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Integrating EMP into the Project Operational Manual

Integrating EMP into the Project Operational Manual. World Bank Safeguard Training Workshop Dushanbe, Tajikistan September, 2009. Project Operation Manual (POM). Reference for all aspects of project implementation: who does what, when and how

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Integrating EMP into the Project Operational Manual

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  1. Integrating EMP into theProject Operational Manual World Bank Safeguard Training Workshop Dushanbe, Tajikistan September, 2009

  2. Project Operation Manual (POM) • Reference for all aspects of project implementation: who does what, when and how • Usually prepared after project Appraisal, before Effectiveness, updated as needed • Emphasis on decision-making processes; “fiduciary” mechanisms (procurement, financial management & accounting, environment); monitoring & reporting • Prepared by Client (Implementing Agency); approved by Govt. (higher level); acceptable to WB • Cited in Legal Agreement, legally binding commitments • Need to specify procedure for amending it

  3. Why Have a POM? • Provides clear, detailed, definitive guidance and procedures for implementing the project – follow the rules & all will be well • Facilitates efficient project monitoring and supervision • Simplifies Legal Agreement (only one reference needed to cover all Client/WB agreements) • Provides continuity in case of staff changes

  4. Typical Contents of POM • Project objectives, description, components • Applicable laws, regulations, rules • Sub-project eligibility criteria (beneficiaries, locations, activities), or “Menu” of eligible projects • Sub-project application, evaluation, selection process • Institutional structures/responsibilities • EMP or Environmental Guidelines • Disbursement procedures (including for Sub-grants) • Procurement procedures • Financial management & accounting • Monitoring & Reporting (Table of Progress & Impact Indicators) • Annexes: • Work Plan (updated annually) • Application & Reporting formats • Terms of Reference (PIU, major consultancies)

  5. Integration of EMP in POM • EMP as a chapter of POM • EMP as an annex to POM • Elements of EMP inserted throughout OM where relevant Recommended - 1 & 3 or 2 & 3

  6. Small Grants Program Provides small grants to individuals or groups for enterprise development (sub-projects) Typically based on applications, sometimes competitive Grants typically finance small works (rehabilitation, small-scale construction), equipment, inputs, TA Usually sub-projects Category B (Category A sub-projects specifically excluded) Framework EA/EMP covering the whole project sets out procedures for site-specific EA/EMP for sub-projects

  7. Example: Small Grant Programs Kazakhstan Kyrghyz Rep. Croatia Serbia

  8. Example: Croatia Conservation and Rural Revitalization Program • Program objective: demonstrate positive linkages between Protected Areas/biodiversity conservation and rural development (economic opportunities from sustainable use; awareness-raising and education) • Grant size: Euro 2,000 – 25,000

  9. Eligibility Screeningof proposals Evaluation/selection of eligible proposals 5 Submission of proposals 4 6 (Assisted) preparation of applications Sub-Project approval 6 3 Agreement on work plan, contract signing Training Workshops for Applicants 2 2 sub-project cycle 7 1 Program Advertisement First tranche disbursement 8 Final report & accounting 11 9 Progress report, Accounting, verification 10 Second tranche disbursement

  10. Example – Incorporation of EMP in POM Procedures: Small Grants Programs • Awareness & Training - advice to prospective applicants on eligible/ineligible activities, potential environmental issues e; potential impacts and mitigation measures for different types of sub-projects • Grant application: identify potential environmental issues and proposed mitigation measures; • Screening of application: review of eligibility of proposal, excluding any with high environmental risk • Grant evaluation & selection: EA screening, evaluation of env. issues and proposed mitigations; indicate whether specific EA/EMP required • Preparation/signing of Grant contract: Environmental mitigation measures included in Sub-project contract; Includes specific environmental provisions for procurement, contracting • Procurement: includes environmental provisions in bidding documents, specifications, contracts (including penalties for non-compliance) • Grant disbursement/Progress reporting: environmental measures maybe triggers for disbursement; PIU verifies environmental measures implemented and are effective • Monitoring & reporting on Grant Implementation: includes EMP compliance, environmental indicators

  11. Common Problems in Implementing EMP in Small Grants Programs • Insufficient understanding or appreciation of issues on part of applicants; inadequate up-front education and advice • Insufficient use of environmental consultants for screening, EA, monitoring • Inadequate coverage of environmental responsibilities in beneficiary contracts • Inadequate coordination between environmental and procurement specialists in PIU • Monitoring only process and inputs rather than impacts; vague or unclear indicators and targets

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