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Human Resources Management T 5 Reward, Appraisal and Performance Management. Definition of PA (ACAS, 2003).

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slide1

Human Resources Management

T 5 Reward, Appraisal and Performance Management

definition of pa acas 2003
Definition of PA (ACAS, 2003)

Regular recording of an employee’s performance, potential and development needs. The appraisal is an opportunity to take an overall view of work content, loads and volume, to look back on what has been achieved during the reporting period and to agree objectives for the next.

“A way of giving feedback”

definition of pm purcell et al 2003
Definition of PM (Purcell et al. 2003)

A process for sharing and understanding about what needs to be achieved and then managing and developing people in a way that enables such shared objectives to be achieved.

“Sharing common values”

“Process owned and driven by line managers”

essence of performance management
Essence of Performance Management
  • Shared vision of organization’s objectives communicated via mission statements
  • Individual performance targets related to these objectives
  • Regular formal review of progress towards the targets
  • A review of process which defines training and development needs and reward outcomes
  • Evaluation of the effectiveness of the whole process and changes and/or improvements where needed
slide5

Main Objectives of Performance Management

  • Provide firm links between organizational and individual / group objectives
  • Offer ways of measuring individual / group contribution to organizational objectives
  • Increase employee involvement and commitment to the organization
performance management armstrong baron 1998
Performance Management (Armstrong & Baron, 1998)

A device/tool that ensures that managers manage effectively, i.e. the employees:

- Know and understand what is expected of them

- Have the skills necessary to deliver on these expectations

- Are supported by the organization to develop in order to meet these expectations

- Are given feedback on performance

- Have the opportunity to discuss and contribute to individual and team aims and objectives

use of performance appraisal
Performance

To improve current performance

To provide feedback

To increase motivation

To solve job problems

To let employees know what is expected of them

To clarify objectives

Reward

To award salary increases

To provide for rewards

Use of Performance Appraisal
  • Potential
  • To identify potential
  • To aid career planning and development
  • To assess competences
  • To provide information about the effectiveness of the selection process
slide8

What is Performance Appraisal?

  • Strategic organizational change lever or managerial control tool?
  • Increasingly common in the West
    • 1989, study found appraisal used by 94% of responding organizations in the USA
    • 1999, IRS survey found appraisal used by over 99% of respondents in the UK
  • Now used in China, Africa, India and Japan
  • Getting more widespread not only for managerial positions, but for all personnel levels
p m and appraisal
P.M. and appraisal
  • Performance management relies on appraisal systems
  • Appraisal is almost universal in UK today
  • Appraisal exists independently of performance management
how depends on your view of management
PROCESS APPROACH

Work study tradition

Scientific management

Prescribed methods

Measured performance

Rewards for achievement

“Personnel/IR” style?

“HUMAN” APPROACH

Work psychology

Human relations school

Select, train, motivate and lead well

“Willing” performance

“HRM” style?

How ?Depends on your view of management…..
performance appraisal
JUDGEMENTAL

Retrospective

Qualitative and quantitative measures

Corrective

Reward & PRP

COACHING

Prospective

Assessment of aspirations and training needs

Developmental

Career oriented

Performance Appraisal

(Goss, 1994)

judgemental
JUDGEMENTAL
  • Rating scales
  • Likert scales
  • Behaviourally anchored rating scales (BARS)
  • Target oriented assessment
  • Narrative comments

Likely HRM

involvement in

areas of pay and

reward, discipline,

capability and

remedial training,

redeployment

and possibly

dismissal

coaching
COACHING
  • Discussion-based interviews
  • Aspirational
  • Career planning
  • Areas requiring development
  • Training needs assessment
  • Promotability

Likely HRM

involvement in

areas of promotion,

developmental

training, succession

planning, job

enrichment,

motivation and

retention strategies

smart objectives
‘SMART’ objectives!
  • Specific
  • Measurable
  • Agreed/achievable
  • Realistic
  • Time-bound
dimensions of appraisal
Objective

Attendance

Timekeeping

Productivity

Quality, etc.

Subjective

Dependability

Flexibility

Initiative

Loyalty, etc.

Dimensions of appraisal
recent developments in pa
Recent developments in PA
  • Upward appraisal
  • 360 degree appraisal
  • Customer appraisal (TQM)
  • Team-based appraisal
  • Competency-based appraisal
slide17

360 degree appraisal

  • Origins in US army during 1970’s
  • Adopted by influential US organizations
    • AMEX
    • FedEx
    • Standard Chartered Bank
  • Arrived in UK via IBM, Shell
  • Adopted first by WHS & Body Shop
slide18

360 degree appraisal

  • Broader perspective
  • Higher face validity
  • Involvement enhances commitment
  • Suited to “flattened” organizations
  • Can include customer and client feedback (mystery shopping)
  • Provides with vital insights into some of the appraised person’s shortcomings, which would otherwise remain unaddressed
  • Increasingly used to determine managerial pay
  • Critics:
    • Replaces the subjectivity of a single appraiser with the subjectivity of multiple appraisers
    • Produces overly bureaucratic systems with too much paperwork
some distorting effects of pa
Some distorting effects of PA
  • Halo effect / Horns effect: one positive/negative effect distorts the assessment of others
  • Doppelganger effect: the rating reflects the similarity between appraised and appraiser
  • Crony effect: the appraisal is affected by the closeness between appraised and appraiser
  • Veblen effect: named after Veblen’s practice to give all students grade C
  • Impression effect: difference between “real” and “created” performance achievements, etc.
problems of performance appraisal
Problems of performance appraisal
  • “HR activity that everyone loves to hate”
  • Expensive, bureaucratic, ineffective
  • Managers are not trained properly and are ill-prepared, talk too much, base the discussion on third-party complaints, make judgments based on “feelings”, etc.
  • Causes conflicts (appraisal by peers is nicknamed: “screw your buddy”)
  • Could demotivate employees and to worsen their performance
    • No SMART objectives; Lack of flexibility to redefine objectives when circumstances change during the appraisal cycle; The actions of the employee may account for little of the variability of the outcome measured
  • Performance is highly dependant on team effort, while the appraisal is individually based
  • Lack of follow-up
slide21

Two Different Perspectives

Employer perspective

Recruitment

Retention

Commitment

Image

Value of money

Employee perspective

What am I worth?

Am I paid fairly?

What else rewards me?

employer perspective
Recruitment

Retention

Commitment

Image

Value for money

Employer perspective

Performance Management systems seek to link the needs of the employer for specific levels and standards of performance to the motivation and reward of staff. Relies heavily on appraisal as a key tool in the management of performance.

what am i worth
What am I worth?
  • Hygiene factor(s)
  • Recognition of (extra) efforts
  • Sense of achievement
  • Short term material enjoyment (bonus)
  • Long term security (pay/security trade-off)
  • Skills and Abilities
    • How current?
    • “human capital”
am i paid fairly
Am I paid fairly?
  • In relation to the law (NMW)
  • Comparatively…
    • In relation to others in the organisation
    • In relation to the labour market
    • In relation to the task
  • Transparency of the system
  • Effort/reward bargains and psychological contracts (PC)
what else rewards me
What else rewards me?

Extrinsic

Share scheme

Cost of living increase

TU negotiated rise

Merit increase

Bonuses

Tips & commission

PRP

Collective

Individual

Pride in organizational membership

Professional recognition

Sense of doing a good job

Job satisfaction

Self fulfillment

Promotion

Power

Intrinsic

Steers and Porter. Also, see Kessler, (in Storey 2001) etc.

factors influencing the relative worth of jobs
Factors Influencing the Relative Worth of Jobs
  • What organization can afford to pay
  • How much are paying the competitors
  • Legislation and NMW
  • National and international rates of pay within the organization
  • Trade unions and employee demands
  • The scarcity of particular skills
  • The state of economy and government initiatives
  • The introduction of new technology
  • The actual performance of the person on the job
old and new pay
Old Pay (Personnel)

Centralized

Bureaucratic

Job evaluation

Grading systems

Incremental progress

Reward time served

Fair and consistent

COLLECTIVIST

New Pay (HRM)

Devolved

Business driven

Broad banding

Flatter structures

Merit based

Market based

Performance related

INDIVIDUALISED

Old and New Pay
concerns about the new pay
Concerns about the New Pay
  • May put proportion of the pay packet “at risk”
  • May be unjust
  • Affords little scope for the exercise of democratic rights by citizens at the workplace
four values in reward management design
Four Values in Reward Management Design
  • Paying per performance
  • Equity (internal and external)
  • Employees sharing organization’s success
  • Combining financial and non-financial rewards (motivation through achievement, recognition, responsibility, influence and personal growth)
paying per performance
Paying per performance
  • A base pay that reflects the market rate for the job (NMW or threshold levels) and a supplement with a variable pay related to:
    • Individual performance (PRP, based on performance over the past pay period)
    • Team performance
    • Organization’s performance
    • Employee competences (forward-looking)
equity
Equity
  • External – extent, to which the employee feels fairness in relation to those doing the similar jobs in other organizations
  • Internal – extent, to which the employee feels fairness in relation to those doing the similar jobs in his/her own organization
  • Fairness not of the amount, but of the way, in which the pay is determined
  • “Director’s pay”
  • Inequality between men and women
  • Inequality between wite- and blue-collar workers
  • “Solid citizens’ pay” – well-performing employees who do not pursue promotion
sharing organization s success
Sharing organization’s success
  • Profit-related pay
  • Profit-sharing schemes
  • Savings-related share option schemes
  • Company share option plans
  • Gain sharing
pay systems
Pay systems
  • Time rates
  • Piecework / Measured day work / Individual time saving
  • PRP (performance related pay)
  • Competence based pay / Skills based pay
  • Team based pay
  • Profit sharing
  • “Cafeteria” benefits systems
  • Total reward
comment
Comment:

‘Not connecting appraisal with reward would result in not taking the appraisal process seriously, because without their clear bond, appraisal would be as “firing blanc bullets’”

Lawler, 1994