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Controlled Substance Export System (BPDM)

Controlled Substance Export System (BPDM). LCDR Cynthia A. Gunderson, PharmD Chief Pharmacist Red Lake Service Unit Cynthia.Gunderson@ihs.gov. Training Objectives. Review IHS PDMP participation status Provide introduction to RPMS Export System Provide introduction to Export Process.

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Controlled Substance Export System (BPDM)

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  1. Controlled Substance Export System(BPDM) LCDR Cynthia A. Gunderson, PharmD Chief Pharmacist Red Lake Service Unit Cynthia.Gunderson@ihs.gov

  2. Training Objectives Review IHS PDMP participation status Provide introduction to RPMS Export System Provide introduction to Export Process

  3. IHS Participation • Objectives • Short-Term • Report to existing state PDMPs • Needs assessment: RPMS programming AND training • Long-Term • Interoperability: participation with a hub system (PMIX or PMPI) • Real-time reporting • Integration with RPMS-EHR

  4. Controlled Substance Export System(BPDM) Status Menu and Keys Functionality

  5. Controlled Substance Export System(BPDM) • Status • Funded by ND Board of Pharmacy • Programmed by Cimarron Medical Informatics • ASAP v4.1 and ASAP v4.0 • Alpha testing in ND, SD, and MN • Reporting to ND-PDMP

  6. Controlled Substance Export System(BPDM) • Menu assignment • Outpatient pharmacy 7 supervisor’s menu • Key assignment: BPDMZMENU

  7. Controlled Substance Export System(BPDM) • Key Functionality • Site parameter setup • Taxonomy • Configurable Data Elements • Queue report in TaskMan

  8. BPDM Taxonomy Allows sites to configure reportable substances as required by state legislation (eg tramadol, carisoprodol)

  9. BPDM Data Elements • BPDM UPDATE STATE REQ ELEMENTS Apr 12, 2011 10:18:47 Page: 3 of 6 • Review/Update Required Elements for WISCONSIN • # ID Element Description Required? • 38) PAT14 PATIENT CITY REQUIRED BY ASAP • 39) PAT15 PATIENT STATE REQUIRED BY STATE • 40) PAT16 PATIENT ZIP REQUIRED BY ASAP • 41) PAT17 PATIENT PHONE NUMBER NOT REQUIRED • 42) PAT18 DOB REQUIRED BY ASAP • 43) PAT19 GENDER REQUIRED BY STATE • 44) PAT20 SPECIES NOT REQUIRED • 45) PAT21 PATIENT LOCATION CODE NOT REQUIRED • 46) PAT22 COUNTRY OF NON US RESIDEN NOT REQUIRED • PAT23 NAME OF ANIMAL NOT REQUIRED • 48) DSP01 STATUS REQUIRED BY ASAP • + Enter ?? for more actions • E Edit Required Status + Next Screen Q Quit • Select Action: +// E Update Required Status • Edit Which Item: (1-91): 41 • REQUIRED?: NOT REQUIRED// ? • Choose from: • R REQUIRED BY ASAP • RR REQUIRED BY STATE • RWA REQUIRED WHEN AVAILABLE • N NOT REQUIRED • REQUIRED?: NOT REQUIRED// RR <ENTER>

  10. Export Process Able to establish a TaskMan routine to automate export file creation. Create export file in RPMS Store file in secure directory Manual upload of file to state PDMP program website

  11. IHS Next Steps Sharepoint Site: training materials, useful links, FAQs, etc Data Exchange Agreements Programming: grant funding request approved by the Bureau of Justice Assistance to program three additional formats. Interoperability: obtain capacity to report IHS data from any SU in any state to a single upload site. Data would then be available to any provider practicing in any state.

  12. Next Steps • Obtain Pharmacist log-in for data retrieval from state PDMP • Obtain site log-in for export • Make friends with your site manager • Download state user manual • Details reporting frequency, required elements, common error codes, etc—in most cases this info is known by Area Pharmacy Consultant • http://pmpalliance.org/

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