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OST 162-001

OST 162-001. Introduction to PowerPoint 2004. Microsoft PowerPoint 2004.

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OST 162-001

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  1. OST 162-001 Introduction to PowerPoint 2004

  2. Microsoft PowerPoint 2004 • Every time PowerPoint 2004 is started on your computer the Project Gallery, Microsoft's universal entry point to office, is opened. From the Project Gallery you can create a new blank slide or a create a project using the Auto-Content Wizard.Click on the PowerPoint Presentation thumbnail to open a new presentation and then click the Open button

  3. Microsoft Office 2004

  4. The Normal View • PowerPoint 2004's default is the Normal View. This view opens when you launch PowerPoint and select a new PowerPoint presentation, and allows you to see several aspects of the presentation simultaneously.

  5. Panes in PowerPoint 2004 • The primary pane is the large Slide Editing pane that appears almost in the center of your screen. There you can add all your content and format your presentation. Below the Slide Editing pane is the Notes Pages pane where it reads "Click to add notes". You can type additional comments for your presentation that will not appear on-screen during a slide show, but will only show up if you print out Notes Pages from the PowerPoint printing options. On the left of the Slide Editing pane is a column-shaped pane, the outline pane. The Outlinepane allows you to display the outline of the text in your presentation in that column. On the right side of the Slide Editing pane is floating window, the Formatting Palette.

  6. The Formatting Palette The Formatting Palette is a floating window that contains all of the editing tools you need to create your presentation. The palettes shown vary depending on the part of the slide you are working on. When you are editing text you will see the appropriate tools for editing text, when you are drawing you will see the appropriate tools for drawing, etc... If you do not see the Formatting Palette: Select View > Formatting Palette or select the Formatting Palette button

  7. Menus and Toolbars • The toolbars in PowerPoint 2004 are reduced in size and have slightly different button styles from PowerPoint 98 or X. PowerPoint 2004 toolbars are configured to only display the most commonly used commands, yet can easily be expanded. If you click on the small, black arrow (also called the "More Buttons" arrow) at the right end of the toolbar, a menu expands to show additional commands that are usually found in that toolbar. If you use one or more of the buttons in the menu repeatedly, PowerPoint will automatically add that button to the visible part of the toolbar. Another option is to show all buttons on one row versus two rows

  8. Views • PowerPoint has five views from which you can choose to create and edit your slides (Normal View, Outline View, Slide View, Slide Show View, Notes Page View, and Slide Sorter View). To access the views, you can go to the View menu. You can also click icons that are located on the bottom left corner of the tri-pane window. Each view will have a different set of icons from which editing can be done. Each view also displays the slide in a unique way. To select a view, click on the appropriate view icon.

  9. Creating a New Presentation • When you launch PowerPoint 2004 the project gallery allows you to choose to start your presentation with a new blank slide or by using the auto-wizard. • If you wish to create a new presentation once you are in PowerPoint, go to the File menu and select NewPresentation. You can also click on the Blank Presentation button and click OK. Then follow the previous directions for selecting a slide layout.

  10. Opening an Existing Presentation • To open an existing presentation, selectthe File menu > Open...; then select the name of the file you wish to open. Alternatively, choosing the Open button from the menu will also open the selected file.

  11. Adding Slides • A new slide can be added by selecting the Insert menuand selecting New Slide or clicking on the New Slide button on the toolbar. While the new slide will automatically be formatted as a slide with a title box and a text box, the formatting palette will display the change slide section. From here you can choose from a variety of slide layouts by clicking the layout tab . To select any layout, click its thumbnail image. Your slide will change automatically.

  12. Deleting Slides • The current slide can be deleted by selecting the Edit menuand choosing Delete Slide from the menu. The next slides in the presentation will each move up in the slide order.

  13. Changing A Slide's Layout • To change the layout of the slide, you need to have the Formatting Palette open. If the Formatting Palette is not open, select the View menu > Formatting Palette

  14. Changing A Slide’s Position • The easiest way to change a slide's position is to use the Slide Sorter view. The slides are shown chronologically in this view, and you can select and drag individual files to move them to different positions.

  15. Selecting Objects • An object can be selected by simply placing the mouse cursor over it and clicking the object once. • To select more than one object, hold down the SHIFT key while clicking. You can also click and drag around a group of objects to select them all. • You can also deselect an object by holding down the SHIFT key and clicking on a selected object. If you wish to select all the objects on a slide, choose the Edit menu > Select All from the menu.

  16. Grouping Objects • Sometimes, you will want to edit multiple objects as if they were one object. PowerPoint lets you do this by making the objects a group. • To make the objects a group: • Select all the objects you wish to group together. • Go to the Drawing toolbar, usually at the left side of the Outline in Normal View, and select the Draw menu > Group. • If the Drawing toolbar is not visible, select the View menu> Toolbars > Drawing. • Now any operation performed on an object in the group will also be performed on the other group members. • You can ungroup the objects later by selecting the Draw menu and choosing Ungroup.

  17. Moving Objects • Before an object can be moved you must first select it. Once selected, click and drag the object to the new location or use the arrow keys. If you press the SHIFT key while moving the object, PowerPoint 2004 constrains the movement to vertical or horizontal moves only.

  18. Aligning Objects • Objects can be aligned by their selection borders, not their physical borders. The selection border is a dotted rectangle around the object used to denote the object's border, and it can often be larger than the visible border of the object. To align objects, you must first select them. Once selected, choose the Draw menu > Align or Distribute, then select the type of alignment you desire for the selected objects.

  19. Object Order • Objects can be stacked on top of one another. As with a stack of real objects, those on the bottom are not fully visible and may not be visible at all. • To modify the order of the object, drag the object on top of the first. You can determine which object is the top object by choosing the Draw menu > Arrange > Send Backward menu to send the selected object back one level in the stack or the Draw menu > Arrange > Bring Forward to bring the selected object up one level in the stack.

  20. Rotating Objects • To rotate a selected object choose the Draw menu > Rotate or Flip. This displays a dialog box from which you can select the type of rotation. If you wish to rotate the object on a non-ninety degree angle, choose the Free Rotate option. Click on a corner of the object and drag the object to the desired angle. If you hold down the SHIFT key while dragging the object, PowerPoint 2004 will restrict the rotation to 45-degree angles.

  21. Resizing Objects • Select the object to be resized. • Hold down the click on one of the corners circles of the selection box surrounding the object and drag to the new size. • If you wish to keep the aspect ratio of the original object, hold down the SHIFT key while resizing the object

  22. Adding Clip Art • PowerPoint 2004 comes with a large clip art collection. To insert clip art and open the clip art gallery, choose the Insert menu and select Picture > Clip Art... The Clip Art Gallery will open. The Gallery has a category section. When the category is selected thumbnail images of the clip art available appear in the right section of the gallery. You can maneuver within these sections to find the clip art that suits your needs. You can also use the Search button to find a specific piece of clip art. Once you have selected clip art, clicking on it once will insert it into your PowerPoint presentation. You can then change the location, size, and rotation if you like.

  23. Drawing Shapes • PowerPoint 2004 provides simple drawing tools for adding shapes to your slides. To insert a shape you must be in Normal View. In this view, the drawing toolbar is located on the bottom or left-hand side of the window. If you don't see the toolbar, go to the View menuand select Toolbars > Drawing. • Drawing an object can be accomplished by clicking on the shape icon on the Drawing toolbar and moving the mouse cursor to the desired location on the slide where the object is to be placed. Next, hold down the mouse button while dragging the mouse to form the size of the shape. If you hold down the SHIFT key while dragging, the object will be made with even sides or angles (i.e. making an ellipse a circle).

  24. Drawing Shapes • The AutoShapes icon will display a dialog box of shapes when selected. To insert one of these shapes, choose the shape and drag the mouse to draw the desired size. To add text to a shape, click to select the shape and begin typing. • To change margins, vertical alignment, word wrap, and whether the shape automatically resizes as text is added, first make sure the shape is selected. Choose the Format menu >AutoShape. In the Format window click the Text Box button, make changes, then click OK.

  25. Running a Slide Show • To run the slide show from within PowerPoint, select the View menu > Slide Show. PowerPoint will start your presentation with the first slide. • To move to the next slide, click your mouse. You can also use the arrow keys or PageUp/PageDown keys to navigate backwards and forwards in your slide show.

  26. Printing a Presentation • PowerPoint gives you four options for printing. You can print your presentation as an outline, an audience handout, a notes page, or as slides. • All printing is done from the Print dialog box, which is displayed when you choose the File menu > Print. The first line of the dialog box shows the current printer. If this is not the printer you wish to use, click on the Printer button and select a new printer.

  27. Questions? ?

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