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Annual reports Final report

v. Annual reports Final report. Dr. Cecilia Blasetti Elettra - Sincrotrone Trieste. Reports. Preparing reports. Read guidelines Prepare instructions. Fix deadlines to collect material Continuous contact with partners pressing guiding. Inserting & summarizing

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Annual reports Final report

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  1. v Annual reportsFinal report Dr. Cecilia Blasetti Elettra - Sincrotrone Trieste

  2. Reports Preparing reports • Read guidelines • Prepare instructions • Fix deadlines to collect material • Continuous contact with partners • pressing • guiding • Inserting & summarizing • Financial documentation: check & archive • Feedback from/to the EC dr. Cecilia Blasetti - Elettra ST

  3. Reports Timescale DoW = Description of Work = Annex I of the contract • detailed description of the project • prepared by the Consortium • modified before Contract is signed in accordance with EC Annual reports • scientific achievements • financial reports • subsequent year’s implementation plan Final report • overall summary of the project • broadly comprehensive dr. Cecilia Blasetti - Elettra ST

  4. AR Activity report • Progress report • List of deliverables • Use and dissemination of knowledge • Annexes Management report (financial information) • Appendix 1-Justification of the resources deployed • Appendix 2-Forms C-Financial statements • Appendix 3-Summary financial report Annual Report-1 Report on the distribution of the community financial contribution Detailed implementation plan for the next 12 months dr. Cecilia Blasetti - Elettra ST

  5. AR • Deliverables • Appendixes • Missing items lists Annual Report-2 ARs are complex and annexes-rich documents: WEBSITE ! http://www.elettra.trieste.it/I3 to archive & monitor • Draft versions of the reports • EC guidelines + instruction • templates dr. Cecilia Blasetti - Elettra ST

  6. AR • select publications highlights • extract reports Annual Report-3 For YOUR facility: Activity report • Progress report • Summary of the activities and major achievements • Networking activities: workshops, conferences, schools • Transnational access activity I A - S F S • Joint research activities • Use & Dissemination of knowledge dr. Cecilia Blasetti - Elettra ST

  7. AR Annual Report-4 for the other partners… • Remind deadlines • Explain guidelines/instructions, provide templates • Check consistency between the D.I.P. and the research progress • Check financial documents-suggest adjustments • Stick to the EC comments on previous reports • Collect all information/documentation dr. Cecilia Blasetti - Elettra ST

  8. AR • Appendix 1-Justification of costs • Details by activity • Person-months • Total costs • Appendix 2-Form C • Summary of the costs • Requested EC contribution • Auditing Annual Report-5 • Management report (financial information): • Work together with accountants • Mind EC corrections on previous year’s documents dr. Cecilia Blasetti - Elettra ST

  9. Final Activity report • Project objectives - contractors • Access activities - Users projects • Joint research activities • Networking activities • Dissemination and Use Final Report-1 Final Management report (financial information) Final report on the distribution of the community Questionnaires “The report must be clear, concise, meaningful and comprehensive. It cumulates and summarizes the project activities and results over the full duration. It is of suitable quality to enable direct publication by the Commission. While not excluding technical language, it should be broadly comprehensible to an interested general reader.” dr. Cecilia Blasetti - Elettra ST

  10. Final Activity report Access activities - Users projects Final Report-2 What YOU can do the best: • Choose valuable research highlights • CREATE template + instructions: • Read guidelines • Look @ other final reports • Read > papers/abstract on topic • Extract the wonder of an experiment even from a boring paper • Read & discuss comments/corrections on partner’s highlights dr. Cecilia Blasetti - Elettra ST

  11. Final Final Report-4 Hints for creating the highlight: • Not excluding technical language BUT • Clear-concise-broadly comprehensible • Always explain ACRONYMS! • Use abstracts & introductory sections • FIGURE: choose 1 OR sketch ex-novo ! • Create a good TEMPLATE dr. Cecilia Blasetti - Elettra ST

  12. Final t=1236s t=1278s t=1300s t=0 Template – from PhD thesis

  13. Final Examples - 1

  14. Final Examples - 2

  15. ? Thank you for you attention ! Open questions & Discussion

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