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ETHICS – WHY??. Paul R. Higgins Procurement Manager DGS/DPS . Procurement Ethics. Procurement Ethics is about being pro-active in accordance with established rules and standards governing our procurement profession . RULES / STANDARDS. Ethics in Public Contracting

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ETHICS – WHY??

Paul R. Higgins

Procurement Manager

DGS/DPS


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Procurement Ethics

Procurement Ethics is about being pro-active in accordance with established rules and standards governing our procurement profession.


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RULES / STANDARDS

  • Ethics in Public Contracting

    VPPA § 2.2-4367

  • State and Local Governmental Conflict of Interest Act § 2.2-3100

  • Virginia Governmental Frauds Act

    §18.2-498.1


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Virginia Governmental Frauds Act §18.2-498.1

● “Commercial dealing” shall mean

any offer to sell or distribute goods,

services, or construction . . . .

● Misrepresentationprohibited.

● Duty to provide certified statement

that action is not in collusion with

Another in the same line of business.


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WHEN WE ACT ETHICALLY WE WILL HAVE:

a more common perception of

what is going on around us,

greater control over our

behavior,

a stronger personality, and

a greater likelihood of being

satisfied with our job

performance.


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Resolving an Ethical Dilemma

Analyze the Consequences.:

Who will be helped by what you do?

Who will be harmed?

What are the short and long term consequences?


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Resolving an Ethical Dilemma

2. Analyze the Actions.

How do the actions measure up?

Do any of the actions your are considering “cross the line”?


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Resolving an Ethical Dilemma

3. Make a Decision.

Take both parts of your analysis into consideration and make a decision.


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Basic Principle of Public Service

”Public service is a public trust”. Public employees fulfill the trust placed in them by adhering to the general principle of ethical conduct as well as specific ethical standards by obeying the laws AND avoiding even the appearance of impropriety.


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Corrupting Your Value System

We were not born corrupt, so how does it happen??

Unethical behavior begins with free choice and once begun, it is a downhill slide on a slippery slope.


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THE ETHICAL SLIPPERY SLOPE

  • We tend to judge ourselves by our “intentions” rather than our “actions”.

  • Short-cuts resulting from our failure to plan.

  • Pressures from “above”.

  • Wanting to be perceived as a “team Player”.


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Integrity

Known Rules

High Quality

Goods/Services

Fair & Impartial

Public Posting

§ 2.2-4300 C.

INTENT

Open Access

Reasonable Cost

Exchange

Information

Knowledge

of Market

Your Text Here

Needs



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Know Your Job – Inside and Out





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Change Phrases Behavior


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Remember Your Stakeholders Behavior

Those with a concern about the ethical standards and behavior of your organization include:

Vendors and Suppliers

Other Agencies

The Community at-large

Agency Employees


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Employee Competency – K.I.S.S. Behavior

Highly Competent Employee Job Performance Driven By:

Knowledge of Job Reqs

Information On-going

Skills up-dates

Support from Management


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Rules of the Road Behavior

Don’t assume that everyone knows all the laws, rules, and procedures that pertain to their job. Make sure they know them. Eliminate “ignorance of the rules” as an excuse for unethical actions.


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Provide Places To Go Behavior

Insure there are people in your organization to whom employees can turn to for guidance and help with ethical issues and for reporting suspected ethical violations.


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React to Smells Behavior


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The Procurement Smell Test Behavior

  • Perception is Reality

  • How Much Does it Take to Explain the Action?

  • How Will it Look on the 6 O’Clock News?


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E T H Behavior

I C A L

Ethical Cheer Leading

“Pro-Active”

“Trustworthiness”

“Promise Keeping”

“Business Acumen””

“Respect Others”

“Honesty”

“Fairness”

OBEY THE LAW

Achieving Ethical Business Values


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Reasons for Modeling BehaviorEthical Behavior (1)

Reduces pressures on employees

to compromise ethical standards.

Increases employee willingness to

report misconduct.

Improves trust and respect at all

levels.

Protects the positive reputation of

the organization.


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Reasons for Modeling BehaviorEthical Behavior (2)

Encourages early detection of

problem areas & ethics violations.

Fosters a positive work culture.

Provides an incentive and frame-

work for ethical decision making.

Enhances the ability to attract

highly competent employees.


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Reasons for Modeling BehaviorEthical Behavior (3)

BECAUSE IT’S THE RIGHT THING TO DO,

and

Because Public Trust

Demands It!


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The Rising Procurement Tide Behavior(1)New Inputs

Internet Connectivity

Information Transparency

Competitive Markets

Enabling Technology


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The Rising Procurement Tide Behavior(2)New Expectations

Increased Realized Savings

Improved Responsiveness

Better Supplier Relationships

More Efficient Processes

Faster - Better Decisions


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