CAA Accreditation: The HOW of Reporting

CAA Accreditation:The HOW of Reporting American Speech-Language-Hearing Association Chicago, IL Friday, November 21, 2008

Today’s CAA Presenter Judy L. Page, PhD University of Kentucky CAA Academic Member and Chair-Elect

A few reminders before we get started …

Session Agenda & Objectives Agenda • Overview of the HES - background & benefits • My HES Info – access, users, navigation, status • Data entry features – by CAA Standard • Time-saving features and functions • Questions Primary objective • To increase knowledge of the HES and its features so you can complete and submit (re) accreditation application materials to the CAA through this system.

Session Agenda & Objectives Agenda • Overview of the HES - background & benefits • My HES Info – users, access, navigation, status • Data entry features – by CAA Standard • Time-saving features and functions • Questions

Overview of the HES A centralized data collection system that supports communication sciences and disorders (CSD) programs through the collection and sharing of national data needed for effective strategic planning • Facilitates online data collection • Provides search capabilities through EDFIND • Integrates data from surveys and accreditation reports ASHA CAPCSD collaborated on design and CAA development with external vendor What it is: What it does: Who is involved:

Overview of the HES • Value of the HES • HES Data Reports will inform ASHA initiatives undertaken on behalf of academic programs and the discipline in the following areas: • PhD shortage in higher education • Recruitment and retention of • diverse student populations • Internationalization • Specialization • Advocacy • Characteristics of • academic programs • Characteristics of CAA-accredited • programs

Overview of the HES • Value of the HES to CAA • Online submission of application and annual accreditation reports • Pre-population across CAA reports • Trend analysis across accredited programs • Benefits of the HES for programs • Use of standard survey format to increase familiarity in using the tool • Consistency in time frame of data (e.g., 2007-08 academic year) • Increased efficiency for programs in responding to common items across surveys

Overview of the HES • Additional Benefits of CAA Application within the HES • Programs will provide data (input) for faculty, courses, and clinical sites individually …. or as discrete records. • Discrete data is then rearranged into 11 unique PDF files that are the program’s confirmation report and represent the “output” file of the program’s application or annual report. • System calculations and validations are incorporated to ensure that data entry errors are minimized • e.g., if user indicates distance education is offered and meets the 50% or more criterion, then those questions pertaining to distance education are conditionally displayed for completion

Sample Confirmation Report file

Overview of the HES Are you ready? On your mark… Get set… CLICK!

My HES Info • Users and their Roles • Faculty and other staff affiliated with your program • limited access only to VIEW program profile pages • Editors • data entry access to complete any or all sections of an instrument • faculty and/or admin staff as identified by the authorized signatory • Authorized Signatories • program director(s) of the CSD degree programs • main contact for all HES notifications • only individual able to SUBMIT a completed instrument • Through the program dashboard an editor or signatory may gain access to a specific instrument by clicking on the hyperlink...

My HES Info • Access to system • Link in pre-launch email • “My Account” on www.asha.org

My HES Info • Access to system • Must be registered web site user • Do not have to be ASHA member or certificate holder

My HES Info Access to system

My HES Info • Access to system • Secure > only users with relationships to a specific program (e.g., faculty, program director, etc) have access

My HES Info HES Landing Page

My HES Info Dashboard = My HES Info

My HES Info • Dashboard – Open and Future Instruments: • Application for CAA (Re) Accreditation • Separate applications for SLP and Audiology • Pre-population across SLP and Audiology applications • Common aspects (e.g., institution mission and admission requirements) are entered once and populated in second area of study

My HES Info Profile Verification The first user to click on the hyperlinked name of the instrument will see a profile verification page…

My HES Info Profile Verification – first user to enter system verifies academic program profile data

My HES Info Profile Verification Once the academic program profile has been verified, users may access the data entry pages of the CAA Application via a Status Page…

My HES Info Instrument Status Page (top section)

My HES Info Instrument Status Page (center section) Questions are arranged by each Standard section and are further organized by each specific standard within the standard section .

My HES Info • Navigation • Left-hand side of page – quick links to questions under each standard • Middle/main section of page (by Standard) • Bottom of page – on data entry screens to save, cancel, check page completion

My HES Info Navigation (bottom of each data entry page) Save Skip Save & Next Cancel Check page completion – allows user to see which specific questions on this data entry page are incomplete, by highlighting those unanswered or partially answered questions.

My HES Info Status icons Complete In Progress Not Started Completion Status Icons – allow users to see, at a glance, which sections of the application have been completed; started/in progress; and, have not been started.

My HES Info • Submission • Completed application can only be submitted by the authorized signatory for that program Signatory Sign-off – link at bottom of Status Page that is only activated once all questions have been answered.

My HES Info Signatory Sign-off and Submission TIP: Academic program faculty and/or administrative staff can complete data entry or answer questions within each CAA Standard section, but the signatory (program director) must review, approve, and sign-off on the application for it to be submitted.

Data Entry Features • Accessing and answering application questions • Questions are arranged by CAA Standard number. • Clicking on a specific standard (e.g., Standard 1.2 Mission, Goals and Objectives) will take the user to a data entry page for that standard that may include narrative responses, multi-pick check-boxes, or numeric data entry. • Each page includes general instructions at the top of the page; some pages also include additional instructions prior to specific questions (e.g., faculty qualifications, course information). • Instructions: • Please remember to verify pre-populated data. • For questions in this section, data are requested for the most recently completed academic year (Masters SLP: August 2007 - July 2008). • 5-line text boxes allow 2500 characters and 10-line text boxes allow 5000 characters.

Data Entry Features • HELP • Standards implementation language • Definitions and clarification on intent • Links to data entry documents for gathering information

Data Entry Features Data validations • Validations ensure consistency and accuracy when reporting data: • numeric limits • conditional questions • system generated calculations

Data Entry Features • Response Options • Tables – usually numeric entry

Data Entry Features • Response Options • Single-pick from list

Data Entry Features • Response Options • Multi-pick from list

Data Entry Features • Response Options • Narrative response

Data Entry Features • Other data entry features • Combination of check-box, text box and drop-down response options • Values for the drop down list include: • Every academic year • Annually • Every 2 years • Greater than every 2 years

Data Entry Features • Other data entry features • Check box and text box responses for increased efficiency

Time-Saving Features • Updating faculty information • Population of faculty at institution to CAA Application • Pre-population of faculty information will carry forward to the next CAA report • CAA Application > Faculty Reporting List:

Time-Saving Features • Add/Edit/Remove Faculty > Total Faculty List (at institution):

Time-Saving Features Once selected from the Total Faculty List at the institution, faculty can then be added to the Faculty Reporting List for the CAA Application, for the specific accredited program (SLP or Audiology):

Time-Saving Features Once the individual has been added to the Faculty Reporting List for the CAA Application, then the user will answer questions about that faculty member (workload, qualifications, etc) by clicking “Go”:

Time-Saving Features • Individual course information • Ease of adding course information

Time-Saving Features • Individual course information • You can add all of the course titles and numbers and then assign the completion of questions about each course to the faculty who teach each course or to any of your editors

CAA Accreditation: The HOW of Reporting