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Word Lesson 9 Enhancing Documents. Microsoft Office 2010 Advanced. Cable / Morrison. Objectives. Modify the document background color and effects. Apply shading and borders to text, paragraphs, and pages. Create a watermark. Format drop caps . 2. 2. Objectives (continued).

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word lesson 9 enhancing documents

Word Lesson 9Enhancing Documents

Microsoft Office 2010 Advanced

Cable / Morrison

objectives
Objectives
  • Modify the document background color and effects.
  • Apply shading and borders to text, paragraphs, and pages.
  • Create a watermark.
  • Format drop caps.

2

2

objectives continued
Objectives (continued)
  • Create a sidebar and a pull quote using text boxes.
  • Repeat text box contents on multiple pages.
  • Change the orientation of text in text boxes.
  • Modify and create document themes.
vocabulary
Vocabulary
  • chain
  • drop cap
  • gradient fill
  • pull quote
  • sans serif fonts
  • serif fonts
  • serifs
  • sidebar
  • story
  • watermark

4

4

formatting document backgrounds
Formatting Document Backgrounds
  • Modifying the page background can make documents more interesting in appearance.
  • The formats applied will depend on how the document will be distributed.
    • Online or color printout: color highlights and shading are most effective
    • Black and white printout: light colors and shading patterns are best
formatting document backgrounds continued
Formatting Document Backgrounds (continued)
  • Modifying the Document Background Color and Effects:
  • Several formats are available, including gradients, textures, and patterns.
  • A gradient fillis a gradual blending together of two or more fill colors.
  • Pictures can also be used for the page background.
formatting document backgrounds continued1
Formatting Document Backgrounds (continued)
  • Modifying the Document Background Color and Effects(cont):
  • Fill Effects dialog box
formatting document backgrounds continued2
Formatting Document Backgrounds (continued)
  • Applying Shading and Borders to Text, Paragraphs, and Pages:
  • You can set apart sections of a document by applying shading and borders.
  • You can add shading and borders to:
    • An entire page
    • A paragraph or group of paragraphs
    • A letter, word, or group of words
formatting document backgrounds continued3
Formatting Document Backgrounds (continued)
  • Applying Shading and Borders to Text, Paragraphs, and Pages(cont):
  • Borders tab in the Borders and Shading dialog box
formatting document backgrounds continued4
Formatting Document Backgrounds (continued)
  • Applying Shading and Borders to Text, Paragraphs, and Pages (cont):
  • Page Border tab in the Borders and Shading dialog box
formatting document backgrounds continued5
Formatting Document Backgrounds (continued)
  • Creating a Watermark:
  • A watermarkis a ghost image that appears behind the content of a document.
  • Word offers several options for creating watermarks in documents.
  • To see a watermark on screen, you must view the document in:
    • Print Preview
    • Print Layout or Full Screen Reading view
formatting document backgrounds continued6
Formatting Document Backgrounds (continued)
  • Creating a Watermark(cont):
  • You can create either a text or picture watermark.
  • The formats for the text or image of a watermark are stored within the header and footer panes.

Printed Watermark dialog box

formatting drop caps
Formatting Drop Caps
  • A drop capis a letter or word at the beginning of a paragraph that is larger than the rest of the text.
  • Drop caps are used to draw attention to the content.

Drop Cap dialog box

formatting text boxes
Formatting Text Boxes
  • Many types of documents include special sections of text that are formatted differently.
  • Text boxes can be used to position the special sections of text and to apply various formats.
  • You can adjust the text box size, and change the alignment of text inside the text box.
formatting text boxes continued
Formatting Text Boxes (continued)
  • Creating a Sidebar:
  • A sidebaris distinct, supplemental text added to a document such as a magazine or newspaper article to highlight the main text.
  • The text contained within a text box is called a story.
  • A chain is a series of links that lets the story flow from one text box to the next.
formatting text boxes continued1
Formatting Text Boxes (continued)
  • Creating a Sidebar(cont):
  • Sidebars are formatted in text boxes.
  • The Text Box gallery in Word’s Building Blocks Organizer provides several preformatted text boxes.

Building Blocks Organizer dialog box

formatting text boxes continued2
Formatting Text Boxes (continued)
  • Creating a Pull Quote:
  • A pull quoteis a line or phrase excerpted from the main text and used to draw attention.
  • Pull quotes are formatted in text boxes.
  • Word’s Building Blocks Organizer provides preformatted text boxes that are especially designed for pull quotes.
formatting text boxes continued3
Formatting Text Boxes (continued)
  • Repeating Text Box Contents and Changing Text Direction:
  • To repeat text box contents:
    • Insert a text box item in a header or footer.
    • Position the text box where you want the contents to print.
  • The orientation of text within text boxes can be changed.
    • The default setting is to show the text in a horizontal orientation.
formatting text boxes continued4
Formatting Text Boxes (continued)
  • Repeating Text Box Contents and Changing Text Direction (cont):
  • Enhanced Get Fit 3 document
modifying document themes
Modifying Document Themes
  • Themes can quickly change and improve the appearance of documents.
  • Each theme defines three document elements: colors, fonts, and effects.
  • Fonts
    • Serif fontshave serifs(small lines or curls) at the ends of characters.
    • Sans serif fontsdo not include the serifs.
modifying document themes continued
Modifying Document Themes (continued)
  • To apply a theme, you can:
    • Use a built-in theme
    • Modify an existing theme
    • Create your own theme

Create New Theme Colors dialog box

summary
Summary

In this lesson, you learned:

  • Changing document backgrounds can enhance the appearance of a document and make the document easier to read.
  • Shading and borders enable you to set apart sections of a document.
summary continued
Summary (continued)
  • Watermarks are often used to print logos or text on company stationery. A watermark can be created from text or a graphic and formatted to appear behind the document content, or the image can be impressed in the paper when the paper is manufactured.
  • Drop caps are used to draw attention to the content in a document.
summary continued1
Summary (continued)
  • Sidebars and pull quotes are used to highlight content in a document. Several Quick Parts are available to help you quickly create professional text boxes to format these features.
  • You can repeat text box contents on every page or section of a document by inserting a text box in a header or footer.
summary continued2
Summary (continued)
  • You can change the direction of text in a text box so that the text reads from top to bottom or from bottom to top.
  • You can override formats within the many built-in themes for a single document, or you can modify the formats and then save the changes using a new theme name.