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The integratED Management Information System: An overview

United Nations Regional Seminar on Census Data Archiving for Africa Addis Ababa – Ethiopia , 20-23 September 2011. The integratED Management Information System: An overview. Context Review of the NSI information systems Presentation of IMIS Vision IMIS Mission of IMIS

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The integratED Management Information System: An overview

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  1. Boubacar Sow, Ph.D, UNFPA Advisor United Nations RegionalSeminar on Census Data Archiving for Africa AddisAbaba – Ethiopia, 20-23 September 2011 The integratED Management Information System: An overview

  2. Context • Review of the NSI information systems • Presentation of IMIS • Vision IMIS • Mission of IMIS • Specific objectives of IMIS • Emergingconsiderations • Benefits of IMIS • Conception and implementation • Conceptualframework: data development • Someproducts of IMIS • Steps for development of IMIS • Uses • Imisproject in the countries • Country experiences • Links • Conclusion • Lessonslearned • Perspectives / proposals SUMMARY

  3. I. Context

  4. Limited interaction between data producers and data users • Poor integration of data systems • Inadequate knowledge of existing data and information • Poor accessibility to data and Poor dissemination of information • Inconsistencies of data systems 1. Review of the NSI information systems

  5. II. PrEsentation of IMIS

  6. A reliable one-stop shop national data source with multiple purposes including generation of indicators for monitoring development programmes and the MDGs 1. The Vision of IMIS

  7. Strengthening the partnership between producers and users of data Consolidation of data files available in an integrated and centralized database Quick and easy access to data by all potential users Monitoring the development through the generation of indicators (MAP) including the MDGs Assistance to the NSI to fulfill their role as depositary of data 2. Missions of IMIS

  8. Create integrated databases complete and coherent • Create a reliable network for sharing data and information • Develop a strong interface (but easy) of indicators calculation • Strengthen national technical capacity in generation and maintenance of databases • Facilitate the development of the culture of using Databases 3. Specific Objectives of IMIS

  9. Development Initiatives: SRP, MAP, .. UN system Reform :CCA/UNDAF/CPD/CPAP Indicators : SRP, MAP, MDGs, ICPD … decentralization DevInfo ICT :which require the creation of databases and dissemination by intranet (Local network) and Internet 4. Emergingconsiderations

  10. Easy and rapid access to voluminous micro and macro data • Compatibility with most usual software • Export to dissemination software such as DevInfo • Security : data stored in compressed encrypted format 5. IMIS BENEFITS 1/2

  11. Original file no longer needed, hence removing the fear to share original data Selection of universe and a combination of geographical areas for specific analysis Enhancement of existing data systems Assistance to NIS to play its role of repository of statistical data 5. IMIS BENEFITS 1/2

  12. III. Conception and implementation

  13. 1. Conceptual framework : DATA for DEVELOPMENT • SOURCES • 1- Households-based operations • Censuses, Surveys (DHS, MICS, CWIQ, etc), Baseline ... • 2- Routine information Systems • - Health, Education, other ….. • 3- Vital and registration systems • 4- Socio-Cultural, Formative research • 5- Other available databases DevInfo Utilization PRS ICPD MDGs CCA/UNDAF/CPD SWAPs ….. Indicators MULTI SECTORAL DATABASES (IMIS)

  14. Integrated statistical database • Web-based database (intranet/internet) • Set of relevant indicators at national and decentralized levels • Large number of partners using the database (rapid and easy access) • By-products : • harmonization of methodologies of data collection, processing and analysis • Preservation and dissemination of data. 2. Someproducts of IMIS

  15. Analysis of existing statistical system • Interaction between producers and users of data • Technical capacity building (course of 2-3 weeks) • Definition and generation of indicators • Establishment of IMIS • Monitoring and Evaluation System • Posting on the Intranet / Internet • Culture of using databases • System maintenance (adding data) 3. Steps for development of IMIS :

  16. IV. USES

  17. IMIS activities initiated in the countries : • Kenya, Madagascar, Comoros, Cameroon, CAR, Gabon, Burkina Faso, Côte d’Ivoire, Ghana, Sierra Leone, Mauritius, Uganda, Zimbabwe, Burundi, Rwanda, Niger… 1. IMIS Project in the countries

  18. Similarities • Join local leaders in the project • The implementation of the system is usually defined by following the steps above • The system is used for the dissemination of census and survey indicators, the online processing and archiving • The problems with the quality of the data files is persistent • Loss of some data files and metadata recurring 2. Country experiencies

  19. Differences • In some countries, IMIS has been used for the analysis of the GPHC, including Burundi, Sierra Leone and Burkina Faso • Skills of local teams very different which slowed the progress of the implementation of IMIS in some countries 2. Country experiencies (next)

  20. Challenges: • Uploaded IMIS in the countries: the system is developed in some countries but is not yet available online, especially for technical, material and organizational reasons. • Update existing applications 2. Country experiencies (end)

  21. Redatam: http://www.eclac.cl/redatam/ • Indicators: http://www.eclac.cl/cgi-bin/getprod.asp?xml=/redatam/noticias/paginas/2/12892/P12892.xml&xsl=/redatam/tpl/p18f.xsl&base=/redatam/tpl-i/top-bottom.xsl • Online Census: http://www.eclac.cl/cgi-bin/getProd.asp?xml=/redatam/noticias/paginas/7/13277/P13277.xml&xsl=/redatam/tpl/p18f.xsl&base=/redatam/tpl/top-bottom.xsl • Cameroon: http://imis.stat.cm • Rwanda: http://www.imisrwanda.gov.rw 3. Links

  22. V. Conclusion

  23. To implement IMIS in the countries, it is important to have a local team including computer scientists, statisticians and demographers in charge of calculating and interpreting the indicators, the project leaders and all those resources with knowledge of the surveys or censuses to incorporate into the system. • The posting is a bit difficult in some cases. • IMIS is very useful and appropriate to: • Integrity checking and data quality • Data analysis of GPHC 1. Lessonlearned:

  24. The regional office would help countries to the posting of IMIS. To my knowledge, there are only two countries in Africa who have their online system. By cons, in Latin America, all countries have their census online (see links) • Two options envisaged: • Use a single host professional with whom we will work for the online databases of all countries • Support at the country level the online hosting using a technical specific infrastructure or a local host • Support for the finalization and validation of IMIS of countries 2. Perspectives / proposals

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