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Parkway School District

Parkway School District. Professional Development Model for Secretarial Salary Schedule. SecschsalPDMem/ August 2010. Years 11+ Phase IV. Years 5 – 10 Phase III. Years 2 – 4 Phase II. Navigation Day 61 – end of First Year Phase I. Orientation Days 1 – 60 Phase I. Channel 1.

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Parkway School District

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  1. Parkway School District Professional Development Model for Secretarial Salary Schedule SecschsalPDMem/ August 2010

  2. Years 11+ Phase IV Years 5 – 10 Phase III Years 2 – 4 Phase II Navigation Day 61 – end of First Year Phase I Orientation Days 1 – 60 Phase I Channel 1 Channel 2 Channel 3 Secretarial Salary Schedule Model Confidential Range

  3. Secretarial Salary Schedule ModelSelect a Channel Channel 1 Channel 2 • Staff Secretary • Print Secretary • Health Assistant • School Secretary • Registrar • Accounting Clerk • School Accounts Secretary • Central Office Secretary • Dispatcher (Transportation) • Field Trip Dispatcher • Library Materials Cataloger Assistant • Library Materials Processor • Confidential Executive Secretary • Assistant to the Controller • Benefits Specialist • Payroll Accountant • Confidential Benefits Specialist • Confidential Specialist • Core Data Specialist • Payroll Specialist • Substitute Caller • Confidential Secretary • Human Resources Specialist • Principal’s Secretary • Administrative Secretary • Purchasing/Accounting Specialist • Accounts Payable Specialist Confidential Range Channel 3 Back to Development Model

  4. Channel 1 Channel 2 Confidential Range Channel 3 Channel 1 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Print Secretary Health Assistant Job Descriptions Staff Secretary Pay Channel Chart Performance Appraisal Support Staff Standards Home

  5. Staff Secretary Job Description ___________________________________________________________________ JOB TITLE: Staff Secretary LOCATION: School REPORTS TO: School Administrator FLSA STATUS: Non-Exempt SALARY GRADE: Sec Channel 1 REVIEW DATE: April 2008 ________________________________________________________________________ POSITION SUMMARY Perform standard office duties involving word processing, database, and spreadsheets for school departments, subject areas and/or grade levels under the direction of School Principal. Various responsibilities may be determined by school level and/or department (i.e. print room or library). SPHERE AND SCOPE OF INFLUENCE Position has school and community wide impact. Daily contacts include students, teachers and parents. ESSENTIAL DUTIES Perform word-processing. Create databases. Perform receptionist duties. Interact with staff, students and community as required. Complete forms. Sort/distribute mail. Duplicate materials. Laminate materials. Maintain department records. Facilitate department ordering. Assume print room responsibilities. Assume library assistance responsibilities. Handle correspondence related to specific department responsibility. Maintain regular attendance. MARGINAL DUTIES Coordinate technology/AV equipment usage. Utilize DRA and Panda Technology Systems. Assist certificated staff members in supervising students. Assist with annual inventory, if applicable. Create displays. Assist in awards program. Support field trip preparation. Perform other duties as assigned. Page 2 Staff Secretary QUALIFICATION REQUIREMENTS High school education with a working knowledge of personal computer and computer software. Previous experience in standard office procedures involving word processing, database, and spreadsheets. PHYSICAL DEMANDS Standing, Sitting, Reaching, Grasping. Ability to lift an average of 30 pounds by hand. Mobility to move in and around the building. MENTAL DEMANDS Ability to communicate clearly both verbally and in writing. Ability to read, learn and respond to a variety of subjects related to the function of district operations. ENVIRONMENTAL CONDITIONS Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions. Back to Channel 1 Home

  6. Print Secretary Job Description Back to Channel 1 Home

  7. Health Assistant Job Description Back to Channel 1 Home

  8. Performance Appraisal New employees receive a performance appraisal around 60 days of employment. All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1. Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission. The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution. Click here for the Performance Appraisal For Office Support Staff: http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/Office%20Support%20Staff%20Appraisal%20%201-14-11_4X.pdf Please see links below for more information regarding evaluation criteria: Technology Competencies – (I Can) Proficiency Statements Office Support Performance Appraisal Rubric Support Staff Standards Back to Channel 1 Home

  9. Channel 1 Channel 1 Channel 2 Confidential Range Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase I Orientation Department/Building Within First Week Human Resources Within 3 Weeks Communication/ Technology Basics (Within first 60 days) New Employee Days 40 - 60 Navigation Required Training Course Guide Resources Back to Channel 1 Home

  10. Channel 1 Channel 1 Channel 2 Confidential Range Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase II – IV* Required Training Course Guide Resources Communication/ Technology Basics Professional Organizations & Certifications *Phase II *Phase III - IV Back to Channel 1 Home

  11. Communication/Technology Basics New Employee • Math & English • Basic test on Hiring or • manager can waive the requirement • Alert Now Communication • Basic Computer Skills ** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific Starting 2011 (Within first 60 days) ** Basic computer skills including Basic Keyboarding Skills Home Back to Phase I

  12. Communication/Technology Basics Current Employee • Math & English • AlertNow Communication • Basic Computer Skills** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific **Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months Starting 2011 Home Back to Phase II

  13. Course Guide – Suggested Classes GroupWise • Folders • Calendar • Attachments • Format • Forward/Retract • Spell Check • Email Etiquette Learning Module Electronic Newsletters • TBA Telephone Etiquette • Greeting • Questions/Inquiries • Problem solving • Customer Service • Telephone Customer Service Infinite Campus • Student Information • Parent Portal Toshiba Copiers • Copy and collate • Scan documents • Remote print • Toshiba Copier Information Moodle • How to start a Moodle account Telephone Use • District Telephone Use Customer Service • Under Construction CPR & First Aid • Health Services & Workshop Dates PEERS • View Staff Development Profile • Register for workshops and classes Business Writing • Grammar • Letters • Newsletters Click here to go to PEERS to view and register for classes Home Back to Phase I Back to Phase II

  14. Resources Microsoft Office Online Tutorials Parkway YouTube Tutorials Support Staff Website Technology Website Toshiba Copiers Computer Support Telephone Support District Conference Tuition Reimbursement (after one year of employment) Community School Administrative Professional Publications Gregg Manual Home Back to Phase I Back to Phase II

  15. Secretarial Certifications/Professional Organizations SLCAEOP (St. Louis County Association of Educational Office Professionals.) Attn: Carol D. McCauley SLCAEOP Membership Chair Normandy School District 3855 Lucas & Hunt Road St. Louis, MO 63121 MAEOP (Missouri Association of Educational Office Professionals) Attn: Becky O’Riley Waynesville R-VI Schools 100 Lincoln Lane Waynesville, MO 65583 MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project. There are three levels: MOS Specialist, MOS Expert and MOS Master. http:// www.microsoft.com/learning/en/us/certification/mbc.aspx The International Association of Administrative Professionals offers two certifications: Certified Professional Secretary (CPS) Certified Administrative Professional (CAP) Must submit application with fees Click below for more information: http://www.iaap-hq.org Home Back to Phase II

  16. Channel 2 Phase I Phase II - IV Channel 2 Channel 1 Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Confidential Range Channel 3 Registrar School Secretary Accounting Clerk School Accounts Secretary Job Descriptions Central Office Secretary Dispatcher (Transportation) Field Trip Dispatcher Library Materials Cataloger Assistant Pay Channel Chart Library Materials Processor Performance Appraisal Support Staff Standards Home

  17. School Secretary Job Description _______________________________________________________________ JOB TITLE: School Secretary/Registrar LOCATION: School REPORTS TO: School Administrator FLSA STATUS: Non-Exempt SALARY GRADE: Sec Channel 2 _______________________________________________________________ POSITION SUMMARY Perform standard office duties involving word processing, database, and spreadsheets under the direction of School Principal. Manage student records and perform registrar responsibilities in accordance with state and District guidelines. Prepare invoices for payment using District purchase order system and perform other budget and accounting functions. SPHERE AND SCOPE OF INFLUENCE Position has school and community wide impact. Daily contacts include students, teachers and parents. ESSENTIAL DUTIES • Maintain student attendance/records. • Manage all forms of student record keeping and reporting. • Generate progress reports/report cards. • Record grade changes and test scores. • Support coordination of student class schedules. • Process registration/withdrawal of students. • Issue work permits/college information. • Maintain budget records for school/departments. • Process purchase order requisitions/orders for payment. • Maintain master calendar. • Perform receptionist duties. • Manage inventory/supplies. • Coordinate discipline records/communications. • Coordinate bus assignments; VST/Parkway. • Submit and track work orders. • Report emergency repairs. • Maintains regular attendance. MARGINAL DUTIES • Assist in field trip preparation. • Manage Use of Premises. • Communicate transportation information and issue bus passes. • Document student early departures/late arrivals. • Submit printing requests. • Distribute and record building key assignments Page 2 School Secretary/Registrar • Handle petty cash/postage. • Complete periodic and annual reports/applications. • Maintain regular attendance. • Prepare for special events (i.e. assist in awards program, performances, etc.). • Register voters. • Assume backup for Principal’s Secretary. • Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES No supervisory responsibilities. QUALIFICATION REQUIREMENTS High school education with a working knowledge of personal computer and computer software. Previous experience in standard office procedures involving word processing, database, and spreadsheets. PHYSICAL DEMANDS • Standing, Sitting, Reaching, Grasping • Ability to lift an average of 30 pounds by hand. • Mobility to move in and around the building. MENTAL DEMANDS • Ability to communicate clearly both verbally and in writing. • Ability to read, learn and respond to a variety of subjects related to the function of District operations. ENVIRONMENTAL CONDITIONS • Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions. Back to Channel 2 Home

  18. Registrar Job Description Back to Channel 2 Home

  19. Accounting Clerk Job Description Back to Channel 2 Home

  20. School Accounts Secretary Job Description Back to Channel 2 Home

  21. Central Office Job Description Back to Channel 2 Home

  22. Dispatcher Job Description Back to Channel 2 Home

  23. Field Trip Dispatcher Job Description Back to Channel 2 Home

  24. Library Materials Cataloger Assistant Job Description Back to Channel 2 Home

  25. Library Materials Processor Job Description Back to Channel 2 Home

  26. Performance Appraisal New employees receive a performance appraisal around 60 days of employment. All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1. Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission. The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution. Click here for the Performance Appraisal For Office Support Staff: http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/Office%20Support%20Staff%20Appraisal%20%201-14-11_4X.pdf Please see links below for more information regarding evaluation criteria: Technology Competencies – (I Can) Proficiency Statements Office Support Performance Appraisal Rubric Support Staff Standards Home Back to Channel 2

  27. Channel 2 Channel 2 Channel 1 Confidential Range Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase I Orientation Department/Building Within First Week Human Resources Within 3 Weeks Communication/ Technology Basics (Within first 60 days) New Employee Days 40 - 60 Navigation Required Training Course Guide Resources Back to Channel 2 Home

  28. Channel 2 Channel 2 Channel 1 Confidential Range Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase II – IV* Required Training Course Guide Resources Communication/ Technology Basics Financial Professional Organizations Secretarial Professional Organizations & Certifications *Phase II *Phase III - IV Back to Channel 2 Home

  29. Communication/Technology Basics New Employee • Math & English • Basic test on Hiring or • manager can waive the requirement • Alert Now Communication • Basic Computer Skills ** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific Starting 2011 (Within first 60 days) ** Basic computer skills including Basic Keyboarding Skills Home Back to Phase I

  30. Communication/Technology Basics Current Employee • Math & English • AlertNow Communication • Basic Computer Skills** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific **Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months Starting 2011 Home Back to Phase II

  31. Course Guide – Suggested Classes GroupWise • Folders • Calendar • Attachments • Format • Forward/Retract • Spell Check • Email Etiquette Learning Module Electronic Newsletters • TBA Telephone Etiquette • Greeting • Questions/Inquiries • Problem solving • Customer Service • Telephone Customer Service Infinite Campus • Student Information • Parent Portal Toshiba Copiers • Copy and collate • Scan documents • Remote print • Toshiba Copier Information Moodle • How to start a Moodle account Telephone Use • District Telephone Use Customer Service • Under Construction CPR & First Aid • Health Services & Workshop Dates PEERS • View Staff Development Profile • Register for workshops and classes Business Writing • Grammar • Letters • Newsletters Click here to go to PEERS to view and register for classes Home Back to Phase I Back to Phase II

  32. Resources Microsoft Office Online Tutorials Parkway YouTube Tutorials Support Staff Website Technology Website Toshiba Copiers Computer Support Telephone Support District Conference Tuition Reimbursement (after one year of employment) Community School Administrative Professional Publications Gregg Manual Home Back to Phase I Back to Phase II

  33. Financial Professional Organizations AAPA (American Accounts Payable Association) AAPA Membership Services 210-630-4373 Membership@americanAP.org http://www.americanap.org/members/ Gateway Association of Payroll Professionals Gateway Association of Payroll Professionals Post Office Box 410556 St. Louis, MO 63141 Email: gatewaypayroll@gmail.com http://www.gatewaypayroll.org/contactus.cfm The Accounts Payable Network The Accounts Payable Network LLC 2100 RiverEdge Parkway, Suite 380 Atlanta, GA 30328 866-827-6389 Fax: 770-984-1174 MemberCare@TheAPNetwork.com http://www.theaccountspayablenetwork.com Home Back to Phase II

  34. Secretarial Certifications/Professional Organizations SLCAEOP (St. Louis County Association of Educational Office Professionals.) Attn: Carol D. McCauley SLCAEOP Membership Chair Normandy School District 3855 Lucas & Hunt Road St. Louis, MO 63121 MAEOP (Missouri Association of Educational Office Professionals) Attn: Becky O’Riley Waynesville R-VI Schools 100 Lincoln Lane Waynesville, MO 65583 MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project. There are three levels: MOS Specialist, MOS Expert and MOS Master. http:// www.microsoft.com/learning/en/us/certification/mbc.aspx The International Association of Administrative Professionals offers two certifications: Certified Professional Secretary (CPS) Certified Administrative Professional (CAP) Must submit application with fees Click below for more information: http://www.iaap-hq.org Home Back to Phase II

  35. Channel 1 Channel 2 Confidential Range Channel 3 Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Job Descriptions Administrative Secretary Purchasing/Accounting Specialist Accounts Payable Specialist Principal’s Secretary Pay Channel Chart Performance Appraisal Support Staff Standards Home

  36. Principal’s Secretary Job Description __________________________________________________________________________ JOB TITLE: Principal’s Secretary LOCATION: School REPORTS TO: School Administrator FLSA STATUS: Non-Exempt SALARY GRADE: Sec Channel 3 REVIEW DATE: April 2008 __________________________________________________________________________ POSITION SUMMARY Perform standard office duties involving word processing, database, and spreadsheets under the direction of the School Principal. Maintain attendance and personnel records for staff. Assist Principal with school and District matters and prepare communications for specific assignments. SPHERE AND SCOPE OF INFLUENCE Position has school and community wide impact. Daily contacts include students, teachers and parents. ESSENTIAL DUTIES • Maintain staff attendance and personnel records. • Update emergency information. • Maintain in-service records. • Process timesheets for staff. • Type/file Summative reports/observations. • Coordinate staff substitutes. • Document staff development attendance/approval. • Process teachers’ class schedules. • Prepare correspondence for newsletters. • Prepare staff and student handbooks. • Develop buzz books. • Maintain regular attendance. MARGINAL DUTIES • Update directories and staff roster. • Manage extra duty schedule. • Coordinate telephone/building maps/intercom procedures. • Assist with special events if applicable, (i.e. awards programs, performances, etc.). • Update District policy and asbestos manuals, if applicable. • Coordinate textbook orders for staff. • Assume duties of school or staff secretary as needed. • Liaison to community/parent organizations. • Perform other duties as assigned. Page 2 Principal’s Secretary SUPERVISORY RESPONSIBILITIES No supervisory responsibilities QUALIFICATION REQUIREMENTS High school education with a working knowledge of personal computer and computer software. Knowledge of District/school policies. Minimum of 2 years experience working in an office environment using procedures involving word processing, databases, and spreadsheets. Excellent interpersonal skills and the ability to relate to diverse groups of people. PHYSICAL DEMANDS • Standing, Sitting, Reaching, Grasping. • Ability to lift an average of 30 pounds by hand. • Mobility to move in and around the building. MENTAL DEMANDS • Ability to communicate clearly both verbally and in writing. Ability to work under pressure and to maintain confidentiality. Ability to read, learn and respond to a variety of subjects related to the function of District operations. ENVIRONMENTAL CONDITIONS • Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. • Worker not exposed substantially to adverse environmental conditions. Home Back to Channel 3

  37. Administrative Secretary Job Description ___________________________________________________________________________ JOB TITLE: Administrative Secretary DEPARTMENT: Operations REPORTS TO: Building Administrator FLSA STATUS: Non-Exempt SALARY GRADE: Sec Channel 3 REVIEW DATE: April 2003 ___________________________________________________________________________ POSITION SUMMARY Perform standard office duties involving word processing, database, and spreadsheets under the direction of a department director. Maintain attendance and personnel records for staff. Prepare invoices for payment using District purchase order system and perform other budget and accounting functions. SPHERE AND SCOPE OF INFLUENCE Position may have District and community wide impact Contacts may include other District personnel, contractors, vendors, government agencies or District residents. ESSENTIAL DUTIES • Assist District officials with administrative matters. • Maintain staff attendance and personnel records. • Create and revise correspondence. • Maintain budget records. • Prepare departmental programs and booklets. • Process purchase order requisitions and orders for payment. • Manage and maintain files. • Coordinate supervisor’s calendar. • Prepare/organize meetings. • Prepare mailings for interoffice and outgoing mail. • Complete periodic and annual reports. • Handle public inquiries. • Maintain regular attendance. MARGINAL DUTIES • Perform receptionist duties. • Maintain asbestos records and district manuals, if applicable. • Assume duties of other office secretaries. • Process and distribute mail. • Handle petty cash/postage. • Manage inventory/supplies. • Submit printing requests. • Perform other duties as assigned. Page 2 Administrative Secretary SUPERVISORY RESPONSIBILITIES No supervisory responsibilities QUALIFICATION REQUIREMENTS High school education with working knowledge of personal computer and computer software. Minimum of 2 years’ experience working in an office environment using procedures involving word processing, databases, and spreadsheets. Excellent interpersonal skills and the ability to relate to diverse groups of people. Ability to work under pressure and to maintain confidentiality. PHYSICAL DEMANDS • Ability to sit for long periods at computer, and also to reach, grasp and move in and around building. • Ability to lift an average of 30 pounds by hand. MENTAL DEMANDS • Ability to communicate clearly both verbally and in writing. • Ability to function effectively in a multi-tasking, deadline oriented environment • Flexibility to adapt to changing operational conditions • Excellent interpersonal and public relations skills • Ability to read, learn and respond to a variety of subjects related to the function of District operations. ENVIRONMENTAL CONDITIONS • Typical office conditions: Protection from weather conditions, but not necessarily from temperature changes. • Worker not exposed substantially to adverse environmental conditions. Home Back to Channel 3

  38. Purchasing/Accounting Specialist Job Description Home Back to Channel 3

  39. Accounts Payable Specialist Job Description Home Back to Channel 3

  40. Performance Appraisal New employees receive a performance appraisal around 60 days of employment. All employees receive a written performance appraisal each year in the spring that is turned into Human Resources by May 1. Each secretary has a wealth of knowledge and understanding of his/her role and how he/she supports the district mission. The performance appraisal/annual evaluation is an opportunity to build on his/her expertise and make a meaningful contribution to Parkway as a world class learning institution. Click here for the Performance Appraisal For Office Support Staff: http://www.pkwy.k12.mo.us/inside/staffDev/Support/file/Office%20Support%20Staff%20Appraisal%20%201-14-11_4X.pdf Please see links below for more information regarding evaluation criteria: Technology Competencies – (I Can) Proficiency Statements Office Support Performance Appraisal Rubric Support Staff Standards Back to Channel 3 Home

  41. Channel 1 Channel 2 Confidential Range Channel 3 Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase I Orientation Department/Building Within First Week Human Resources Within 3 Weeks Communication/ Technology Basics (Within first 60 days) New Employee Days 40 - 60 Navigation Required Training Course Guide Resources Home Back to Channel 3

  42. Channel 1 Channel 2 Confidential Range Channel 3 Channel 3 Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Phase II – IV* Required Training Course Guide Resources Communication/ Technology Basics Financial Professional Organizations Secretarial Professional Organizations & Certifications *Phase II *Phase III - IV Home Back to Channel 3

  43. Communication/Technology Basics New Employee • Math & English • Basic test on Hiring or • manager can waive the requirement • Alert Now Communication • Basic Computer Skills ** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific Starting 2011 (Within first 60 days) ** Basic computer skills including Basic Keyboarding Skills Home Back to Phase I

  44. Communication/Technology Basics Current Employee • Math & English • AlertNow Communication • Basic Computer Skills** • Novell & Websites • Internal • External • Required District Training • GroupWise • WorkForce • PEERS Computer Skills • By Position Job Specific **Current employees can test out of Communication/ Technology Literacy or can attend class/take assessment within 18 months Starting 2011 Home Back to Phase II

  45. Course Guide – Suggested Classes GroupWise • Folders • Calendar • Attachments • Format • Forward/Retract • Spell Check • Email Etiquette Learning Module Electronic Newsletters • TBA Telephone Etiquette • Greeting • Questions/Inquiries • Problem solving • Customer Service • Telephone Customer Service Infinite Campus • Student Information • Parent Portal Toshiba Copiers • Copy and collate • Scan documents • Remote print • Toshiba Copier Information Moodle • How to start a Moodle account Telephone Use • District Telephone Use Customer Service • Under Construction CPR & First Aid • Health Services & Workshop Dates PEERS • View Staff Development Profile • Register for workshops and classes Business Writing • Grammar • Letters • Newsletters Click here to go to PEERS to view and register for classes Home Back to Phase I Back to Phase II

  46. Resources Microsoft Office Online Tutorials Parkway YouTube Tutorials Support Staff Website Technology Website Toshiba Copiers Computer Support Telephone Support District Conference Tuition Reimbursement (after one year of employment) Community School Administrative Professional Publications Gregg Manual Home Back to Phase I Back to Phase II

  47. Financial Professional Organizations AAPA (American Accounts Payable Association) AAPA Membership Services 210-630-4373 Membership@americanAP.org http://www.americanap.org/members/ Gateway Association of Payroll Professionals Gateway Association of Payroll Professionals Post Office Box 410556 St. Louis, MO 63141 Email: gatewaypayroll@gmail.com http://www.gatewaypayroll.org/contactus.cfm The Accounts Payable Network The Accounts Payable Network LLC 2100 RiverEdge Parkway, Suite 380 Atlanta, GA 30328 866-827-6389 Fax: 770-984-1174 MemberCare@TheAPNetwork.com http://www.theaccountspayablenetwork.com Home Back to Phase II

  48. Secretarial Certifications/Professional Organizations SLCAEOP (St. Louis County Association of Educational Office Professionals.) Attn: Carol D. McCauley SLCAEOP Membership Chair Normandy School District 3855 Lucas & Hunt Road St. Louis, MO 63121 MAEOP (Missouri Association of Educational Office Professionals) Attn: Becky O’Riley Waynesville R-VI Schools 100 Lincoln Lane Waynesville, MO 65583 MOS certification (Microsoft Office Specialist- formerly MOUS Microsoft Office User Specialist) To demonstrate proficiency in the use of the Microsoft Office Products: Word, Excel, PowerPoint, Outlook, Access and Project. There are three levels: MOS Specialist, MOS Expert and MOS Master. http:// www.microsoft.com/learning/en/us/certification/mbc.aspx The International Association of Administrative Professionals offers two certifications: Certified Professional Secretary (CPS) Certified Administrative Professional (CAP) Must submit application with fees Click below for more information: http://www.iaap-hq.org Home Back to Phase II

  49. Channel 1 Channel 2 Channel 3 Confidential Range Confidential Range Phase I Phase II - IV Phase II Years 2 – 4 Orientation Phase I Days 1 – 60 Navigation Phase I Days 61 – End of First Year Phase III Years 5 - 10 Phase IV Years 11+ Confidential Executive Secretary Assistant to the Controller Benefits Specialist Payroll Accountant Job Descriptions Confidential Benefits Specialist Confidential Specialist Core Data Specialist Payroll Specialist Pay Channel Chart Substitute Caller Confidential Secretary HR Specialist Performance Appraisal Support Staff Standards Home

  50. Confidential Executive Secretary Job Description ______________________________________________________________________________ JOB TITLE: Confidential Executive Secretary DEPARTMENTS: Multi-unit Departments REPORTS TO: Superintendent, Assistant Superintendent or Director of multi-unit departments SALARY GRADE: PS&C (Grade 15C) FLSA STATUS: Non-Exempt ____________________________________________________________________________ POSITION SUMMARY This is a senior level secretarial position that supports the administrative needs of the Superintendent, Assistant Superintendent or an Administrator who manages a Division or a variety of affiliated departments managed by Director(s) or Managers(s) reporting to the Supervising Administrator. The position frequently handles confidential matters including sensitive correspondence and reports from the Superintendent and/or the Board of Education. In addition, the confidential executive secretary position performs office duties involving word processing, database, and spreadsheets under the direction of the Division Administrator. Assist Administrator by preparing communications for specific assignments, handling confidential correspondence, doing research and preparing reports as requested. The position provides coordination and support of the Administrators work with human resources, budgeting, purchasing, project coordination and tracking, policy and procedural matters, calendar maintenance and filing systems. SPHERE AND SCOPE OF INFLUENCE This highest-level district secretarial position is distinguished from other secretarial positions by the scope of the position which supports a variety of affiliated departments or programs. The position has district and community wide impact. Working relationships may include other district personnel, contractors, vendors, government agencies, school personnel or district residents. At times t his position takes on responsibilities that directly interact with the Superintendent of Schools and the Board of Education. ESSENTIAL DUTIES • Directly support the administrative needs for a variety of affiliated departments or programs • Handle confidential matters when needed with Superintendent, Superintendent’s Council and/or the BOE • Create and revise (confidential) correspondence, memos, charts, tables, graphs, business plans, visual presentations, etc. • Maintain and coordinate calendar for Director/Assistant Superintendent • Maintain budget records • Schedule and organize complex activities including preparing/organizing meetings and department activities • Complete periodic and annual reports • Handle public inquiries • Process purchase order requisitions and orders for payment • Manage and maintain files • Process mail and determine level of priority • Update emergency information • Prepare mailings for interoffice & outgoing mail • Update district policy and manuals as directed by management • Liaison to community/schools • Maintain regular attendance MARGINAL DUTIES • Assist with special events if applicable • Work within a team on special and nonrecurring and ongoing projects • Perform other duties as assigned Page 2 Confidential Executive Secretary SUPERVISORY RESPONSIBILITIES No supervisory responsibilities QUALIFICATION REQUIREMENTS • Associate’s degree or Secretarial/Business College degree • Excellent computer skills including proficiency in Word, Excel, Access and PowerPoint with working knowledge of advanced features of Microsoft Office programs; able to train more junior secretaries • Knowledge in budget preparation, review and analysis • Knowledge of district policy and procedure • Deadline and detail oriented • Strong problem solving skills and a strong orientation to office management • Skill and experience in supporting Human Resource functions • Familiarity with schools, school administrators and support functions • Excellent interpersonal and communications skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy • Strong interest in teamwork approach • Excellent writing, proofreading and editing skills • Experience mentoring other support staff personnel • Able to work well with all levels within the district and with outside agencies as required • Page 3 • Confidential Executive Secretary PHYSICAL DEMANDS • Sitting, standing, reaching, grasping; may include long periods of sitting at desk using computer and repetitive wrist motion; ability to move in and around buildings or to leap over tall buildings whenever needed MENTAL DEMANDS • Ability to communicate clearly both verbally and in writing • Excellent interpersonal and public relations skills • Ability to work under pressure and to maintain confidentiality • Ability to read, learn, and respond to a variety of subjects related to the function of a variety of departments • Continual attention to detail and close visual acuity in order to perform such activities as composing, typing, preparing data and figures, viewing computer terminal, reading and inspecting documents • Able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands • ENVIRONMENTAL CONDITIONS • Typical office conditions: protection from weather conditions, but not necessarily from temperature changes. Worker not exposed substantially to adverse environmental conditions. Back to Confidential Range Home

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