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Roberts Rules of Order: A Primer. Pete Broglie UGSA VP Internal. General Henry Matryn Robert. Army Brigadier General Chief of Engineers Wrote the manual because of an embarrassing performance running church meeting. General Outline of a Meeting. Call to Order

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roberts rules of order a primer

Roberts Rules of Order:A Primer

Pete Broglie

UGSA VP Internal

general henry matryn robert
General Henry Matryn Robert
  • Army Brigadier General
  • Chief of Engineers
  • Wrote the manual because of an embarrassing performance running church meeting
general outline of a meeting
General Outline of a Meeting
  • Call to Order
  • Approval of Minutes from Previous Meeting
  • Officers Reports
  • Old Business (Anything unfinished from previous meeting)
  • New Business
  • Adjournment
some basic definitions
Some Basic Definitions
  • Quorum – UGSA Constitution, Article V, Section 4, Paragraph A: ‘A quorum shall consist of at least one eligible vote above one-half of all the UGSA Officers, Representatives or Alternates showing active membership in the UGSA Council’
    • Current Quorum = 26
  • Motion – formal proposal by a member, in a meeting, that the assembly take certain action
    • Main Motions – Introduce items for consideration
    • Subsidiary Motions – change or affect how a main motion is handled, voted before main motion
    • Privileged Motions – bring up urgent business
    • Incidental Motions – provide means of questioning procedure concerning other motions
basic protocol to make a motion
Basic Protocol to Make a Motion
  • Representative raises their hand to be recognized by presiding officer
  • Member then states ‘I move that we...’
    • The member may then briefly describe the motion
  • The motion must be seconded by another member of the council
  • Presiding officer then calls for discussion on the motion
    • Member who introduced the motion has the right to speak first
    • Other members wishing to express their opinion on the motion on the table will raise their hands and wait to be recognized by the presiding officer in order to enable everyone to share their opinion
what if we have amendments to the motion on the floor
What if we have Amendments to the motion on the floor?
  • During discussion of the motion, a member may introduce a motion to amend the original motion once they are recognized by the presiding officer
    • This is an example of a Subsidiary motion
  • The member states the amendment, which then must be seconded by another council member
  • If the amendment is seconded, discussion will begin about the proposed amendment
means to end debate
Means to End Debate
  • Referral to Committee
    • Member makes motion to refer to committee which must be seconded and voted following any discussion
  • Tabling a Motion
    • Member makes motion to table the original matter on the table which must be seconded and voted on immediately
  • Removing a Motion from the Table
  • Motion to Postpone
call the previous question or previous
‘Call the Previous Question’ or ‘Previous’
  • If debate has ceased to be productive, a council member or the presiding officer may call ‘Previous’ which would then immediately put the motion on the table to a vote
  • If an amendment is on the table, the amendment is voted on, then discussion returns to the previous question
methods of voting
Methods of Voting
  • By voice
    • Those in favor say ‘aye’, those against say ‘no’
  • By Roll Call
    • Poll all voting members
  • By General Consent
    • When a motion is not likely to be opposed, presiding officer says ‘If there is no objection...’ Council agrees if there is no objection
  • By Division
    • Verification of voice vote, members raise their hand or stand
  • By Ballot
    • Members write vote on slip of paper, normally done during voting for officers
example of debate with amendments
Example of Debate with Amendments
  • Motion to discuss potential grad student email listserv and newsletter
    • Discussion ensued regarding the usefulness and necessity for this listserv
    • Amendment made to for ad hoc committee to oversee the listserv
      • Discussion ensued
      • Matter put to a vote, returned to initial topic of the listserv itself
    • Further Discussion regarding listserv
    • Question of implementing listserv put to a vote
point of order
Point Of Order
  • ‘It is the right of every member who notices a breach of the rules to insist on their enforcement. If the chair notices a breach, he/she corrects the matter immediate; but if he/she fails to do so – through oversight or otherwise – any member can make the appropriate point of order’ – Roberts, Chapter VIII
  • ‘In ordinary meetings it is undesirable to raise points of order on minor irregularities of a purely technical character; if it is clear that no one’s rights are being infringed upon and no real harm is being done to the proper transaction of business’
chapters that have not submitted a constitution
Chapters that have not submitted a Constitution
  • Animal Science
  • Economics
  • Natural Resources
chapters that have not submitted ugsa alternates information
Adult Education, Training and Development

Crop Science

Electrical and Computer Engineering


Industrial and Systems Engineering



Plant Biology


Natural Resources

Chapters that have not submitted UGSA Alternates Information
previous chapters that have no rep
Previous Chapters that have no Rep?
  • Biochemistry
  • Bioinformatics
  • Biomedical Engineering
  • Entomology
  • Forestry and Environmental Resources
  • Social Work