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Workday Project Update. Monday, August 19, 2013. Agenda. What is Workday? USC’s Workday Implementation Objectives Spectrum of HR & Payroll Functionality Project Organizational Chart Workday Implementation Methodology Project Timeline. What is Workday?.

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Workday Project Update


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    1. Workday Project Update Monday, August 19, 2013

    2. Agenda • What is Workday? • USC’s Workday Implementation Objectives • Spectrum of HR & Payroll Functionality • Project Organizational Chart • Workday Implementation Methodology • Project Timeline USC Confidential

    3. What is Workday? • Workday is a Software-as-a Service (SaaS) solution; single version of Workday exists across all customers • The Workday product features intuitive and user friendly interfaces for web browsers and mobile tools • Workday product empowers USC to configure the system based on our business needs USC Confidential

    4. USC’s Workday Implementation Objectives • Replace aging payroll and HR systems: Payroll, Personnel, Benefits System (PPBS) & Human Resources Management System (HRMS) • Move to SaaS, which represents the future of IT • Provide a broad spectrum of HR functionality and reporting capability • Minimize the number of shadow systems at the departments and schools by providing more robust HR & Payroll solutions • Engage with Workday Higher Education Strategic Partners to improve current functionality USC Confidential

    5. Spectrum of HR & Payroll Functionality • Workforce planning • Hiring • Payroll • Absence Management • Benefits Administration • Compensation • Status Changes (promotions, leaves, reclassifications, etc) • Personnel File Maintenance • Career Development • Retirement, resignation, call to duty • Performance Management USC Confidential

    6. Project Organizational Chart USC Confidential

    7. Workday Implementation Methodology • Project Charter (Scope of Work) • Project Plan • Project Kick Off • Project Team Training • Design Workshops • Integration Discovery & Design • Detailed Configuration • Initial Prototype • Configuration of processes, security policies • Build Integrations • Prototyping iterations • Test Planning • System testing • Integration Testing • Parallel Testing • User Acceptance Testing • Final Conversion • End User Training • Go live Knowledge Transfer & Training Delivery Assurance USC Confidential

    8. Current Project Work Streams • Project Management • Workday System • Sponsored Plans/Encumbrance Processing • Testing • Deployment • Integrations • Conversion • Reporting and Business Intelligence • Change Management/Training • Health Sciences Campus (HSC) • Student Information System (SIS) • Knowledge Transfer/Post Production Readiness • Trojan Time (T2) USC Confidential