Samuel Steel Safety Group 2012

1. Samuel Steel Safety Group 2012 From: Samuel Son & Co. Ltd Joe Galasso, Ioana Puscariu, Linda Doan, Frank Divincenzo, Jason Fitzpatrick WSIB Shelley Wall Safety Group Program Consultant

2. 2012 Safety Groups ProgramOrientation Shelley Wall Safety Groups Consultant shelley_wall@wsib.on.ca

3. Orientation Agenda • Eligibility and Requirements • WSIB Vision & Safety Groups Objectives • SGP History • The 5-Step Management System Model • Overview of SG Program Year • Getting Started: • Employer Guidelines • Action Plan • Element List & Requirements • The 5-Steps • Year-end Reporting • Rebate Formula • Next Steps 2012 Safety Groups Program

4. Welcome to Join Safety Groups A firm must: • Have Owner/Senior Management commit to participate in the Program • Be a Schedule 1 firm paying WSIB premiums • Be in good standing with the WSIB without charges or convictions under the WSIA • Committed to participate for at least one full year • Be in only one safety group at a time • Not be a current participant of SCIP or Accreditation

5. Participant Requirements • Complete Action Plan • Implement/Improve elements of your health & safety program • Report Progress & Achievement to Sponsor • Attend minimum 3 Safety Group meetings • Provide and accept health & safety mentoring, networking and sharing of best practices • Participate in validation audit if selected

6. Our Vision:The elimination of all workplace fatalities, injuries and illnesses.

7. Safety Groups Program Objectives • Prevention initiative to help eliminate workplace injuries, illnesses and fatalities • Collective approach to health & safety • Success achieved through pooling of resources, mentoring and sharing of best practices • Utilize the 5-step Health & Safety Management System • Incentive to develop sustainable health & safety programs • Rewards are demonstrated through achievements in health & safety • Potential WSIB premium rebate with no surcharge

8. Safety Groups Program History • WSIB launched three year trial in 2000 • BoD approved as an ongoing WSIB program in July 2002 • Program grew from 9 groups in 2000 to 42 in 2009 • Employer participation levels grew from 450 in 2000 to approximately 4,000 workplaces in 2009 • Representation from all business sectors with a greater participation level from higher-risk rates groups

9. SGP Firms Reduce Injuries *Lost Time Frequency Rate - Total number of allowed claims (not including Long latency occupational disease or third party motor vehicle claims) With greater than 7 lost days / derived hours worked X 200,000 *Lost Time Severity Rate – Total number of days lost for claims (not including long latency occupational disease or third party motor vehicle claims) for the accident year / derived hours worked X 200,000**Source – EIW – Workplace Performance Safety Group Profile – July 2008

10. Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2012 2011 Program Year 2012 Program Year 2012 Safety Group Application Implement 2012 Action Plan: Complete the “5-Step Management System” for 5 elements Orientation Meeting #1 Meeting #2 Meeting #3 Meeting #4 ACTION PLAN • YEAR END REPORTS: • YR END ACHIEVEMENT PROGRESS #1 PROGRESS #2

11. Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2013 Completion of 2012 Program Year(in 2013) Firms selected for Validation Audit are notified 2012 Rebate 10% of Group WSIB Validation Audit Process to verify Year-ends reports

12. Completing the Action Plan

13. Action Plan • Clearly sets the plan for they year • Defines responsibility • Think about the finish line and make sure you can reach the objective. • Build in time for maintenance as well

14. NEW - 4th edition Safety Group Guidelines

15. Getting Started – SG Program Elements • The Element Requirement Chart provides minimum requirements and will be used during the Validation Audit process • Firms will be measured against the Requirement Chart • Includes up to date resources to assist in the development of the standard & for reference only

16. What does the Element Requirements Say?

17. Changes to the Guidelines New elements: • Leadership • Procurement • HSMS • Legal requirements • Hazards • Ergonomics/MSD prevention • Controls • Slips, trips and falls • Preventing heat stress • Violence & Harassment (revised )

18. Guidelines 4th Edition • As a member you need to • Read through the Guidelines (available electronically) • Read the element requirements for the elements you are selecting for 2012 • Refer to the Guidelines as the map for your year • Use the Guidelines as for verification of completion of the elements

19. Selecting a non-approved element • Firm is required to define the element requirements for the 5 step process and retain their requirement document, • Firm needs to explain the rational for the element to Sponsor & WSIB Consultant, • Element cannot be part of an approved element, • Approval from Sponsor first and WSIB Consultant. Guidelines for requests non-approved elements

20. Getting Started Changes to Action Plan • Needs approval from Sponsor first and WSIB Consultant • Firm needs to provide reasons in writing (e-mail) to Sponsor & WSIB Consultant • Approval for requests received before June 30th in exceptional circumstances, (e.g. MOL order) Guidelines for requests to change Action Plan Elements

21. 5-Steps to Managing Health & Safety Acknowledge Success & Make Improvements 5 1 Written Standard Evaluate 2 4 Communication 3 Training

22. Step 1 - Set Standards • Written statements outlining H&S expectations and policies • See Employer Guidelines • policy statements - management’s expectations and policies about health & safety • procedures - step by step instructions for particular tasks or processes • safe work procedures - written directions that include health & safety in the work processes • Include the points in the “Element Requirement Chart” • Meet minimum legal requirements • Current date and signed Health & Safety Standards should answer the 5 W’s and How

23. Step 2 - Communicate • General awareness of H&S elements • Ensure that everyone knows and understands what is expected of them and what they can expect of others • Many different ways to communicate: • staff meetings • safety talks • print or electronic notices – memos, newsletters, e-mails • Posters/notices • Payroll stuffer Maintain records of how you communicated each element

24. Step 3 - Train • Managers, supervisors and workers attain the knowledge and skill to work safely • Appropriate to their job duties and workplace • Various training methods: • During orientation training • Planned training sessions for specific staff • Demonstrations by supervisors • Observing another co-worker (mentoring or buddy system) Health & Safety Training records/certificates required for each element

25. Step 4 - Evaluate • Are your Safety Group standards working ? How do you know? • Compare actual workplace activities to your written health & safety standards and expectations • Is the standard working and achieving the desired result? • Keep track and document your evaluation process & analysis • There are many different ways to evaluate: • Analysis of observations/inspections/plant or job-site audits • Survey of employees – interviews or questionnaire • Statistical review & analysis - i.e. WSIB information • Review and analysis by JHSC • Management review and analysis • Third party assessment and analysis * Negative results is still evaluation !

26. Step 5 - Acknowledge Success and Make Improvements Based on results of your Evaluation: • recognize everyone who contributed to successful accident prevention activities by meeting and surpassing company standards • performance evaluations, letter/memo from president, health & safety awards, public recognition - i.e. coffee & donuts for JHSC and/or employees, staff meeting, banquet, newsletter article, bulletin board display • Develop an action plan to make changes and improvements where needed Safety Always

27. Year-End Requirements • Complete Year-end Achievement Report and submit to sponsor by due date • have verification documentation available • Complete/update your Workplace Assessment • 10% of Safety Group participants receive Validation Audits starting in March of the following year

28. 2012 Rebate Formula GROUP REBATE Performance Achievement 6% Max. up to 1% up to 4% up to 1% + + = For improvements to severity rate For successful program implementation For improvements to LTI frequency rate *Based on Group premiums paid • Frequency & Severity improvement must exceed preset performance threshold. • Achievement score is subject to a performance improvement threshold of 0.5/2 or rebate • reduced by half. • Performance calculated by comparing the two most recent years with two prior years. • An employer with a traumatic fatality in the program year will be disqualified from the Safety • Group rebate.

29. Next Steps • Complete your Action Plan • Submit Action Plan to Sponsor • Start working on the 5 steps for your 5 H&S elements ASAP • Keep documents/records for each step for each element • Ask for help and guidance as often as needed

30. Are You Ready for the MSD Blitz? • In February 2012, the Ministry of Labour will blitz workplaces across Ontario, looking for hazards involving manual materials handling that can lead to musculoskeletal disorders. Ministry inspectors will target workplaces in the construction, health care, industrial and mining sectors. Learn more about how to protect workers from the number one type of lost-time work injury in Ontario.