under the age of 18 with excessive absences.

FEA (LOCAL)

The District may initiate withdrawal of a student under the age of 18 for nonattendance under the following conditions:

  • The student has been absent ten consecutive school days; and
  • Repeated efforts by the attendance officer and/or principal to locate the student have been unsuccessful.

NOTE:DO NOT DELETE THE TEN ABSENCES

3 6 general attendance taking rules continued
3.6 General Attendance-Taking Rules (continued)
  • Students who are on campus and in their classrooms at the time attendance is taken must have their official attendance conducted and completed by the classroom teacher.
  • Attendance may not be taken by students, classroom aides, or clerks.
  • Using a "sign-in" sheet to record attendance is not acceptable.
3 6 2 time of day for attendance taking
3.6.2 Time of Day for Attendance Taking
  • Each campus must determine attendance for all grades by the absences recorded at the one particular point in time the campus has chosen for roll to be taken (a snapshot, e.g., 9:45 a.m.) during the second or fifth instructional hour of the day or its equivalent.
  • The selected time may vary from campus to campus within your district. However, once a time has been selected, a campus may not change it during the school year.
3 6 3 requirements for a student s being considered present or absent for fsp funding purposes
3.6.3 Requirements for a Student's Being Considered Present or Absent for FSP (Funding) Purposes

A student not actually on campus at the time attendance is taken may be considered in attendance for FSP purposes if the student —

slide18
.
  • is enrolled in and attending an off-campus dual credit program course. (DCP)
  • is participating in an activity that is approved by your local school board and is under the direction of a professional staff (UIL)
    • is participating in a mentorship approved by district personnel to serve as one or more of the advanced measures needed to complete the Distinguished Achievement Program (DAP)
slide19
is a Medicaid-eligible child participating in the Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) programs implemented by the Texas Health and Human Services Commission. Such students may be excused for up to 1 day at a time without loss of ADA. (MED)
  • misses school for the purpose of observing religious holy days, including traveling for that purpose. (REL)
  • is in Grades 6 through 12 and misses school for the purpose of sounding “Taps” at a military honors funeral held in Texas for a deceased veteran. (TAP)
slide20
misses school for the purpose of attending a required court appearance, including traveling for that purpose.

(CRT)

  • misses school for the purpose of serving as an election clerk, including traveling for that purpose (ELC)
  • misses school for the purpose of appearing at a governmental office to complete paperwork required in connection with the student's application for United States citizenship, including traveling for that (GOV)
  • misses school for the purpose of taking part in a United States naturalization oath ceremony, including traveling for that purpose. (USN)
slide21
is temporarily absent because of a documented appointment with a health care professional.61 To be considered temporarily absent, the student must begin classes or return to school on the same day of the appointment. The appointment should be supported by a document, such as a note from the health care professional.65 The appointment must be a face-to-face consultation with a health care professional.

A consultation over the phone or via video (telemedicine) is not considered an appointment with a health care professional. (MED)

examples of health care professionals
Examples of health care professionals
  • The Texas Health and Safety Code, §105.003, requires the statewide health coordinating council to collect information on the following professionals, any of which would be considered examples of health care professionals.
  • audiologists
  • chiropractors
  • licensed professional counselors
  • licensed chemical dependency
  • counselors
  • dentists
  • dental hygienists
  • emergency medical services personnel
  • marriage and family therapists
  • medical radiologic technologists
  • licensed vocational nurses
  • registered nurses
  • certified nurse aides
  • occupational therapists
  • optometrists
  • pharmacists
  • physical therapists
  • physicians
  • physician assistants
  • psychologists
  • social workers
  • speech-language pathologists
slide23
is in his or her junior or senior year of high school and misses school for the purpose of visiting an institution of higher education accredited by a generally recognized accrediting organization to determine the student's interest in attending the institution. (UNI)
attendance
Attendance
  • Attendance need to be recorded daily.
  • All campuses are required to enter the proper attendance codes based on the documentation provided by the students or teachers.
  • Attendance clerks are responsible of entering the proper attendance codes to StudentPLUS.
attendance codes
Attendance Codes
  • There is a total of 25 attendance codes available.
    • 21 attendance codes are equivalent to present
    • 3 attendance codes are equivalent to an absence
    • 1 attendance code used only during the first week of school
  • The attendance code specify what kind of attendance was recorded for each day the student was not physically in the instructional classroom.
attendance codes equivalent to a present
Attendance Codes Equivalent to a “Present”
  • 1 = 1st Day In School
  • ADM = with administrator
  • COU = with counselor
  • EXT = extra curricular activity
  • FTR = approved field trip
  • MED = health care appointment
  • NUR = in nurse’s office
  • PRE = present
  • REL = religious holy day
attendance codes equivalent to a present continued
Attendance Codes Equivalent to a “Present” (continued)
  • ISS = in school suspension
  • TDY = tardy
  • TES = testing
  • UIL = UIL activity
  • CRT = req. court appearance
attendance codes equivalent to a present continued1
Attendance Codes Equivalent to a “Present” (continued)
  • DAP = distinguish achievement program
  • DCP = dual credit program
  • ELC = election clerk
  • GOV = governmental office for U.S. citizenship
  • TAP = military veteran funeral
  • UNI = visiting an institution of higher education
  • USN = United States naturalization oath ceremony
attendance codes equivalent to an absence
Attendance Codes Equivalent to an “Absence”
  • ABS = absent (unexcused)
  • OSS = out of school suspension (excused absence)
  • EXA = excused absence
other attendance codes
Other Attendance Codes
  • NS = NO SHOW
    • Used only the first week of school until campus has indentified the “no show” and withdrawn the students from StudentPLUS
excused absence
Excused Absence

The 2011-2012 Student Code of Conduct state the following on page 27.

  • If a student is absent, the parent or guardian must call the school office that day to report the reason. Within five days of returning to school, the parent must submit a written note stating the reason for the student’s absence. When a student is absent, regardless of the reason, the District will take specific steps.
unacceptable excuses for absences
Unacceptable Excuses for Absences

The 2011-2012 Student Code of Conduct states the following on pg 25.

  • The following are examples of unacceptable excuses for absences:
    • truancy,
    • missing the school bus,
    • jobs,
    • car trouble,
    • trips not approved in advance,
    • hunting,
  • fishing,
  • vacation,
  • pleasure trips,
  • birthday or other celebrations,
  • baby-sitting
no credit policy
NO CREDIT POLICY

According to Policy FDD (LOCAL), any student with less than 90% (percent) attendance for the days the class is offered shall be subject to loss of credit in the course(s) where excessive absences have been recorded.

In order to maintain credit, a student may not exceed the number of unexcused absences listed:

Elementary Schools……………18 days per year

Middle Schools…………………9 days first semester,

9 days second semester or 18 days per year

High Schools……………………9 days first semester,

9 days second semester or 18 days per year

attendance corrections1
ATTENDANCE CORRECTIONS
  • Attendance Correction Form needs to be used for all attendance corrections done.
  • Post all attendance correction in Office Entry only
  • DO NOT DELETE ANY ABSENCE CODE IN TEACHER ENTRY
  • The only time an attendance record in Teacher Entry is deleted, is if the attendance code is on or after the withdraw date
secondary campuses
Secondary Campuses
  • Attendance is recorded in StudentPLUS under “Class Attendance” for all periods then 2nd period is transferred to “Daily Attendance” when the “CLASS TO DAILY CONVERSION” is generated.
  • You can use the Problem Report to indentify which student have a “specific” or “more than” a number of absences within a date range.
  • This report can be very helpful for truancy purposes
slide40

08/13/2010 Class Attendance Problem Report -- Detail PAGE: 1

992 BROWNSVILLE HIGH SCHOOL

Attendance From 08/24/2009 To 10/02/2009

Selection made on codes: ABS

3:180 Occurrence

Selection made on time slots: 2

Days selected: MTWRF

999999 LOPEZ, OSCAR : 09 Sex: M

Course: 052111 - 2 - 0 -- ALG IA Period: 2

ABS -- ABSENT 09/02/2009

ABS -- ABSENT 09/23/2009

ABS -- ABSENT 09/25/2009

Course: CJ1011 - 2 - 0 -- ICRIM JUSTICE A Period: 3

ABS -- ABSENT 08/25/2009

ABS -- ABSENT 08/31/2009

ABS -- ABSENT 09/01/2009

ABS -- ABSENT 09/03/2009

ABS -- ABSENT 09/04/2009

Course: 277951 - 3 - 0 -- ROTC IA Period: 3

ABS -- ABSENT 09/08/2009

ABS -- ABSENT 09/16/2009

ABS -- ABSENT 09/23/2009

ABS -- ABSENT 09/24/2009

ABS -- ABSENT 09/25/2009

ABS -- ABSENT 10/01/2009

slide41

Course: 173331 - 11 - 0 -- WRLDGEO A Period: 4

ABS -- ABSENT 09/09/2009

ABS -- ABSENT 09/11/2009

ABS -- ABSENT 09/24/2009

ABS -- ABSENT 09/25/2009

ABS -- ABSENT 09/29/2009

Course: 274501 - 12 - 0 -- ART IA Period: 7

ABS -- ABSENT 09/02/2009

ABS -- ABSENT 09/16/2009

ABS -- ABSENT 09/23/2009

ABS -- ABSENT 09/24/2009

ABS -- ABSENT 09/25/2009

Course: 010681 - 20 - 0 -- ENG IA Period: 8

ABS -- ABSENT 09/02/2009

ABS -- ABSENT 09/16/2009

ABS -- ABSENT 09/22/2009

ABS -- ABSENT 09/23/2009

ABS -- ABSENT 09/25/2009

student summary report secondary campuses only
Student Summary Report (Secondary Campuses Only)
  • For each student, this report lists detail attendance information day by day, and period by period for a date range.
  • The report also include a chart summarizing attendance for each period by accumulator
  • You can generate the report to obtain the latest attendance for a student.
slide44

992 Brownsville High School

999999 Oscar Lopez

student accounting department contact information
Student Accounting DepartmentContact Information

Student Accounting Administrator:

Mr. Oscar Lopez,

Email o.lopez@bisd.us

Phone: 698-3964

Fax: 544-3963

Administrative Assistant:

Joe Rodriguez

Email: jnr@bisd.us

Phone: 698-0263

Fax: 544-3963