Business Documents with Word

1. Module 1 Business Documents with Word • Block Letters • Memos • Multiple-Page Documents • Tables • Unbound Reports with Track Changes • Leftbound Reports with Cover Pages • Documents with Graphics • Reports with Sections • Reports with Citations • Customize Document Themes • Merge Documents

2. Module 1 Overview Module 1 Business Documents with Word Businesses and organizations use Microsoft Word to create and format a variety of business documents You can create documents from scratch or by using one of Word’s templates Word comes with many tools for formatting and enhancing the appearance of documents

3. Lesson 1 Block letters Module 1 Business Documents with Word Create business letters using block format Review and apply Word commands Develop job knowledge and skills

4. Lesson 1 Block Letter Format 2″ Date Letter address Salutation Use open punctuation with block letters: no colon after salutation or comma after complimentary close. Complimentary close Writer’s nameand title Reference initials Module 1 Business Documents with Word

5. Lesson 2 Memos Module 1 Business Documents with Word Create memos Use a memo template Save Quick Parts Learn and apply Word commands

6. Lesson 2 Memo Format For heading, tap enter after each line Body spacing is 1.15 lines by default Reference initials Distribution list Module 1 Business Documents with Word

7. Lesson 2 Quick Parts • Use Quick Parts to insert content quickly and easily • Save any selection to Quick Part gallery • Click Insert/Quick Parts and select from gallery Use the Building Blocks Organizer to delete or edit a Quick Part. Module 1 Business Documents with Word

8. Lesson 3 Multiple-Page Documents Module 1 Business Documents with Word Create multiple-page letters Create multiple-page memos Create second-page headers Learn and apply Word commands

9. Lesson 3 Second-Page Headings • All pages after the first should have a second-page header • Header should contain name of recipient, page number, and date • Header should be presented on three lines and positioned at left margin If the document’s letterhead is stored in the header on the first page, you must create different headers for the first and second pages of the document. Module 1 Business Documents with Word

10. Lesson 4 Tables Module 1 Business Documents with Word Create and format tables Use table tools for design and layout Learn and apply Word commands

11. Lesson 4 Insert Tables Column Row Cell Use Insert/Tables/Table and drag over the desired columns and rows Tables consist of columns and rows; cells are points where columns and rows intersect Module 1 Business Documents with Word

12. Lesson 4 Change Table Layout • Use tools on the Table Tools Layout tab to: • Insert new rows and columns • Merge and split cells • Adjust column widths using AutoFit • Adjust alignment or row height Module 1 Business Documents with Word

13. Lesson 4 Change Table Design • Apply a table style to improve table appearance • Select different table style options to adjust table stylesTable Tools Design/Table Style Options Module 1 Business Documents with Word

14. Lesson 5 Unbound reports with track changes Module 1 Business Documents with Word Format unbound reports Apply document themes and styles Work with comments and tracked changes Learn and apply Word commands

15. Lesson 5 Unbound Report Format Title style Subtitle style Heading 1 style Heading 2 style Module 1 Business Documents with Word

16. Lesson 5 Document Themes and Styles • Document themes consist ofcoordinated colors, heading andbody fonts, and effects • All Office 2007 applications offer same themes • Preformatted styles from Styles gallery make formatting easy Module 1 Business Documents with Word

17. Lesson 5 Comments and Track Changes • Use tools in the Comments group to insert, delete, and navigate comments • Select Track Changes to turn on tracking • Use tools in Changes group to accept or reject changes Off On Module 1 Business Documents with Word

18. Lesson 6 Leftbound reports with cover pages Module 1 Business Documents with Word Format leftbound reports Create cover pages Learn and apply Word commands

19. Lesson 6 Leftbound Report Format • Bound at left edge • Requires additional spacing at the left margin for binding • Title is about 2″ from top of page Module 1 Business Documents with Word

20. Lesson 6 Cover Pages • Select a cover page from Cover Page gallery • Customize with company name, title, subtitle, and date • Use section breaks to number parts of report with different styles Module 1 Business Documents with Word

21. Lesson 7 Documents with graphics Module 1 Business Documents with Word Format documents with pictures, shapes, SmartArt, drop caps, clip art, and WordArt Format documents with equal-size columns Learn and apply Word commands Develop job knowledge and skills

22. Lesson 7 SmartArt Graphics SmartArt is new in Office 2007 Select a SmartArt graphic layout and key text to create the graphic Module 1 Business Documents with Word

23. Lesson 7 Pictures • Add pictures to a document from clip art or from a file • Use any content placeholder or Insert tab to insert clip art or picture from file • Use tools on Picture Tools Format tab to modify picture Module 1 Business Documents with Word

24. Lesson 7 Other Graphic Options • Use WordArt to emphasize a heading • Add a drop cap to a paragraph • Set text in equal-width columns • Insert a text box to display a pull quote Module 1 Business Documents with Word

25. Lesson 8 Reports with sections Module 1 Business Documents with Word Format reports with sections and a table of contents Update a table of contents Paste an Excel chart in a report Learn and apply Word commands Develop job knowledge and skill

26. Lesson 8 Report Sections • Reports may have the following sections: • Cover page • Preliminary pages (such as table of contents) • Body of the report Module 1 Business Documents with Word

27. Lesson 8 Table of Contents • Generate a TOC automatically by using heading styles • Select desired TOC format from Table of Contents gallery Module 1 Business Documents with Word

28. Lesson 8 Link an Excel Chart Click Keep Source Formatting to maintain original theme formats; click Use Destination Theme to apply formats of destination document. After pasting a copied chart, click Paste Options button to verify the link option Module 1 Business Documents with Word

29. Lesson 9 Reports with Citations Module 1 Business Documents with Word Format reports with citations Format reports with bibliography Learn and apply Word commands Develop job knowledge and skills

30. Lesson 9 Create and Insert a Citation Click Show All Bibliography Fields checkbox to see additional fields for bibliography information. Select citation style in Citations & Bibliography group Click Insert Citation and chooseto add a new source Complete Create Source dialog box to insert citation at insertion point Module 1 Business Documents with Word

31. Lesson 9 Create Bibliography • Position insertion point where bibliography will be inserted • Select Bibliography style • Apply Title style to heading if desired Use Add Text command to add bibliography title to a table of contents. Module 1 Business Documents with Word

32. Lesson 10 Customize document themes Module 1 Business Documents with Word Create custom themes Apply customized document themes Learn and apply Word commands Develop job knowledge and skills

33. Lesson 10 Create New Theme Colors • Use Create New Theme Colors to change theme colors • Save new color scheme to use in any Office 2007 program Module 1 Business Documents with Word

34. Lesson 10 Save a New Theme • First customize theme colors, create new theme fonts, and select effects • Select Save Current Theme to make theme available in all Office 2007 programs Module 1 Business Documents with Word

35. Lesson 11 Merge documents Module 1 Business Documents with Word Merge form letters Learn and apply Word commands

36. Lesson 11 Mail Merge Documents Use a data source and a main document to create merged documents Module 1 Business Documents with Word

37. Lesson 11 Create Merged Letters Step 1: Select document type Step 2: Select starting document Step 3: Select recipients Module 1 Business Documents with Word

38. Lesson 11 Create Merged Letters, cont. Step 4: Write the letter Select fields from Mailings tab or Mail Merge Wizard task pane Module 1 Business Documents with Word

39. Lesson 11 Create Merged Letters, cont. Step 5: Preview the letters Step 6: Complete the merge Module 1 Business Documents with Word