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Title III New and Recent English Learner Coordinators

This agenda provides an overview of Title III and its purpose, as well as guidance for improving instruction and engaging the parent community. It includes links to resources, required documents, and data collections.

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Title III New and Recent English Learner Coordinators

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  1. Title IIINew and Recent English Learner Coordinators Oregon Department of Education September 24, 2019

  2. Agenda

  3. Title III Overview Purpose of Title III • The purpose of Title III is to ensure English Learners develop English proficiency and meet the same academic content and academic achievement standards that all students are expected to meet. • Districts must use these funds for: • Improving instruction in language acquisition • Improving core content instruction • Engaging parent/community members

  4. EL Program Guide • ODE staff have provided an EL Program Guide to assist districts with their program of service for ELs. • The EL Program Guide is a living document, subject to updates as additional guidance becomes available. • Program guide web link

  5. Program Guide Features • Table of Contents • Legal Section: Statues, Rules, Memoranda • Forms and Correspondence • Standards • Assessment • And much more

  6. Meetings and Events Web Page • This page includes: • Required documents list • Annual calendar • EL Coordinator webinar materials • ODE staff record all EL Coordinator webinars • Current and prior year’s webinar materials are linked to this page.

  7. Annual Calendar • Calendar for the 2019-20 school year is posted with key dates for Title III and English learners. • Some dates are to be determined and will be updated as more information is available. • Calendar link

  8. Title III Required Documents List • In order for districts to prepare and maintain appropriate documentation for Title III, a list of required documents is provided. • Required documents link • ODE contracts with TransAct (www.transact.com) to provide Oregon districts templates for required documents. ODE staff review the documents annually to ensure compliance.

  9. EL Web Pages These web pages are linked to the ODE web page • Title III web page • Monitoring web page • Meetings and Events • Funding web page • Local Plans • Data Collections

  10. Other Important ODE Web Pages • Test Administration web page • ELPA • ELP Standards • Student Success Act

  11. District Applications • ODE has district applications launched from the ODE district secure web site. • https://district.ode.state.or.us/home/ • Your District Security Administrator can assign permissions to the district applications. • ODE secure file transfer: a tool available to securely send and receive information from ODE. • https://district.ode.state.or.us/apps/xfers/

  12. District Applications • The following is a list of applications that may be helpful: • Consolidated Collections • EL Collection (Fall and Spring) • Recent Arrivers Collection • Achievement Data Insight • Student Centered Staging • State assessment results • CIP Budget Narrative • Submission of federal grant requests • EGrant Management System (EGMS) • Submission of grant claims

  13. Data Collections Title III has two federally-required data collections: • EL Collection: • Count of all identified EL students enrolled at anytime during the school year by district. (this includes served and waiver ELs) • Count of all students assessed but found ineligible to receive EL services due to academic English proficiency. • Count of all monitored and former ELs enrolled in the district. • Count of all potential ELs enrolled in the district • Fall EL collection • Spring EL collection

  14. Data Collections cont. 2. Recent Arrivers: Count of all students who meet the federal definition of “immigrant”. • Born outside the US, and • Educated in the US for fewer than 3 cumulative years.

  15. What is the Definition of Recent Arriver? • Born in the US • If no, student may be a recent arriver. • If yes, student is not a recent arriver. • Length of time educated in the US • If length of time is less than three (3) cumulative school years, AND • Student was not born in US, then student is included in this data collection. • If length of time is greater than three (3) cumulative school years, then student is not included in this data collection regardless of where the student was born.

  16. Title III Data Collection Contact Kim Miller – EL Data Collections (Fall/Spring) • Kim.a.miller@ode.state.or.us Emily Swope – Recent Arrivers Data Collection • Emily.swope@ode.state.or.us

  17. Questions

  18. Regional Trainings – Title III • ODE Title III Regional Trainings • September 27 – Clackamas ESD • October 1 – NWRESD • October 8 – SCESD • October 9- Lane ESD • October 10 – Willamette ESD • October 21 – HDESD • Registration link

  19. Oregon Dept. of Education - Title III If I have questions on…. • If you have any questions or are in need of assistance, please contact your districts lead • We will collaborate and respond within two working days.  Contact Kim Miller Contact Susy Mekarski • If you have received an out of office from Kim or Susy and need immediate, assistance, please contact: • Contact Leslie Casebeer, Title III Assistant.

  20. Thank you!

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