2008-2009 Student Accounting Department

1. 2008-2009Student Accounting Department INTER-DISTRICT TRANSFER STUDENTS PROCEDURES

2. QUALIFICATIONS • Applications are available in the superintendent’s office • The parent or legal guardian need to be currently employed by the district • The application is valid only for the school year requested • Students need to re-apply for inter-district transfer every year (no exemptions)

3. Responsibility • The campus data entry clerk will be responsible to code all the inter-district transfer students enrolling in the campus. • Code the students in “Program Tracking” and in the “Entry/Withdraw” screen. • The Student Accounting Department will be emailing or mailing the campus data entry clerk a copy of the student’s applications that have been processed through the superintendents office.

4. Identifying Students • Verify if the student application is “approved” or “denied” • If “approved” the data entry will code the student in the “ENTRY WITHDRAW” and “PROGRAM TRACKING” screens. • Code the student a “T” for Inter-District Transfer in the entry/withdraw screen under the “Residency Field” for the current school year enrollment vector.

5. Entry/Withdraw Screen

6. Element Numbers and Values • E1000 = Student Attribution Code • Value: 06 = Transfer between district • E0787 = ADA Eligibility Code • Value: 3 = Eligible Transfer Student Full-day or • Value: 6 = Eligible Transfer Student Half-day • E0903 = Campus ID of Residence • Value: = (District Number & Campus Number where originally zoned to) • Please refer to the district and campus number chart provided or to the TEA website link below • http://www.tea.state.tx.us/adhocrpt/adg07031.html

7. Element E0787 • The inter-district transfer students require three additional vectors in program tracking. • If the student has been approved: • Close the E0787 vector with a value other than “3” By entering a withdraw date same as the withdraw date in the Entry/withdraw screen. • Then enter a new E0787 vector with an ADA value of 3 or 6 • If student has been denied: • Close the ADA vector E0787 and verify the enrollment status of the student

8. Element E1000 • The “E1000” = Attribution code will be use to track the students who have been approved for the current school year. • If the student has been approved: • If a new student enter an E1000 vector with the Value of 06 • If the student is a returning student close the prior year E1000 vector with a withdraw date same as the entry/withdraw screen as the prior year and open a new E1000 vector with the value of 06. • If the student has been denied: • Close the E1000 vector with the same date of the student prior year withdraw and verify students enrollment status

9. Element E0903 • The E0903 vector identifies the district and campus the student is originally zoned to • If the student is approved: • If a new student enter an E0903 vector with a value of the district and campus number originally zoned to • If a returning student verify the value is correct. • If the student is denied: • Close the E0903 vector with the withdraw date from the entry/withdraw screen and verify the students enrollment status

10. Inter-District Transfer Listing • Generate the “Inter-District Transfer” student listing as needed. The listing will help indentify the students who were coded in the prior year and current school year. • If the student is a new inter-district transfer to school district, the student will not appear in the student listing until he is coded in “program tracking”. • The listing shows the three vectors required to be coded in program tracking and the residency status code in the demographic screen.

11. Inter-District Transfer Student ListingPath: Site – Other – Custom Menu – Student Listing – Inter-District Transfers

12. Sample of the Report 08/20/2008 DATABASE: stuplus BROWNSVILLE INDEPENDENT SCHOOL DISTRICT 16:00:45 STUDENT TRANSFER LISTING BUILDING : 992 - BISD HIGH SCHOOL STUDENTID/STUDENT NAME BIRTHDATE GRD STAT RES ELEMENT VALUE ENTRY DATE WITH DATE 111111 DE FUENTE, FELIPE 09/30/2008 10 A T E1000 06 08/25/2008 E0903 031903001 08/25/2008 E0787 3 08/25/2008 555555 HERNANES, NADIA 01/11/2008 09 A T E1000 06 08/25/2008 E1000 06 08/27/2007 06/04/2008 E0903 031906001 08/25/2008 E0787 3 08/27/2007 666666 RODRIGUEZ, BRIAN 01/19/2008 10 A T E1000 06 08/27/2007 E0903 031906001 08/27/2007 E0787 3 08/27/2007 777777 SOSA, ASHLEY 05/04/2008 09 A E E1000 02 08/29/2007 10/18/2007 E0903 031901045 08/29/2007 10/18/2007 E0787 1 10/19/2007 BUILDING 992 TOTALS : 7 GRADE 09 TOTAL : 3 GRADE 10 TOTAL : 2 GRADE 11 TOTAL : 1 GRADE 12 TOTAL : 1

13. Sample: 1 • If the student does not have a vector with element number “E1000” open for the current school year, means the student has not been approved for the current school year. • The student has an open “E1000” vector for the previous school year • The student has not been approved for the 2008-2009 school year.

14. Sample: 2 • If the student has a vector with element number “E1000” open for the current school year, means the student has been approved for the current school year only. • The student has a closed “E1000” vector for the previous school year and has an open “E1000” vector for the current school year. • The student has been approved for the 2008-2009 school year.

15. Student Accounting DepartmentContact Information Student Accounting Administrator: Mr. Oscar Lopez, Email o.lopez@bisd.us Phone: 698-3464 Fax: 544-396 Administrative Assistant: Joe Rodriguez Email: jnr@bisd.us Phone: 698-0263 Fax: 547-4037

16. Superintendents Office Contact Information Patricia C. Perez Administrative Assistant/Board of Trustees 548-8014 pperez@bisd.us